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SBTP Forecast Training

SBTP Forecast Training. APR 2008. LiveMeeting. Agenda. SBTP background Annual forecast procedures Squadron & HHQ procedures Preview of SBTP Execution Report Implementation status FAQs. SBTP Background. Brief overview Past, Present, Future Excel Page 1 & 2 Reports Expansion of SBTP.

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SBTP Forecast Training

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  1. SBTP ForecastTraining APR 2008 LiveMeeting

  2. Agenda • SBTP background • Annual forecast procedures • Squadron & HHQ procedures • Preview of SBTP Execution Report • Implementation status • FAQs

  3. SBTP Background Brief overview Past, Present, Future Excel Page 1 & 2 Reports Expansion of SBTP

  4. Overview of SBTP • Marine Aviation flight ops management is composed of 2 elements • Flight Hour Program (FHP) • Sortie-Based Training Program (SBTP) • FHP is the budgeting tool • Determines funding required to meet Core Model Minimum Requirements (CMMR) • SBTP is the commander’s execution tool • Tracks execution data against CMMR

  5. Past & Present • 4 Apr 05 – FHP Order MCO 3125.1A • SBTP data managed by Excel Page 1 & 2 reports • 4 May 07 – HQMC APP rqmts for M-SHARP • 10 Jan 08 – DMS msg re: SBTP automation • 16 Jan 08 – Public M-SHARP design review • Reps from MARFORCOM, 2/3/4 MAW, MCI East, MAGs 11/14, several fleet & OSA squadrons • 5 Apr 08 – Release of M-SHARP v1.0.23 • SBTP Forecast only • Mar-Apr 08 – Phase I SBTP Training

  6. Latest SBTP Guidance http://hqinet001.hqmc.usmc.mil/AVN • MCO 3125.1A, still in effect, is available on the DCA website • Draft MCO 3125.1B currently in work • Draft SBTP section (encl. 4) approved for early release

  7. Download Handout Handouts icon

  8. Immediate Future • SBTP Forecasts • 5 May – Squadrons re-submit FY-08 forecast • 12 May – MAG review of squadron forecasts • 19 May – Wing review of squadron forecasts • 26 May – MARFOR review of squadron forecasts • Execution Reports • TBD – Release of M-SHARP v1.0.24 & Phase II SBTP Training • 2 Jun – HHQ begins pulling execution data

  9. Excel Page 1 (HMLA-UH) All SBTP data handled by M-SHARP (yellow) except T-Level ratings (gray)

  10. Excel Page 2 (HMLA-UH)

  11. New SBTP Report Layout • Two basic categories of SBTP data • “Unit” data by TMS group • “Crew” data by syllabus • On Page 1 & 2 reports, these were mixed • In M-SHARP they have separate sections • The terms “Page 1” and “Page 2” reports do not apply to M-SHARP

  12. New M-SHARP Interface Unit Data CrewData

  13. Expansion of SBTP • Automation with M-SHARP • HHQ pull vice monthly squadron push • Local procedures may vary • More data • All syllabi (pilots, NFOs, & enlisted aircrew) • Core Plus skills • More units participating • All FRSs except VMFAT-101 • CMMR requirements not enforced for FRSs • All OSA except HMX-1

  14. Squadron forecast Procedures Gathering forecast data Entering in M-SHARP Printing the forecast Submitting the forecast

  15. Amount of Work Required New forecast data is required due to expansion of SBTP. Some have more work than others!

  16. Data Gathering Worksheet (Excel) Use is completely optional. Data will not transfer to M-SHARP. Available in handouts section if interested.

