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Workplace Writing: Business Letter. Writing Workshop Explanatory Text Prentice Hall Literature Common Core Edition Grade Nine Pg 512-517. Business Letter. A piece of correspondence (communication) that you write when conducting (doing) business or handling professional matters.

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workplace writing business letter

Workplace Writing:Business Letter

Writing Workshop

Explanatory Text

Prentice Hall Literature Common Core Edition Grade Nine

Pg 512-517

business letter
Business Letter
  • A piece of correspondence (communication) that you write when conducting (doing) business or handling professional matters
business letters
Business Letters
  • Should be:
    • Clear
    • Direct
    • Courteous (polite)
    • Well formatted
business letters1
Business Letters
  • Can be used for:
    • Requests for information
    • Appointments
    • Interviews
    • Formal complaints
    • Formal commendations
    • Proposals
business correspondence formats
Business Correspondence Formats

Letter

Email

Subject line – short and to the point

Greeting

Body

Closing

Electronic signature

  • Heading
  • Inside address
  • Greeting
  • Body
  • Closing
  • Signature
assignment
Assignment
  • Write a business letter to a company in which you ask for information about a product or service you are interested in using.
  • Include:
    • Formal polite language
    • A clear purpose
    • Relevant background
    • Error-free grammar
    • 2 copies, one formatted like a letter, one formatted like an email
audience
Audience
  • The individuals that will or will most likely be reading your text
business letter audience
Business Letter Audience
  • You are writing to professionals who work in the industry
  • Your
tone voice
Tone/Voice
  • Voice – a writer’s own style of writing, includes word choice, sentence structure, and tone. Can be fast, slow, blunt, meandering, breathless, etc…
  • Tone – the writer’s attitude toward the audience or subject. Can be formal, informal, serious, playful, bitter, ironic, etc…
business correspondences
Business Correspondences
  • Voice:
    • Formal
    • Concise (to the point)
  • Tone:
    • Professional/business like
    • Respectful
business letter correspondences
Business Letter Correspondences
  • To keep a formal tone:
  • Avoid slang and contractions (I have a beef, can’t, won’t)
  • Replace causal language with formal expressions
  • Include only essential information the person needs to answer your questions
  • Follow formatting conventions
tone examples
Tone Examples

Casual

Formal

I am planning on purchasing a new bicycle. I like riding on the street, but I mostly ride the bike trails with my parents. Would a mountain bike be best for me? Or would a hybrid better serve my needs? What is the price range for recreational bicycles like these?

I love riding bicycles. I have outgrown mine and want a new one really badly. Which is the best kind for me? How much does it cost?