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FY 2014-15 Proposed Budget

City of Pinole Budget Workshop April 29, 2014. FY 2014-15 Proposed Budget. Workshop Outline. FY 2013-14 Budget Performance Update-Quarter 3 Overview of Proposed FY 2014-15 Budget City Council Questions Public Testimony Council Discussion. FY 2013-14 Budget Performance. Quarter 3 Update.

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FY 2014-15 Proposed Budget

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  1. City of Pinole Budget Workshop April 29, 2014 FY 2014-15 Proposed Budget

  2. Workshop Outline • FY 2013-14 Budget Performance Update-Quarter 3 • Overview of Proposed FY 2014-15 Budget • City Council Questions • Public Testimony • Council Discussion

  3. FY 2013-14 Budget Performance Quarter 3 Update

  4. FY 2013-14 Budget Performance Update • Revenues Greater than Forecasted: • Sales Taxes + $66,572 • Measure S Taxes + $80,739 • Development Services Fees + $63,967 • Revenues Less that Forecasted: • Cable Television - $(4,616)

  5. FY 2013-14 Budget Performance Update • Expenditures Less than Budgeted: • Administrative Departments $35,857 • Police Department $87,382 • Fire Department $53,027 • Public Works Department $22,685 • Recreation Overall Performing to Budget $ -0-

  6. Sales & Use Tax Revenue Analysis • Year-over-Year Performance is Positive Reflecting: • Full-year collections from new and renovated restaurants • Continued growth in collections from vehicle fuel sales • New businesses at Regional Shopping Centers • Recovery of consumer spending for discount store consumables and personal electronics (General Consumer Goods reporting category)

  7. Sales & Use Tax Revenue Analysis • Prospects for Next Budget Year • Continued Growth from new Businesses such as: • TJ Maxx • Ulta • Krispy Kreme Donuts • Dickey’s Barbeque

  8. Recommended Budget Adjustments for FY 2013-14 Quarter 3 • General Fund: • Increase Sales Tax Forecast $66,572 • Allocate additional Taxes to General Reserve • Measure S Fund: • Increase Sales Tax Forecast $80,739 • Appropriate additional to Fire Overtime For unanticipated Labor Code 4850 Workers Compensation Coverage

  9. Sustainability - General Fund • Overall Revenue Performance 78.4% (including Accounts Receivable) • Combined Expenditure Performance 73.1% • Possible favorable Year End $681,185 “net results” of 5.3% • Anticipated General Reserve $836,234 Balance at June 30, 2014 (approx. 9% of Appropriations)

  10. Cash Flows Working Capital Reserve • Outstanding Accounts Receivable $1,531,562 as of March 31, 2014 • Primary Dry Period July – December • General Fund • Local Property Taxes $ 800,000 • Redevelopment Surplus Allocation $ 700,000 • Vehicle Licensing Fees $ 600,000 Total $2,100,000

  11. Cash Flows Working Capital Reserve (continued) • Sewer Fund $2.5 million • Use Fees $2,300,000 • Hercules Reimbursement $ 250,000 • 30-day Accounts Payable funding required for Operations: • Payroll (including benefit charges $1.1 million • Vendor Payments $ 500,000

  12. Analysis of Cash Flows – Pooled Treasury

  13. Proposed FY 2014-15 Budget Summary of Recommendations

  14. Recommended Operating Expenditures

  15. General Fund Expenditures by Function

  16. Special Revenue Fund Allocations

  17. Revenues > $1 million (74%)

  18. Major Revenue Growth (6 Yrs)

  19. Sales & Property Tax Recovery

  20. General Fund and Measure SProjected FY 2014-15 BudgetRevenues and Expenditures • Revenues $13,293,226 • Expenditures $13,081,493 Total $ 211,733

  21. General Fund Including Measure S • Revenues $13,293,226 • Including: • Property Tax Revenues Increased 3.8% to $2.1 million • Sales Tax Revenues Increased 3.0% to $3.5 million • Measure S (Use Tax) Increased 1.6% to $1.8 million

  22. General Fund Including Measure SRevenues • Excluding (prior year collections for): • Con Fire Service Agreement Tara Hills Area ($150,000) • 22.5% Loss in Police Dispatch Reimbursement - Hercules ($100,000) • Federal DOJ COPS Grant Patrol Officers ($223, 214) • Fire SAFER Grant Battalion Chief Funding ($125,692)

  23. General Fund Including Measure SExpenditures • Expenditures $13,081,493 • Including: • 2.5% One Time Pay Adjustments (excluding PPEA & IAFF) • Continuation of Employee Health and Retirement Cost Sharing

  24. General Fund Including Measure SExpenditures • New For FY 2014-15: • City Clerk Part Time Administrative Secretary (un-benefited) $ 21,860 • Fire Part Time Administrative $ 40,215 Analyst (un-benefited)

  25. General Fund Including Measure SExpenditures • Also Including: • Fire Equipment Lease $70,433 • Replacement of 2 Police Vehicles $75,000 • L&LD Business Assistance Grants $ 5,000

  26. General Fund Fiscal Performance

  27. General ReserveProjected Through June 30, 2014 • Redevelopment “Surplus” Allocations $600,000 • Property Tax Administration Lawsuit Refund $125,000 • Unanticipated FY 2012-13 Tax Revenues $ 44,662 • Unanticipated FY 2013-14 Tax Revenues $ 66,572 Reserve Balance $836,234

