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Early Transitions:. Facilitating Smooth Transitions for Families Out of Part C Early Intervention Conference Spring 2008 Heidi Faustini Phyllis Mondak Beth Tolley. Nuts & Bolts of Transition. Part C Transition process Regulations Steps & Timelines Roles & Responsibilities

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Early transitions l.jpg

Early Transitions:

Facilitating Smooth Transitions

for Families Out of Part C

Early Intervention Conference Spring 2008

Heidi Faustini

Phyllis Mondak

Beth Tolley


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Nuts & Bolts of Transition

  • Part C Transition process

    • Regulations

    • Steps & Timelines

    • Roles & Responsibilities

  • Part B Transition

    • Regs

    • Steps & Timelines

    • Criteria


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Individuals with Disabilities Education Act (IDEA) - Populations Served

  • Part C: infants & toddlers-ages birth through 2

  • Part B (specifically preschool special education: ages 2 to 5*)

    * Virginia: age 2 by Sept 30 of the school year


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Part C Eligibility Criteria Populations Served

  • Children with a developmental delay

    1) Functioning at least 25% below chronological or adjusted age* in one or more areas:

    a. cognitive development

    b. physical development (including fine motor, gross motor, vision & hearing)

    c. communication development

    d. social or emotional development

    e. adaptive development

    -OR-

    * For children born prematurely (<37 weeks gestation) up until 18 months of age.


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Part C Eligibility Criteria Populations Served(continued)

  • Children who manifest atypical development or behavior, demonstrated by one or more of the following:

    • abnormal or questionable sensory motor responses

    • behavioral disorders that interfere with acquisition of developmental skills

    • identified affective disorders

    • Impairment in social interaction and communication skills along with restricted and repetitive behaviors


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Part C Eligibility Criteria Populations Served(continued)

  • Children who have a diagnosed physical or mental condition that has a high probability of resulting in a developmental delay.


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Part C Transition Requirements Populations Served

The IFSP (beginning with initial) must include a transition component throughout the child and family’s participation in Part C, including steps to support the transition of the child if age 2 by September 30th or by the child’s 3rd birthday to either:

- Other services available

- Preschool services under Part B or

- No services.

Parent Tip

“No services” only means no more special state services – your service coordinator will be able to discuss options for you.

A parent has the choice to continue Part C services until the 3rd birthday, if the child still meets eligibility criteria, rather than transition to Part B services.


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Part C Transition Populations Served

Transition planning is individualized for each family.

The IFSP team ensures that transition plans include steps related to identification of possible future placement(s) and strategies for successful transition.

The service coordinator is responsible for helping the family locate and access other services as appropriate.

Parent Tip

Other services might include child care settings, local recreation department programs, community-based play groups, private therapy services, etc.


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Part C Requirements: Transition Steps Populations Served

Steps developed jointly by the family, Part C personnel, community preschool representatives, and/or Part B personnel (when appropriate) must include:

1) Timelines

2) Discussions with & training of parents regarding future placement(s).

3) Transmission, unless the parents disagree, of the child’s name, address, telephone number and birth date to the school division in which the child resides as the child becomes age eligible for Part B


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Part C Requirements: Transition Steps Populations Served

4) Procedures to prepare the child for changes in service delivery, including steps to help the child adjust to, and function in, the new setting.

5) With parental consent, the transfer of child-specific information to the local educational agency (LEA) to ensure continuity of services, including evaluation and assessment information required in Sec. 303.22, and copies of IFSP that have been developed and implemented in accordance with Secs. 303.340 through 303.346 and 303.344 (h)(2)


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Part C Requirements: Transition Steps Populations Served

  • The Part B eligibility process

  • Steps to exit the Part C System


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Transition Planning Steps Populations ServedIFSP

Page 7 of the 12/07 IFSP form

  • Contains prompts for transition steps

  • Provides a mechanism to document transition planning and implementation

  • Provides a place to document:

    • Plan to send notification information to LEA (unless family disagrees)

    • Plan to convene a transition conference (with parent approval)


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Requirements: Populations ServedChild Progress Measures

  • Determination of the child’s functional status on the three OSEP indicators must be done when the child exits Part C (if the child has been in the Part C System for 6 months or longer)

  • Determination must be done by Part B upon entry to the Part B system

  • Part B can use Part C’s exit data for Part B entry data and vice versa

Parent Tips:

If you don’t already have a notebook for record keeping of documents you’ve received at meetings…the Eligibility Meeting is a good time to start one!


