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Department of Social Welfare and Development PROTECTIVE SERVICES BUREAU. Guidelines in the Implementation of Protective Services for the Grassroots Participatory Budget Process (GPBP). Rationale.

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department of social welfare and development protective services bureau

Department of Social Welfare and DevelopmentPROTECTIVE SERVICES BUREAU

Guidelines in the Implementation of Protective Services for the Grassroots Participatory Budget Process (GPBP)

rationale
Rationale
  • All projects to be identified for the GPB must contribute to the priorities of the national government such as provision of basic social services and attainment of the MDG including poverty reduction; hunger mitigation and elimination; job generation and inclusive local economic development and climate change adaptation/mitigation and disaster preparedness.
description
Description
  • Protective Services are set of programs and services designed to prevent abuse and exploitation among children, youth, women, person with disability and senior citizen or to provide treatment and rehabilitation to victims and survivors of abuse and exploitation.
description1
Description
  • Protective services are provided both in the community and residential care facilities. Community based services are preventive,rehabilitative and developmental programs and initiatives that mobilize/utilize the family and community to respond to a problem, need, issue or concern of children, youth, women, person with disabilities, older persons and families who are in need and are at-risk.
slide5
PSU
  • COMMUNITY LEARNING CENTER
  • SHELTER ASSISTANCE
  • STRENGTHENING THE PWDS
  • SP
  • SF
  • WOMEN AND CHILDREN IN ESP. DIFFICULT CIRCUMTANCES
  • CORE SHELTER
gpb approved projects
GPBAPPROVED PROJECTS
  • INFRASTRUCTURE PROJECTS

- Construction or repair of day care centers

- Construction of BahayPag-asa for CICL

- Construction of women crisis center (with designated rooms for each cases of women and girl-child abuses)

- Construction of evacuation centers

- Establishment of Regional Sheltered Workshop and Area Vocational Rehabilitation Center

capability building projects
CAPABILITY BUILDING PROJECTS
  • Continuous capacity building of day care workers and SNP workers
  • Provision of ECCD learning materials for DCCs and Supervised Neighborhood Playgroups
  • Capability-building of social workers along management of different cases
modalities implementing units
MODALITIES – IMPLEMENTING UNITS
  • LGU
  • NGO /PO/CSO
  • COMMUNITY/BARANGAY
  • DSWD
implementing procedures
IMPLEMENTING PROCEDURES
  • LOCAL GOVERNMENT UNIT

QUALIFICATION

    • SEAL OF GOOD HOUSEKEEPING
    • NO UNLIQUIDATED CASH ADVANCE
    • PUBLIC FINANCIAL MANAGEMENT (PFM) IMPROVEMENT PLAN as determined by DBM
    • TECHNICAL CAPABILITY
implementing procedures1
Implementing Procedures

a. Validation of Projects

  • The DSWD Field Offices shall validate the programs/projects proposed by the LGUs in their Local Poverty Reduction Action Plan (LPRAP)
  • LGUs which are eligible to implement GPB projects must submit the following documents as basis for fund release base on the JMC:
  • Project Proposal
  • Work and Financial Plan
  • Terms of Reference
  • Detailed estimates
  • Deed of donation or certificate of land availability for infrastructure projects
implementing procedures lgu
Implementing Procedures - LGU

