2013

1. Legislative Data and Transparency Conference 2013

2. Conference Schedule

3. Legislative Overview Kirsten Gullickson Office of the Clerk

4. Legislative Process Overview Kirsten Gullickson, Sr. Systems Analyst Office of the Clerk Rep. Ludlow placing bill into hopper 12/30/1936 http://www.loc.gov/pictures/item/hec2009008605/

5. The Challenge • Legislative documents and related data must be • prepared • managed, • distributed, and • archived. • This includes paper and electronic means for handling the official documents.

6. How a bill become a law. After the vote has been taken, the result is noted in the Journal of Action by Louis Sirkey, House Journal Clerk. If the bill receives a passing vote, it is sent to the other chamber for action. If the bill failed to pass it must be reintroduced unless it is voted to refer it back to the committee for reconsideration

7. The Challenge (cont’d) Government data should be • Public • Accessible • Described • Reusable • Complete • Timely • Managed Post-Release White House M-13-13, Open Data Policy, Managing Information as an Asset

8. Where are the documents? Data? • GOVERNMENT PRINTING OFFICE • www.gpo.gov • LIBRARY OF CONGRESS • Thomas.loc.gov • Beta.congress.gov • THE HOUSE • Clerk.house.gov • Docs.house.gov • www.house.gov • Committee websites • THE SENATE • www.senate.gov • Committee websites

9. General Document Flow

10. Introduction and Referral to Committee The Hopper http://history.house.gov/Collection/Listing/2004/2004-019-000/ Doc. 110-49, page 8 How Our Laws Are Made

11. Consideration by Committee Doc. 110-49, page 11 How Our Laws Are Made

12. Reported to House and Placed on Calendar Doc. 110-49, page 15 How Our Laws Are Made

13. Consideration on House Floor Doc. 110-49, page 20 How Our Laws Are Made

14. Senate Consideration Doc. 110-49, page 36 How Our Laws Are Made

15. Enrollment and Presidential Actions Doc. 110-49, page 36 How Our Laws Are Made

16. Slip laws and U.S. Code Doc. 110-49, page 53 How Our Laws Are Made

17. Until Jurgensen, Jr., a tally clerk designed this electric voting machine it took at least three months, using the old rubber stamp system, to compile the voting records of the 435 members of the House. Recording the yeas and nays, absent and present, paired for and paired against votes of each individual member, the machine which is similar to an adding machine, does the same job in less than two weeks. Greater accuracy is assured in counting votes with Jurgensen-designed machine. Questions and Answers New time saving voting machine 05/10/1938 http://www.loc.gov/pictures/item/hec2009015711/

18. Bulk Data Task Force Update Robert Reeves Office of the Clerk

19. Bulk Data Task Force and Transparency Updates Since our last meeting on January 30, 2013 here’s what we’ve been up to:

20. Bulk Data Task Force and Transparency Updates

21. Bulk Data Task Force and Transparency Updates

22. Bulk Data Task Force and Transparency Updates

23. Bulk Data Task Force and Transparency Updates • Other projects: • Bulk Data Bill Summaries • House Modernization Project • Data Challenge • Data Dashboard • Clerk Twitter Account • Clerk/History Arts & Archives YouTube

24. Library of Congress and GPO Plans and Developments Tammie Nelson Library of Congress Matt Landgraf Government Printing Office

25. Tammie Nelson Library of Congress

26. GPO/LOC Collaboration: Digitization of Core Legislative Materials Matt Landgraf - GPO May 22, 2013

27. Background • Joint Committee on Printing approved collaboration on digitization of: • Statutes at Large • Bound Congressional Record

28. Roles and Responsibilities • Library of Congress: • Performs digitization • Provides files to GPO • GPO: • Creates access copies • Creates metadata

29. Statutes at Large Status • All work for volumes from 1951-2002 has been completed • Currently available via FDsys • Access files and metadata have been provided to LOC (to be available on congress.gov in the future)

30. Bound Congressional Record Status • LOC Digitization (1873-1998) to be completed by the end of calendar year 2013 • FDsys development underway • Resources being identified for metadata creation • Content will be released on an iterative basis via FDsys, beginning in FY 2014

31. Bound Congressional Record: Key Issues • Size of collection • Large effort required to create descriptive metadata and access files at the article level

32. Official Tools Demonstration Panel Michael Baker House Committee on Ways and Means Stephen Dwyer Office of the Democratic Whip Kathleen Swiatek Government Printing Office

33. The Official Intranet for House Democratic Staff Presentation by Steve Dwyer, Office of the Democratic Whip

34. Originally launched in early 2009 We recently launched our 3rd major iteration Private—only House Democratic staffers have access Why did we build it? Why Democrats-only? History & Origin

35. Over 120,000 nodes and counting How do we organize content? Primarily by legislation General issue tags “Specific Topics” for big non-bill items Authoring office and staffer Organization

36. GovTrac for legislative information House LDAP for permissions and credentials Housenet’s e-Dear Colleague system DemocraticWhip.gov for House Floor schedule Data Sources Utilized

37. Docs.house.gov for Committee schedules POPVOX for organization letters and public sentiment Staffer data from a commercial vendor Significant private listservs are auto-consumed Data Sources Utilized (continued)

38. The Official Intranet for House Democratic Staff Presentation by Steve Dwyer, Office of the Democratic Whip

39. International Update GherardoCasini Global Center for ICT

40. Electronic Legislative Archiving Panel James Jacobs Government Information Librarian, Stanford Univ. Lisa LaPlant Government Printing Office Marc Levitt Byrd Center for Legislative Studies

41. Preserving Electronic Legislative Information in FDsys Legislative Data Transparency Conference May 22, 2013 Lisa LaPlant GPO

42. GPO’s Mission Keeping America Informed by producing, protecting, preserving, and distributing the official publications and information products of the Federal Government.

44. Legislative Publications • Bills and Resolutions • Committee Materials • Congressional Calendars • Congressional Directory • Congressional Record • United States Code • Journal of the House of Representatives • Procedural and Precedential Materials

45. Digital Preservation • Combination of the policies, strategies, and actions that ensure access to reformatted and born digital content regardless of the challenges of media failure and technology change.

46. Preservation Goal • Accurately render authenticated content over time.

47. Preservation Objectives • Safeguard digital content along with all relevant metadata. • Assess the condition and needs of collections of digital information. • Meaningfully render content despite continuously changing technology. • Manage processes which are auditable, replicable, and that build the basis for trust.

48. OAIS Reference Model Producer Consumer Preservation Planning Data Management Ingest Access Archival Storage System Administration

49. Package Based Approach Package 1 Rendition 1 Content Files Rendition 2 Content Files aip.xml mods.xml premis.xml

50. PREMIS • Record each significant event in the lifecycle of content in PREMIS metadata. • Record the content source, changes that have occurred since the content was created or acquired, and who has custody of the content.