FQHC Open Enrollment Training Fiscal Year (FY)2009. Texas Primary Care Office (TPCO) Federally Qualified Health Clinic (FQHC) Incubator Program August 19, 2008. Agenda. Welcome & Program Update Connie Berry What is Open Enrollment & Why Change Connie Berry
Texas Primary Care Office (TPCO)
Federally Qualified Health Clinic (FQHC) Incubator Program
August 19, 2008
and will be found in Bid Package 4)
FQHC Incubator Program Overview
Goal: Award $4.85 million that will: Increase the number and
success of applications for federal funding.
****Please Note: Awarded contracts are contingent upon the continued availability of funding and can be based on the performance of the organization.
Open Enrollment Application
***Please Note: See Standards of Evidence for a complete list of documentation required before services can be contracted.
***Please note: Carefully review the revised Standards of Evidence before submitting an application.
***Please Note: See Standards of Evidence document for sample forms.
Recently Asked Questions
Question (Q): Do I ask for everything I want at one time?
Answer (A): No. The Open Enrollment allows Eligible applicants to request funds which will allow the organization to advance in expansion to meet program goals at their own pace.
Q: What qualifies as “expanding program goals”?
A: State legislation is specific about the FQHC Incubator Grant funds being used to expand existing and develop new FQHCs. Expanding FQHCs means adding services such as Mental Health or Dental, or developing a new clinic site that are eligible for additional Federal grants. These funds are not intended to sustain a clinic or replace activities that are funded under the federal 330 grant or other funding sources.
Q: Can we expand our waiting room so that medical and dental have separate waiting areas?
A: No. Expanding or separating a waiting room does not expand services.
Q:Will the Incubator Program support staff such as Medical Assistants or Receptionist?
A: No. The TPCO will only fund billable staff. This means positions that can bill Medicaid and Medicare.
Q: What constitutes a “new” position?
A: A new position is one that has never been in an organization’s budget and has not been supported with Incubator Program funds in prior years. Positions are linked to a service, so for example: An organization that has had Incubator funds for a FTE women’s health nurse practitioner and would like to add a nurse practitioner for the Children’s Clinic would be fundable. Adding another women’s health nurse practitioner would not be fundable.
Q: If funds are awarded for a position but were not completely used, can the clinic request continuation funds this fiscal year?
A: No. The TPCO will not fund the same position. The organization must request funds for a new positions providing a new service only.
Q: Will you accept a signed bid from a contractor rather than a signed contract?
Q: To participant in the Incubator Program do I have to submit a federal grant application?
A: Yes. The goal of the Incubator program is to develop and expand FQHCs. This is explained in the Standards of Evidence, page 3
Q:How will my request be tied to federal funding? For example: If my federal funding is to expand service on my satellite clinic can I request funds for the main site?
A: A request for funding must be for expanded services. If the main site is being expanded, the expectation is that a federal application would be submitted in FY 09 for this main site expansion.
Q: Can Incubator Program funds be used to pay for the data storage that TACHC is offering?
Q: Is Form E the only part of the application that I mail to your office? Is everything else sent via email?
A: NO! The entire application, including Form E must be mailed to DSHS, TPCO. No electronic applications will be accepted.
Q: I received a New Access Point in 2007, can I request Incubator Program funds
A: Yes. Funds may be requested for billable staff not included in the Federal Application.
Q: What is considered “new construction”? - does renovation only mean that all work has to be within the confined walls of the present space?
A: Construction is defined as changing the footprint of a facility, while “renovation” is considered any internal improvement only to an existing structure. In other words, modifications that expand the walls or roof of the structure are considered construction; modifications within the existing structure are considered renovation. Only renovations may be done with Incubator funding, as identified in the DSHS contract.
For more information or questions, please contact: TexasPCO@dshs.state.tx.us
Look for further Questions and Answers on the ESBD site.
Department of State Health Services
Texas Primary Care Office
FQHC Incubator Program Open Enrollment– MC1937
Attn: Connie Berry, Manager
1100 West 49th Street
PO Box 149347
Austin TX 78714-9347