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Part C Timelines Populations Served

  • For children in the Part C System who will be 2 on or before September 30, referrals should be sent to the LEA by April 1

  • For LEA’s with rolling admissions for 2 year olds, referrals should be sent at least 90 days and up to 9 months prior to the expected transition date

  • For families choosing to delay transition to Part B, the referral should be sent at least 90 days and up to 9 months prior to the date the child turns 3.


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Transition Planning Conference Populations Served

  • Parental approval is required

  • Timeline: at least 90 days and up to 9 months before the child’s 3rd birthday or before the child is eligible for preschool services (age 2 on or before September 30th).

  • Attendees: Family, Part C, Part B and anyone else family would like to attend

  • For children not eligible for Part B, reasonable efforts are made to convene a conference with the family and providers of other appropriate services for children.


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Transition Planning Conference: Populations ServedPurpose

  • Discuss appropriate services the child may receive

  • Review the child’s program options

  • Establish and implement a transition plan


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Children Who are 2 by Sept. 30 Populations Served

Children who meet the following criteria may continue to receive early intervention services up until their 3rd birthday:

  • Eligible for Part C but not Part B.

  • Eligible for Part B but whose parents don’t consent to services from Part B and choose to delay transition before child turns 3.

  • Age eligible for Part B but whose parents don’t consent to eval.


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What about 2 year olds referred after April 1? Populations Served

In accordance with Regulations Governing Special Education Programs for Children with Disabilities in VA, referrals for children who may be eligible for preschool (Part B) programs may be made any time during the calendar year (referral timeline always in effect).

Service Coordinators inform parents about availability of Part C as well as Part B services until child enters school or reaches age 3.


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Part B Transition Requirements Populations Served

Transition to Part B refers to steps identified at the transition planning conference to be taken to support the transition of the child to the local school systems early childhood special education program to the extent appropriate.


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Part B Transition Requirements Populations Served(continued)

Children in Part C who will participate in preschool programs under Part B shall be offered a smooth and effective transition to the preschool programs in a manner consistent with Virginia Part C and B policies & procedures.

The local school division will participate in the transition planning conferences when notified by the designated local Part C agency.


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Part B: The Regs Populations Served

  • Referral for Evaluation to Special Ed. Administrator or Designee

  • Child Study Team Meeting

  • Evaluation

  • Eligibility Determined

Parent Tips:

If you have started a notebook for your child’s documents, it’s time to add a divider and start a section for ECSE. You’re finished with IFSP’s!


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Part B: The Regs Populations Served(continued)

The LEA shall develop an IEP for those preschool-aged children with a disability, found eligible for special education services, age 2 (on or before September 30th) through age 5 (on or before September 30th), whose parents elect to receive services under Part B of IDEA.

IEP is developed within 30 calendar days of the date of the initial determination of eligibility.


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Part B: The Regs Populations Served(continued)

IEP implementation

  • As soon as possible following an IEP meeting

  • Beginning of the school year

  • By the 3rd birthday

    IEP Review at least annually, can be done more often


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IEP Meeting Parent Tips Populations Served

  • At the IEP meeting, bring your own ideas for goals and objectives. Even if the school division presents a written draft IEP, remember it is just a starting place, and your ideas need to be taken into consideration.

  • Take the IEP home with you to look over for a day or two before you sign it. Share it with those who know your child best.

  • Describe your child as a whole child at an IPE meeting. Tell personal achievements, but remember to acknowledge shortcomings…if they’re not accounted for – they can’t be addressed!

  • Bring a photo of your child to IEP meetings to make it more personal…or bring your child.

  • Bring a binder with your records.


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FOOTNOTES Populations Served

  • Not all referrals have go through child study committee. Referrals are made directly to the special education administrator or their designee. The special education director/designee can request a review by child study team (CST). This request happens within the 65 business day time line from referral for evaluation to eligibility determination meeting.

  • Not all referrals go to evaluation and eligibility meeting. The CST or information from the family may reveal that the referral does not need to go to evaluation and the process is stopped.

  • Written evaluation reports must be made available to parent at least 2 business days before the eligibility meeting.

Parent Tips:

Read the eval. before the meeting. It’s difficult to study it when the team is together. It also gives you a chance to think about IEP goals to bring to the table.


