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Resource Management for the Chairman, Joint Staff, and Combatant Commanders

THE JOINT STAFF COMPTROLLER. Resource Management for the Chairman, Joint Staff, and Combatant Commanders. Dennis M. Savage The Joint Staff Comptroller Pentagon, Room 2C965 Washington, D.C. 20318-0350 . AGENDA. Introduction Funding Overview Technology.

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Resource Management for the Chairman, Joint Staff, and Combatant Commanders

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  1. THE JOINT STAFF COMPTROLLER Resource Management for the Chairman, Joint Staff, and Combatant Commanders Dennis M. Savage The Joint Staff Comptroller Pentagon, Room 2C965 Washington, D.C. 20318-0350

  2. AGENDA • Introduction • Funding Overview • Technology

  3. CJCS’ Title X Responsibilities for Critical Warfighter Readiness Programs National Command Authority Combatant Commands U.S. Transportation Command U.S. European Command U.S. Space Command U.S. Northern Command National Military Strategy U.S. Joint Forces Command U.S. Strategic Command War Homeland Defense Counter-Terrorism Counter-Drugs Conflict Resolution Peacekeeping Weapons of Mass Destruction Missile Defense U.S. Central Command U.S. Special Operations Command OPLANS CONPLANSCONOPS U.S. Pacific Command U.S. Southern Command • Joint Programs: • JCS Exercises • CoCom Initiatives • JSIN • JSIM • Joint Staff • Programs: • Travel • Equipment • Studies & Analysis • Other Purchases Joint Staff Comptroller A Tough Challenge… Provide Accurate, Timely, and Reliable FM Information and Funds Control to Support the CJCS and Combatant Commanders

  4. Funding Overview • Defense Agency • 4 Appropriations • FY05 Budget • O&M $488.7M • Procurement $46.6M • RDT&E $106.4M • Milcon $7.2M

  5. FY05 BUDGET JOINT STAFF (TOA $648.9M) PDAS, $41.0M, 6% CIF, $25.0M, 4% JTAMDO, $84.6M, 13% C4IFTW, $5.0M, 1% Mgmt HQ $138.8M, 21% C2IP, $10.5M, 2% MILCON, $7.2M, 1% CBTRIF, $53.7M, 8% PRMRF, $82.0M, 12% JCS Exercise $176.9M, 26% JAMIP, $24.2M, 4%

  6. Technology • Automated Contract Management System (ACMS) • Comptroller Automated Budget System (CABS) • Programming & Budget System (PBS) • Exhibit Automation System (EAS)

  7. Automated Contract Management System (ACMS) Purpose: To create an efficient method for an Action Officer to articulate, process, and manage contract requirements (acquiring goods & services) from inception through closeout in an electronic, paperless environment with minimal training and maximum quality

  8. ACMS Key Features • CompuSearch’s PRISM® application • Speeds Process via Electronic Routing and Enhanced with Secure Approval & Digital Signatures • Streamlines Process thru Electronic Standardized SOW & Associated Documents • Provides ‘real-time’ Status throughout Pre-Award Acquisition Process with Notifications of Changes • An Explicit Knowledge Management Repository for Researchable, Electronic Files: • Contracts • SOWs • Deliverables

  9. DFAS CABS Invoice Fund Cite ACMS Receipt Commitment Obligations Obligation Disbursements Funds Contract Data Verification Requirement Docs Templates Financial Data Support Docs Management of Data Electronic Folder Data Repository JS Business Rules IGE development Action Officer Acq Pkg Tracking Reports generation (Directorate Interface for Financial Planning Cradle to Grave Admin) Purchase Cards Build Acquisition Package 1262 419 DCC-W J&As ACMS Requirement SOW Processing Perform Contract IGE Contract data exchange Oversight DD 250 Mod info Evaluation docs Period of Performance Misc. supporting docs CME

  10. Acquisition and Budget Execution

  11. The Joint Staff Acquisition Process ACMS CAAS Pre-Award Acquisition Process - - JS Directorate Internal Process JS Directorate Internal Process AO Creates AO Creates WRMC WRMC VDJX VDJX JS CAAS JS CAAS JS CAAS JS CAAS Start Start Package Package Member Member Certification Certification PM PM PE PE Reviewer Reviewer JS Security / IA JS Security / IA Joint Staff Joint Staff OCJCS Legal OCJCS Legal JS Acquisition JS Acquisition Comptroller Comptroller Counsel Counsel Manager Manager (VDJS EA) (VDJS EA) Final Review Final Review Award Acquisition Process VDJS VDJS Joint Staff Joint Staff Comptroller Comptroller DCC DCC - - W W (Funds Certification) (Funds Certification) ACMS Non-CAAS Pre-Award Process - - Award Acquisition Process JS Directorate Internal Process JS Directorate Internal Process Joint Staff Joint Staff Joint Staff Joint Staff Security / IA Security / IA WRMC WRMC AO Creates AO Creates Comptroller Comptroller DCC DCC - - W W Comptroller Comptroller Start Start Member Member Package Package (Funds Certification) (Funds Certification) Final Review Final Review

  12. Comptroller Automated Budget System (CABS) Purpose: To provide an efficient tool for financial managers to fund quality acquisition packages and manage fund execution and provide reasonable assurances of managerial control

  13. CABS Key Features • JFMIP-compliant managerial cost accounting system (CGI-AMS Momentum® 5.1.3) • Accurate and real time information • Speeds Process via Paperless Routing with Secure Approvals & Digital Signatures • Linked through interfaces to “third party” applications—reduces burden of managing across many databases

  14. CABS External Interface

  15. CABS Internal Interface Programming & Budget PBS CABS Momentum Financials Plus Budget Execution Acquisition Justification ACMS EAS Purchasing Accounts Payable General System System Security Budget Execution

  16. Programming & Budget System (PBS) Purpose: Leverage Automation through Streamlined Business Processes that Drive Requirements Definition, and Program and Budget Formulation within the larger Joint Staff Decision Support Environment

  17. PBS KEY FEATURES • CGI-AMS Momentum® product • Data exchange with CABS (bi-directional) • Integrated end-to-end Budget Formulation System • Supports Multiple Appropriated Funds (O&M, RDT&E, etc.) and WCF • Verifiable Operating Budgets that identify and track changes • Provides ability to distribute adjustments to specific accounts • Identification of Financed and Unfunded Requirement Packages • Ability to perform “What if” analysis • Real-time Information for Joint Staff Decision Makers • Budget Productivity Improvements

  18. Exhibit Automation System (EAS) • Purpose: • Link Budget Execution and Program and Budget Formulation into one dataset to produce OSD and Congressional Justification materials in a timely manner

  19. EAS Key Features • In addition to the Joint Staff, the Air Staff and Army Staff, and Army Guard and Army Reserve use EAS. For the Joint Staff, EAS provides… • 16 Exhibits; 8 more by the summer 2005 • A way to consider current Budget Execution against Programmed funding streams • An approach in framing the next year’s financial plan for Budget Execution… PBS Report Report Report Vol 1 for PBR OSD Appropriation and Vol 1 for Congressional PB Marks Analyst OP-32 Data … But is different than Military Departments in that Exhibits are rolled into the Defense-Wide Justification Books Manpower Data FSRM and Demolition Data Data Sources

  20. EAS Future Joint Staff Comptroller O&M Volume 1 Build Process: To Be Analyst PBS EAS Interface Report Generation EAS Data and Narrative Vol 1 for PBR OSD Vol 1 for PB OP-32 Spreadsheet EAS Scoreboard Manpower Data EAS Data Sources

  21. The Joint Staff Comptroller Questions?

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