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FERPA Certification Sign-off Course

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FERPA Certification Sign-off Course

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    6. What is the Definition of a Student? At Purdue University, a student is defined as being “In Attendance” if in registered status at the time of census. Note: proposed regulations include “in attendance” as including videoconference, satellite, Internet, or other electronic information and telecommunications technologies for students who are not typically in the classroom.

    9. What is Personally Identifiable Information? Personally identifiable information includes information that would allow a reasonable person in the school or its community, who does not have personal knowledge of the relevant circumstances, to be able to identify the student with reasonable certainty. Information includes: biometric records, SSN, PUID, date and place of birth, mother’s maiden name.

    22. Always Protect Sensitive Information Students, faculty and staff expect data in university systems to be secure from corruption and inappropriate disclosure. Password protect your computer. Store sensitive student information on a secure university network drive, or password protect and encrypt information on computers. Dispose of documents, CD’s or floppies properly. Secure your office, lock doors, lock file cabinets, and desk drawers. Do not send PUID and FERPA protected (non-directory) information through e-mail unless password encrypted.

    33. SPECIAL NOTE Access to Student information via Banner or other computer software does not authorize unrestricted use of that information Information on a computer screen should be treated with the same confidentiality as a paper copy Curiosity is not a valid reason to view student information Records should only be viewed in the context of official business WHEN IN DOUBT—DON’T GIVE IT OUT

    34. Helpful Hints for Instructors To avoid FERPA violations – Please: Do Not use the SSN or PUID to post grades Do Not send student grades via Email Do Not leave graded tests in a stack for students to sort through Do Not circulate a printed class list with the student name and PUID

    35. Helpful Hints, continued Do Not provide anyone with student schedules or academic history Do Not provide anyone with lists of students enrolled in your classes Do Not include confidential information (i.e. grades, # of credits) in a recommendation letter without the written consent of the student

    36. Thank you for your attention and cooperation in protecting the privacy of our students! If you have further questions, please contact the Student Services Data Steward or the Office of the Registrar

    37. It’s Quiz Time You are now ready to take the FERPA quiz. You may have a copy of this slide presentation or information in the training manual open during the quiz. The quiz is intended to reinforce the key concepts presented here. Therefore, a score of 100% is required. If you miss a question, you will given the opportunity to repeat it.

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