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The registration proceedings in the Austrian Real Estate Register, PowerPoint Presentation
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  1. The registrationproceedings in the Austrian Real Estate Register, Communication betweenNotariesand Courts Mag. Alexander Winkler, civillawnotary Oct 16th 2014

  2. 500 civillawnotaries

  3. Inhabitants 8,5 Mio Notaries 500 Ratio= 1:17.000 Enterprises 400.000Ratio= 1:800 Notarialactivites per year Contactstoclients 3,0 Mio Notarialdeeds 100.000 Private deeds 250.000 Authenticationsofsignatures 950.000 Characteristicnumbersofthe Austrian Notariat:

  4. Problem: nouseof IT Until 1999 notarialdeeds usedonlypaper

  5. Difficultsearchfordeedsanddata Problem: nouseof IT • Storageproblems • Complicatedaccesstoinformation

  6. Handling papertakes time! Problem: Long time toregister

  7. The electronic archiveof the Austrian Notariat The solution: cyberDOC

  8. The idea: • Useof IT in themost modern form • Alternative tonotarialarchives • Communication-platformfornotarialdocuments • Take positionaskeyplayer in e-government

  9. Electronic documentsasoriginals Central archivefor all documents Enduringdataretention Most securestorage Quick and easy access Righttostoreandretrievedocumentsfromthearchive just fornotaries Secure accesstodocumentsfornotariesandautorizedthirdparties(i.e. courts, financialand administrative authorities, lawyers) Cuttingredtapeusing modern technology Objectivesforthearchive

  10. Based on BSI guidelines Security concept Analysis ofrisk Analysis ofthreats Measurecatalogue Security concept Data • confidentiality • encryption • Integrity (Hash) • authenticity • (certificates) • availability • (redunantservers, • dataformat) Data centre • Firewall / Router • acesscontrol • protectionagainstoperator • infrastructure • redundant server • automated back-up • desastercontrol Notary‘s office • accesscontrol • PC-Software • acessrights • passwords • smart cards • Digit. Signature • encryption • Hashfunction Network • VPN orclosednet • transport-encryption Partner • Notar- • Treuhandbank • certificationauthority LNK/ÖNK • accesscontrol • PC-Software • acessrights • passwords • smart cards • Digit. Signature • encryption • Hashfunction • Backup-Key Security system & Technology concept Design & operation

  11. Vertrag „s(*§“ $%}]³e r%&u7 „s(*§“ $%}]³e r%&u7 Internet Internet Technical concept • Administraionat LNK/ÖNK • Authorisation (four-eyesprinciple) • Key-administration • Storage of 1st HSM-access-codes • (2nd HSM accesscodestoredsecure) • Recording in notary‘s office • PC, Scanner, Printer, • SmartCardofnotary N104808 02 04 VPN / closednet CSP • Certification Service Provider • Register andrevocationlists Operation atAtosdatacentre • Archivsystem (Server, Storage, Robots,..) • Server w/HSM (Hardware Security Modul) • Data centre-Infrastrukture • Desaster control Third parties HSM N104808 02 04

  12. Notary Notarialdocuments cyberDOC Client-SW cyberDOC Client-SW Notarial documents Internet Private documents Private documents ERV Document Identifier Data centre- Archive Internet ERV Document Identifier Gezielte Dokumenten- Bereitstellung Internet Signed & encrypted Web-Browser Authorities Data Centre- Release area Archive tocommunication

  13. Strategy – stepbystep • Authorisationtorun a electronic documentarchiveaccordingtosignaturelawandnotarialcodebased on EU-Signaturedirective 1999 • Conceptdraftedby ÖNK expertsfor archiving andsupplyingdocumentstocourtregisters 1999 • First step: Archive fornotarialdocuments 2000 • Second step: Creationofcommunications-platform 2003 • Proofofconceptby Pilot-installations 2005 • Legal framewort: BRÄG (Change tonotariallawandlaw on courtprocedures 2006 • Autorizationtorunarchivewithcommunicationfunctionsince 2007

  14. Urkunde Urkunde Urkunde Supplyingdocumentstocourts Lawyers Urkunde Urkunde Other professions Notarial documents Private documents ca. 160.000 / year ca. 230.000 / year GOG-Archives Permanent access J u s t i z GOG ... Gerichts Organisations Gesetz

  15. „s(*§ $%}] NOT UK „s(*§ $%}] „s(*§ $%}] „s(*§ $%}] „s(*§ $%}] Transfer ofdocumentsto real estateregisters Notary‘s office cyberDOC Recording ofdocument Grantingaccesstocourt Signingand archiving cyberDOC central Archive Access forcourt + Document Identifier Document Identifier Elektronischer RechtsVerkehr Applicationtolandregister Finanz Online Taxation cyberDOC Access server Submission Document Identifier Submission Document Identifier Court Entry in register • Fiscal Authority • Taxation DocumentIdentiier Document Identifier Bundesrechenzentrum Doc.Identif.