  28. General ReserveProjected Through June 30, 2014 Projected Reserve Balance $836,234 • Plus • Excess Redevelopment January 2015 Allocation (est.) $170,000 Projected June 30, 2015 Balance $1,006,234

  29. Current Unfunded LiabilitiesNot Included in the Budget • Conversion - Fire Station 74 ($350,000) • Chevron Property Tax Assessment Appeal ($100,000) • Stege Firing Range Lawsuit ($ 50,000) • MPA Liability Deductible (pending case) ($ 25,000) Unfunded Current Liabilities ($525,000)

  30. Current Unfunded LiabilitiesNot Included in the Budget • Plus Unknown(s): • PERB • Verizon Wireless

  31. Public Safety Issues/Concerns • Police Department • Federal Cops Hiring Grant Expiring $223,214 • Funds Will Be Expended by May 23, 2014 for 2-FTE (Patrol) • Funding for These Positions Will Be Reallocated to Measure S Fund

  32. Public Safety Issues/Concerns • Fire Department • Measure S • Add Part Time Administrative Analyst $ 40,215 • Conversion Land Acquisition $350,000 Total $390,215 • SAFER Grant $439,271 • Funding for 4 Full Time Firefighters • Requires Minimum Staffing of 15- FT • 2-year funding authorization expires December 31, 2015

  33. Public Safety Unresolved Issues/Concerns • General Fund • Services & Supplies (Re-open Fire Station 74) $ 36,620 • PERB Labor Complaint • Two Issues on Appeal • Public Safety Employee Retirement Funding Contributions • Retroactive Fire Department Overtime

  34. Summary of Recommended Changes (Greater than $10,000) • Administrative Departments • WCCTAC Fees (estimated) $11,193 • Election Costs (November 2014) $16,000 • Part Time Administrative Secretary $21,860 • Retiree Health Insurance $15,327 • Pension Obligation Bond Payment $15,000 • City Attorney Fees ($92,251) • External Recruiting Support $20,000

  35. Summary of Recommended Changes (continued) • Police Department • Additions: • Police Computer Maintenance (MDC’s) $18,000 • Police Dispatch 911 System Support (AT&T) $16,500 • Additional Overtime Police Dispatch $10,000

  36. Summary of Recommended Changes (continued) • Fire Department • Reductions: • Salary Savings (new hires) ($70,408) • Fire Safety Clothing (Replacement) ($25,000) • Fire Vehicle Maintenance ($19,205)

  37. Summary of Recommended Changes (continued) • Fire Department • Additions: • Fire Dispatch Charges/Fees (Con Fire) $ 16,530 • Part Time Admin. Analyst $ 40,215 • Fire Chief Employment Benefits $ 51,737 • Increase Fire Dept. Overtime $ 127,844

  38. Summary of Recommended Changes (continued) • Public Works Department • Additions: • Contract Traffic Signal Maintenance (CCC & CalTrans) $27,500

  39. Recreation Fund • Revenues $1,115,770 • Including Donations/Fundraising Targets: • Sr. Center / Senior Foundation $40,000 • Youth Center / Pinole Youth Foundation $15,000 • General Recreation / City Sponsored Events $10,000 Total $65,000

  40. Recreation Fund • Revenues $1,115,770 • Expenditures $1,173,357 Current Period Shortfall $ 57,587 • Swim Center (external allocation) $ 45,000 • Recreation Fund Balance $ 12,587 $ 57,587

  41. Recreation Fund

  42. Pinole Community Television • Revenues $219,068 • Including: • Fundraising ($25,000) • Expenditures $270,533 Total Operating Deficit ($51,465) • Transfer-in • General Fund Allocation $ 9,375 • Carryover Funds Used $ 42,090 $51,465

  43. Development Services Fund • Revenues $403,867 • Expenditures $519,992 Total Operating Deficit ($116,125) • Carryover Funds Available $404,754 • Temporary & One-time Expenditures • General Plan Housing Element $ 30,000 • Part Time Permit Technicians $ 71,715 Combined Temporary $101,715

  44. Sewer Fund • Revenues $28,273,801 • Including: • Hercules WPCP Reimburse $ 1,665,874 • Hercules Facilities Upgrade $11,091,500 • Pinole Facilities Upgrade $11,091,500 • Pinole Ratepayers $ 4,409,657 • Pinole – Other Revenues $ 15,270

  45. Sewer Fund • Expenditures $27,230,013 • Plant Operations $3,331,747 • Collection System $ 961,440 • Capital Equipment $ 103,000

  46. Sewer Fund • Expenditures $27,230,013 Also Includes for Pinole Only: • Depreciation $ 580,000 • Debt Service $ 753,826 • WPCP Upgrade $21,500,000

  47. Sewer Fund

  48. Wastewater Treatment and Collection

  49. Successor Agency (RDA Close-out) • Redevelopment Close-out Activity $250,000 • Payment of Enforceable Obligations & Disposition of Residual Property • Administrative Staff Support Charges: • City Manager – • Administrative Oversight) $ 59,384 • Assistant City Manager – • (Property Disposal) $ 63,363

  50. Successor Agency (RDA Close-out) • Finance Director – Financial Mgmt/Reporting $ 59,390 • City Clerk – Administrative Support $ 53,611 Total Staffing Charges $235,748

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