b. MOA Signing

  • A Memorandum of Agreement (MOA), shall be executed by the FO with the LGUs to define the roles and responsibilities of each party and the procedures in the implementation of the program.
dswd lgu moa
DSWD-LGU MOA
  • Assignment of focal person/staff to implement the projects
  • Regularly monitor the project/conduct regular meeting LPRAT
  • Submit liquidation reports to include pictures/cert. of project completion
dswd lgu moa1
DSWD-LGU MOA
  • Submission of work program /schedules for implementation
  • Submit regular reports/updates in the implementation
  • Opening of a separate trust fund account for the GPBproject
  • Provision of local counterpart, if possible
ngo po cso as implementing unit
NGO/PO/CSO AS IMPLEMENTING UNIT
  • The region should select the NGO following the guidelines on the transfer of funds to NGOs.
  • Submission of documents
    • Project proposal –( basing on the previously submitted PP by LGU)
    • Partnership agreement with LGU-
      • Land availability
      • Detailed estimates
      • Work program
      • Terms of reference
dswd ngo po cso moa
DSWD- NGO/PO/CSO MOA
  • MOA SIGNING (TRIPARTITE)
    • DSWD FIELD OFFICE
    • NGO/PO/CSO
    • LGU
  • Content
    • Identification of focal person/staff who will implement the project in coordination with the LGU-MSWDO
    • Conduct of social preparation
dswd ngo po cso moa1
DSWD-NGO/PO/CSO MOA
  • Submission of work program /schedules for implementation
  • Submit regular reports/updates in the implementation
  • Opening of a separate trust fund account for the BUB project
activities
ACTIVITIES
  • REGIONAL ORIENTATION
    • NGO STAFF
    • LPRAT
    • Regional Orientation by the DSWD will be participated by RPRA T
  • IMPLEMENTATION
  • MONITORING BY LGU/DSWD
  • EVALUATION
role of lgus ngo po cso
ROLE OF LGUs/NGO/PO/CSO.
  • NGO/PO/CSO
    • Social preparation with the MSWDO
    • Engage the beneficiaries
    • Submit regular reports
    • Allow TA from LPRAT
    • Member of MAT /MAT PLAN ALIGNED WITH LPRAP
  • LGU
    • ORGANIZATION/UTILIZATION OF MAT
fund transfer
FUND TRANSFER
  • FUND SHALL BE TRANSFERRED FROM CO TO FO
  • FO TO NGO/PO/CSO
  • OPENING OF A SEPARATE ACCOUNT FOR THE PROJECT
  • TRANSFER OF FUNDS BY TRANCHES
    • 70%
    • 30%
community barangay as implementing agency
COMMUNITY/BARANGAY AS IMPLEMENTING AGENCY
  • Communities with no prior experience in implementing projects through a CDD approach may still be eligible to implement BUB projects provided that technical assistance is provided by DSWD and the city/municipal LGU
  • Follow CDD guidelines
fund management
FUND MANAGEMENT

c. Fund Transfer

  • The DSWD-C.O. shall transfer the funds in accordance to the cash program, to DSWD Field Offices in accordance with the COA Circular Number 94-013 dated December 13, 1994. es.
institutional arrangement
Institutional Arrangement

1. The Protective Services Bureau shall:

  • Download the funds to the Field Offices
  • Provide technical assistance to the Field Offices in the implementation of the service
  • Monitor the implementation of the BUB projects
institutional arrangement1
Institutional Arrangement

1. The Protective Services Bureau shall:

  • Ensure that the status report in the implementation of GPBprojects i.e. budget utilization, physical targets and accomplishments are integrated in the existing monitoring and evaluation system of the agency.
  • Provide regular report to the PRPB
institutional arrangement2
Institutional Arrangement

2. The DSWD Field Office shall:

  • Enter into a Memorandum of Agreement with the concerned LGUs or NGOs /POs,CSOs/Barangay
  • Download the funds to the concerned LGUs or NGOs. CSOs/Barangay
  • Provide technical assistance to the LGUs orNGOs/POs CSOs/Barangay in the implementation of the BUB projects
institutional arrangement3
Institutional Arrangement

2. The DSWD Field Office shall:

  • Be accountable to ensure that the LGUs or NGOs, CSOs/Barangay implementing the BUB projects shall submit regular accomplishment reports, subject to existing budgeting, accounting and auditing rules and regulations
  • Submit to the DSWD-CO audited liquidation report and properly documented accomplishment report
institutional arrangement4
Institutional Arrangement

3. The Local Government Units shall:

  • Oversee and supervise the implementation of the GPB projects
  • Submit properly documented accomplishment and audited financial report to the DSWD-FOs
reporting system
Reporting System
  • Reporting template developed by the GPBTechnical Working Group shall be used.
  • The GPB focal person shall prepare the report and submit to the DSWD Field Office on a quarterly basis.
  • The DSWD Field Office shall prepare and submit quarterly report on the program implementation to the PSB for consolidation.
monitoring and evaluation
Monitoring and Evaluation
  • Post evaluation shall be conducted to determine the outcome of the program based on the set objectives.
dswd as implementing agency
DSWD AS IMPLEMENTING AGENCY
  • VALIDATION OF LGU PROJECTS
  • MOA with LGU spelling out LGUs role
    • SUBMISSION OF DOCUMENTS by the LGU
    • FORMULATION OF WORK PROGRAM/WORK SCHEDULES WITH LGUs
slide30
DSWD
  • INFRASTRUCTURE PROJECTS
    • Conduct bidding for infrastructure projects
  • Payment of the submitted project proposal to the contractor
  • Monitor building construction in coordination with the LGU
  • CAPABILITY BUILDING PROJECTS
    • Identification of participants in coordination with the LGUs
    • Conduct of capability building projects