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E-mail Updates Aug 2010 - PowerPoint PPT Presentation

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E-mail Updates Aug 2010

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  1. E-mail Updates Aug 2010 • E-mail updates • SMTPA authenticated server • E-mail alias addresses • Rapid Response Notification Systems • IMAP as an alternative to POP • Send e-mail from office scanner • SSL certificates for k12.wv.us sites Office of Instructional Technology

  2. smtpa.k12.wv.us • Authenticated SMTP • Requires username and password to send(same as username and password to receive) • Permits sending from most networks • Server name = smtpa.k12.wv.us • Port 587 (not port 25 as for standard SMTP) • View images of Outlook configuration • No change required on incoming mail server configuration. Office of Instructional Technology

  3. E-mail Alias Addresses • Alias address: forwards incoming mail to designated real mail accounts • Alias serves as a permanent e-mail address for your organization • Recipient address(es) can be updated as personnel changes occur • Example: boe.wood@access.k12.wv.us Office of Instructional Technology

  4. Sex Offender Update Notices • WV State Police Sex Offender Updates • Previously sent via FAX • Transitioning to e-mail delivery • When WV State Police requests an address, an alias address provides the necessary permanent address Office of Instructional Technology

  5. Rapid Notification Systems • Some counties are using rapid notification systems. The WVDE is aware these are in use: • School Messenger • Parent Link • School Reach • The WVDE does not endorse any vendors of this type of service. • Notify bacole@access.k12.wv.us and rpullin@access.k12.wv.us if your county is using any other rapid notification service. Office of Instructional Technology

  6. IMAP Mail Client • Access.k12.wv.us server supports IMAP • Practical option for those frequently using both webmail and client software (such as MS Outlook) • Synchronizes Inbox, Sent and custom folders between webmail and client software • Old & important messages easily transferred from web folders to client folders for permanent storage • More complex to manage than POP since it involves two sets of message folders in the mail client • Web folders represent mail on the server • Client folders contain mail on your computer Office of Instructional Technology

  7. SSL Certificates for k12.wv.us • Does your web site need encrypted login and data transfer capability? • Is the URL part of the k12.wv.us domain? • The WVDE can provide an SSL certificate at no cost. • Contact Vicki Allen or Bruce Cole in the Office of Instructional Technology. Office of Instructional Technology

  8. E-mail from a Network Device • Do you have servers, scanners, or multifunction devices that you wish could send e-mail? • A device connected to the k12.wv.us network can send mail with only an SMTP configuration • An e-mail account is not required to send e-mail • Setup SMTP using the server name smtp.k12.wv.us or the IP address 129.71.2.197 • Designate port 25 • Do not select any encryption or authentication options • If the device absolutely insists on an e-mail address • Make up an address such as the examples below: • scanner3.rale@access.k12.wv.us • mfc5.noreply@access.k12.wv.us Office of Instructional Technology

  9. Need More Information? • Contacts at the WVDE, Office of Instructional Technology • Vicki Allen vallen@access.k12.wv.us • Bruce Cole bacole@access.k12.wv.us • 304.558.7880 Office of Instructional Technology