Southern Connecticut State University Student and University Assistant Paid Sick Leave

1. Southern Connecticut State University Student and University Assistant Paid Sick Leave

2. Contents • Review of Public Act No. 11-52 • Applicability to Studentemployees and University Assistants • Sick Time Process • Reminders for Supervisors

3. Public Act No. 11-52Review • Became effective January 1, 2012 • Provides paid sick leave to certain “service worker” occupations • Includes Student employees and UAs • Public Act No. 11-52 found to apply to Higher Ed October 2012

4. Public Act No. 11-52Applicability • Eligible to use time upon completion of 680th hour of work • Accrue 1 hour of paid sick time for every 40 hours actually worked • Max accrual is 40 hours per year • Max usage is 40 hours per calendar year • May carry-over max of 40 hours into the next calendar year

5. Public Act No. 11-52Applicability • Sick leave may only be used in lieu of previously scheduled hours for the following reasons: • To treat the employee’s own illness, injury or health condition (including preventative care) • To treat the employee’s child or spouse’s illness, injury or health condition • For the employee’s treatment or services related to the employee’s status as a victim in a family violence or sexual assault incident

6. Public Act No. 11-52Applicability • Leave must be taken in 1 hour increments • Cannot take partial hours • Departments may request medical documentation for leaves of 3 or more consecutive days • Student employees and University Assistants are not entitled to a payout for accumulated, but unused, sick leave

7. Public Act No. 11-52Applicability • Student employees and University Assistantsmay ‘make up’ the missed hours of work during the same or following pay period in lieu of the hours missed, and shall not use accrued paid sick leave • Requires mutual consent of the student employee and department

8. Public Act No. 11-52Non-Retaliation • No employer shall take retaliatory personnel action or discriminate against an employee for requesting or using paid sick time, or for filing a complaint alleging a violation of the Act.

9. Public Act No. 11-52Penalties • If deemed non-compliant • Penalties ranging from $100 - $500 may be assessed for each violation • Awards • Payment for used paid sick leave • Rehiring or reinstatement to the employee’s previous job • Payment of back wages and reinstatement of benefits to which the employee otherwise would have been entitled to

10. Sick Time Process • Must have established work schedule • Must meet eligibility requirements • Payroll will monitor sick time eligibility, track accruals and usage • Time may only be used for hours that were previously scheduled • Sick time usage must be reported on Sick Time form

11. Sick Time Process • Sick time cannot be charged to Federal Work Study awards • Federal Work Study Students Sick Time will be charged to departments student labor account

12. Sick Time Process • Payroll will manage the expiration and/or carry-over of accrued sick time at end of calendar year • The carry-over maximum is 40 hours • Any time over 40 hours is dropped down to 40 hours for the new year

13. Student and UA Sick Time Form

14. Reminders for Supervisor • Students cannot work more than 8 hours/day • Students during school year • Cannot work more than 20 hours per week • Students Recess and Summer • No more than 40 hours per week • UAs cannot work more than 19 hours a week • For all terminations • Supervisor needs to communicate notice to HR • Student supervisors required to send work authorization form to HR

15. Contact • Human Resources • Phil Marchese – University Assistants • marchesep1@southernct.edu • (203) 392-8848 • Darnelle Perry – Student Workers • perryd2@southernct.edu • (203) 392-5063 • Payroll Department • Kommaly Xayasone – Student Workers • xayasonek1@southernct.edu • (203) 392- 5079 • Linda D’Addio – University Assistants • daddiol2@southernct.edu • (203) 392- 5621