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Autism Populations Served

Deaf-blindness

Emotional disturbance

Hearing impairment/deaf

Learning disabilities

Mental retardation

Multiple disabilities

Orthopedic impairment

Other health impairment

Severe disabilities

Speech or language impairment

Traumatic brain injury

Visual impairment

Developmental delay

Part B Eligibility CriteriaChildren must be found eligible under one or more of the 14 disability categories:


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Part B Related Services Populations Served

  • Counseling (Rehab & Psych)

  • Early identification & assessment

  • Interpreting & transliterating

  • Medical services required for diagnostic & evaluation purposes

  • Orientation & mobility

  • Other programs determined necessary for child w/disability to benefit from special education

  • Parent counseling & training

  • Physical & occupational therapy

  • Psychological services

  • Recreation, including therapeutic recreation

  • School health services

  • Social work services

  • Speech language-pathology and audiology services

  • Transportation


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Part B Related Services Populations Served(cont.)

The list of related services is not exhaustive and may include other developmental, corrective, or supportive services (e.g. artistic & cultural programs, art, music, or dance therapy) if they are required for a child with a disability to access the general education curriculum.


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Service Coordinator: Populations Served

Talk about transition with the family & other service providers at the initial IFSP and all future IFSP meetings.

Send notification information to LEA unless parent disagrees.

Help parents think about skills their child will need once s/he leaves EI.

Preschool/Child Find Staff:

Participate in EI Transition planning conference

Take referral from

Part C

Contact families to obtain permission to evaluate or set up child study team meeting.

Roles & Responsibilities

Parents:

You have an important role and responsibility in this process. You know your child better than anyone. You are the one who will provide the continuity throughout your child’s education.


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Service Coordinator: Populations Served

Provide parents with

options following EI.

Convene (or make reasonable efforts to) a transition planning conference.

Make referrals as appropriate.

Send child specific information by April 1

with parent consent.

Participate in Part B eval/ meetings if invited by parent.

Preschool/Child Find Staff:

Follow timelines.

Explain Part B evaluation and eligibility process to family (procedures and safeguards)

Participate in child study, eval, eligibility, IEP development and review as appropriate.

Notify Part C of IEP meetings, with parent permission

Roles & Responsibilities (Cont.)


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Activities To Help Make the Move Smoother Populations Served

  • Transition days with EI and LEA personnel, parent, teacher, provider panels

  • Visiting ECSE or ECE programs/classrooms

  • Summer “school days” or play groups

  • Linking with families who have been through the move

  • Develop brochures for locality describing programs, transition activities with calendars or dates, contact information

  • Become involved in your child’s school division through the PTA or the local SEAC


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Where to Get More Populations ServedInformation

  • Part C websitehttp://www.infantva.org

  • Other conferences, workshops, or in-services

  • Books, journals, Internet

  • Your service coordinator

  • Your local school division


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Parent Resources Populations Served

  • The ARC of Virginia http://www.arcofva.org/

  • The ARC Family Involvement Project http://www.arcfip.org/index.htm

  • PEATC

    http://www.peatc.org/


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VDOE website Populations Served

  • Special Education and Student Serviceswww.doe.virginia.gov/VDOE/sess/

  • Early Childhood Special Education

    www.doe.virginia.gov/VDOE/sped/earlychildhood.html

  • School division directory/web pages

    https://p1pe.doe.virginia.gov/edudirectory/divisionList.do

    www.doe.virginia.gov/Div/index.html#Schl


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IEP Information Populations Served

www.bridges4kids.org/IEP/iep.goal.bank.pdf

http://www.specialed.us/issues-IEPissues/writingiep/writingindex.htm

www.kid-power.org/samples/goals.html

Disability Perspectives

www.disabilityisnatural.com


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Other Organizations Populations Served

  • National Early Childhood Transition Center (NECTC)

    www.ihdi.uky.edu/NECTC

  • National Early Childhood Technical Assistance Center (NECTAC)

    www.nectac.org


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Contact Information Populations Served

  • Heidi Faustini

    Parent-to-Parent Coordinator/Richmond Region Parent Representative

    The Arc of Virginia Family Involvement [email protected]

    888-604-2677 ext. 105

  • Phyllis Mondak

    Educational Specialist, VDOE

    [email protected]

    804-225-2675

  • Beth Tolley

    Technical Assistance Consultant, Infant & Toddler Connection of Virginia

    [email protected]

    804-371-6595


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