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Procurement Unit Kildare County Council

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  1. Procurement Unit Kildare County Council Information Briefing 5-6th December 2011 Welcome

  2. Procurement Unit Kildare County Council Procurement of Upgrade Works to Group Water Schemes 2012-2015 Agenda for Today • Overview of Current Procedures and why we have to change! • New Procurement Procedures 2012 • Tender Documents • Health and Safety Summary

  3. Procurement Unit Kildare County Council Overview

  4. Procurement Unit Kildare County Council Procurement in the Local Authorities: A changing landscape • Two Issues: • A) Compliance with Public Procurement Regulations • B) Value for Money ... It’s public money!

  5. Procurement Unit Kildare County Council Existing Procurement Procedure • Currently Group Water Schemes Upgrade Works are procured by the Water Service Engineers on an individual basis via tender competition. • Upgrade to Group Water Schemes Works include: • Watermain repair • Supply & Installation of water meters • Supply and Installation of pipe fittings • Pressure Testing • Working on ‘live’ watermains Estimated Spend in 2011: €200,000

  6. Procurement Unit Kildare County Council New Procurement Procedure 2012 • We intend to replace the current procurement system with a Multi-Party Framework Agreement. Multi-Party Framework Agreement, what is it? • It is an agreement between Kildare Local Authorities and a specified number of qualified economic operators or contractors.

  7. Procurement Unit Kildare County Council The Framework • The Framework Agreement will be established for an initial period of 1 year (2012) with an option to extend for a further 3 years to the end of 2015. • A specified number of Contractors will be admitted on to the Framework (approximately 5 but it depends on number and quality of submissions).

  8. Procurement Unit Kildare County Council The Framework Stage One: Suitability Assessment Stage 1 will be a Suitability Assessment using a Suitability Assessment Questionnaire (SAQ). • Assessment of Tenderer’s Financial Capability and Technical Capability. • Combination of Pass/Fail criteria and Qualification criteria (i.e. weighted) • Tenders will be evaluated, scored and subsequently ranked.

  9. Procurement Unit Kildare County Council The Framework Stage Two: Invitation to Tender • Approx. 10 of top ranked tenderers from Stage One will be invited to tender for real and/or notional jobs for entry into the Framework (Stage 2) • Tenderers will be evaluated against specific Award Criteria (Price & Quality) and will be ranked. Note: The evaluation criteria for Stage 1 to be used in the Suitability Assessment Questionnaire should not be confused with the tender award criteria for Stage 2.

  10. Procurement Unit Kildare County Council The Framework in Operation • Up to 5 No. top ranked Tenderers will then be admitted onto the Framework. • For the duration of the Framework Agreement, only those Contractors that have been admitted to the Framework, will be invited to bid on all Upgrade of Group Water Scheme Works.

  11. Procurement Unit Kildare County Council How will work be awarded? • Works will be awarded by a Mini-Tender Competition between all of the members of the Framework (depending on the value of works). • There will be a requirement to re-submit rates on an annual basis. • The Framework will be tendered in December 2011 and will be advertised on www.etenders.gov.ie.

  12. Procurement Unit Kildare County Council Further Information Further information on this and other procurement related matters is available at the Procurement Section of the Kildare Co Co website at: http:// kildare.ie/county council/Procurement/

  13. Procurement Unit Kildare County Council And now, the procurement process in some more detail

  14. Procurement Unit Kildare County Council Tender Documents and Requirements • Capital Works Management Framework (CWMF). http://constructionprocurement.gov.ie/ • Developed to deliver the Government’s objectives in relation to public procurement reform. • The CWMF objectives are: 1. Cost Certainty at tender award stage 2. Better Value for Money 3. More efficient delivery of Public Work Contracts

  15. Procurement Unit Kildare County Council Tender Documents and Requirements The CWMF consists of a suite of standard documents, including: • Best Practice Guidelines • Standard Contracts and • Generic Template Documents Kildare County Council will use these template documents for conducting this process.

  16. Procurement Unit Kildare County Council Stage One Documents in Detail The relevant documents for Stage 1 are as follows: • Suitability Assessment Questionnaire or SAQ (Document ID QW1) • Health & Safety Supplements 3.4.1 and 3.4.2 • Appendices A, A1, B1, B2, B3, C1, C3, C4, D, E, F, G, H (Self Declaration Appendices)

  17. Procurement Unit Kildare County Council Stage One Documents in Detail • H&S Supplements 3.4.1 and 3.4.2 • Appendix A - Applicant’s Personal Situation Declaration • Appendix A1 - Letter of Confirmation that Declaration on Oath is still valid • Appendix B1- List of Previous Works • Appendix B2 - Certificate of Satisfactory Execution

  18. 6. Appendix C1 - H&S Declaration 7. Appendix C3 - H&S Compliance Declaration 8. Appendix C4 - H&S Compliance Declaration -PSCS 9. Appendix D - Declaration that Applicant can meet Minimum Standard for Economic & Financial Criteria in Suitability Questionnaire 10. Appendix E - Declaration that Applicant can meet the Minimum Standards in Suitability Questionnaire for Quality Control

  19. Procurement Unit Kildare County Council Stage One Documents in Detail 11. Appendix F - Declaration that Applicant can meet the Minimum standard for Technical Equipment 12. Appendix G - Declaration that Applicant can meet Minimum H&S Standards in regard to Qualifications in Supplement 3.4.1 13. Appendix H - Declaration that Applicant can meet Minimum H&S Standards in regard to Qualifications in Supplement 3.4.1

  20. Procurement Unit Kildare County Council Stage Two Documents in Detail The relevant documents for Stage 2 are as follows: • Instruction to Tenders for Works Restricted Procedure (ITTW 1) • Works Requirements • Form of Tender and Schedule (FTS 4 or FTS 6) • Standard Contract Conditions (PW-CF5 and PW-CF6) • Pricing Document (will include a Quality Submission) • Public Works Framework Agreement (PW-CF9)

  21. Procurement Unit Kildare County Council Quick look at Documents...

  22. Procurement Unit Kildare County Council Thank YouQuestions