  17. Squadron Submission Process • Enter forecast data & save (not submit yet) • Be sure to include all TMSs & syllabi • HMMs include all composite TMSs & syllabi • Print out & route to CO/OPSO • If edits are needed, return to step 1 • Once approved by CO/OPSO, submit • No edits allowed to submitted forecast

  18. Navigation to SBTP Forecast • Select “Setup” menu • Select “Sortie-Based Training” • Select “SBTP Forecast”

  19. FY/Unit/TMS selections Submission status Auto-fill feature Save updates FY totals SBTP Forecast (Unit Data) • Save & Cancel • Submit • Unsubmit • Excel Export (coming)

  20. SBTP Forecast (Crew Data) Crew on board,hours, sorties Core Skills Core Plus Skills Combat Ldrship

  21. HHQ forecast Procedures Reviewing Exporting/printing Unsubmitting/editing

  22. HHQ Review of Forecasts • HHQ (Group/Wing/MARFOR/HQMC) will review forecasts per timetable established in DMS message/MCO 3125.1B • If a submitted forecast must be modified • HHQ must Unsubmit it • HHQ or squadron can make edits • Squadron must Submit again

  23. Data Setup CCRM Estimates Permissions Known discrepancies

  24. CCRM estimates T-2.0 “benchmark” for a full T/O squadron established by FHP Serves as a reference for squadrons when creating their SBTP forecast FY-2008 numbers have already been transferred to M-SHARP

  25. SBTP Permissions • Forecasts • Only squadrons can Submit a forecast • Prevents HHQ from modifying squadron forecast without their knowledge • Only HHQ can Unsubmit a forecast • Prevents squadrons from modifying their submission without HHQ knowledge • Either can edit until it is submitted • Execution Report • Only accessible to those granted read access

  26. Assign SBTP Security Groups • SBTP Submit/Edit Forecast • Only for squadron-level billets • CO, OpsO, SBTP manager • Possibly: XO, AOpsO, FlightO, M-SHARP Admin • SBTP Unsubmit/Edit Forecast • Only for billets at group level & above • CO, OpsO/G-3T, SBTP manager • Possibly: XO, AOpsO, M-SHARP Admin • SBTP View Execution Report • For anyone who rates access to forecast & actual SBTP data

  27. Known Data Discrepancies • 3 sets of CMMR data w/ minor discrepancies • T&R Manuals • M-SHARP • Old Page 1 & 2 Reports • Example • UH-1N T&R requires 3 “EW” CSP Crewchiefs • But T&R has no attain/maintain events for it • So, the “EW” core skill is not shown in M-SHARP for UH-1N Crewchiefs

  28. For FY-2009 & Later Squadrons submit forecast by 1 Aug MAGs review by 8 Aug WINGs review by 15 Aug MCIs review by 15 Aug MARFOR review by 22 Aug HQMC pulls data on/after 23 Aug

  29. Preview of SBTP Execution Report Reviewing Exporting/printing Unsubmitting/editing

  30. SBTP Execution Report Forecast & execution data  Read-only  Excel Export

  31. Monthly Review Process No action required by squadrons except to keep M-SHARP data accurate Ensure all discrepancies are reconciled by the 5th working day of the month On or after the 6th of the month, group and above assumes previous month’s data is accurate unless told otherwise

  32. Key Question If HHQ can now access squadron-level data, how will they know if it is accurate?

  33. Implementation Levels • CO declares unit data accurate • Data baselined, daily scheduling & logging flights, NALCOMIS interface • Minimum training requirements met • At least 1 M-SHARP Admin in Ops • Units expected to reach level 1 in 3 months • M-SHARP use required, but not trained • M-SHARP use not required

  34. Current Implementation Status Last update: 27 Mar 08

  35. Frequently asked questions

  36. FAQs • Can you edit the SBTP reports manually? • Forecast data: yes via Unsubmit/Resubmit • Execution data: no • If a pilot from Squadron A flies in an aircraft from Squadron B, which unit gets the credit? • Hours/sorties show on Squadron B’s SBTP • How will deployed hours/sorties get counted? • Via SPIN files; counts toward “mother” squadron

  37. FAQs • Will simulator time count toward SBTP? • Sim hours counted in “Total Sim Hours” block • T&R code(s) logged in sim contribute to CSP • How are sorties counted? • # sorties = # legs on a NAVFLIR • Do augment/staff aircrew count? • Determined by Unit Status in personnel attributes

  38. Questions? SBTP Forecast Training Visit msharpsupport.com for additional training & tech support

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