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Finance Overview Demonstrations. September 5, 2012. Introduction. Introduction of Business Owners Introduction of Team Members Introduction of Terms for Today ECC SRM LIV RICEFW. MAGIC Finance. Expectation Setting. Demonstrations will be based on: Out of the box functionality

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Finance Overview Demonstrations


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    Presentation Transcript
    1. Finance Overview Demonstrations September 5, 2012

    2. Introduction • Introduction of Business Owners • Introduction of Team Members • Introduction of Terms for Today • ECC • SRM • LIV • RICEFW

    3. MAGIC Finance

    4. Expectation Setting • Demonstrations will be based on: • Out of the box functionality • Completed configurations and unit testing • Demonstrations will not be based on: • Enhancements needed for State of MS functionality • End to end integration between all modules, i.e. SRM to ECC for contracts

    5. Purpose of Demo • Demonstrate the Accounts Receivable Process • Creation of the Customer Master Data • Creation of Customer Invoice • Explain the Customer Balance View • Explain the Dunning Process • Receive and Post Customer Payments

    6. Transaction Codes (T-codes) Covered in Demo • FD01 - Create Customer • FB70 - Create Customer Invoice • FD10N - Show Balance • F150 - Run Dunning • F28 - Receive Payment

    7. Creating a Customer (FD01) • To create a customer you must have all required fields filled out in order for the customer master record to save. Currently required fields are: • Account Group • Name of Customer • Address information • Search terms for the customer • Reconciliation G/L Account • Dunning Procedure • When this information and any additional optional fields are finished and saved, the new Customer Master Record number will appear in a message at the bottom of the screen.

    8. Most of the customer numbers are automatically assigned. Only ZSAG and ZSEE require manual numerical entries

    9. Creating Customer Invoices (FB70) • In order to enter a customer invoice, a user must have all the necessary required fields. The required fields are the: • Customer number (Master record number) • Invoice and posting dates • Amount of the invoice • The related 4XXXXXXX- Revenues G/L Account • Cost Center • Fund (derived) • Functional Area (derived)

    10. Posting Key 01- Invoice 50- Credit Entry

    11. View of posted invoice

    12. Related Documents

    13. Additional Invoice and documents automatically created

    14. Display Balances FD10N Enter the customer who you would like to see balances for and in which fiscal year you would like balances displayed.

    15. Current Balances display for Harry Potter

    16. Drilling down into the total $300 amount, we see the documents and their respective invoice amounts. The red dot indicates these items are open.

    17. Dunning F150 (Individual Notice)

    18. Harry Potter is late by 153 days for invoice 1800000062 and is not dunned on invoice 1800000063

    19. Dunning Video

    20. Dunning Customer Enhancement

    21. Inside Ron’s Customer Master Record

    22. Invoice documents for Ron

    23. Payments F-28Required fields:-Document date-Bank account data-Customer account-Amount to be cleared

    24. The amount paid is equal to the balance for this customer

    25. Clearing Document

    26. Grants Management Document

    27. Now review the balance for Harry Potter after payments

    28. Cleared

    29. Questions & Answers Accounts Receivable Resources Tessa Turner, SAP Consultant Tessa.Turner@sap.com Robbie Coleman, Accounts Receivable Team Lead Robbie.Coleman@dfa.ms.gov

    30. Purpose of Demo • Demonstrate the Performance Based Budgeting Functionality • Creation of the Functional Area • Creation of the Statistical Key Figures • Creation of the Plan Data • Creation of the Actual Data • Report results

    31. Performance Budgeting • Performance Measures = Statistical Key Figures • Statistical Key Figures - represent activities or statistics in a cost center, project, or internal order. • They measure each of: • Numbers/Counts • Units of time • Quantities • Pounds • Square feet • Percentages • ETC…..

    32. 1 2 3 Statistical Key Figure Lifecycle Create Master Data • Can be tracked against many financial dimensions • Key figures will be agency maintained • Full lifecycle tracking of plan to actual • Zero cost or financial impact • Delivered reports by key financial dimensions Enter Planned Data Post Actuals

    33. 1 2 3 Statistical Key Figure Lifecycle Create Master Data • Master data will be entered and maintained at both • A centralized level • And at a de-centralized level • Critical Funds Management (FM) data must be properly and accurately maintained • Agencies will manage their own stat key figures Enter Planned Data Post Actuals

    34. Master Data • Functional Area – 16 characters in length • Agency Appropriation Unit • Agency Program • Agency Program Activity • Functional Area Group • Used to track state-wide programs • Statistical Key Figures • Statistical Key Figure Groups

    35. Performance Budgeting M100 Report Agency Fund Program Performance Measure Target Units Actual Units % of Target PERF CODE: KIDS 600.000.00 0.00 PERF CODE: COMM 75.00 0.00 0.00 Agency > Business Area Fund > Fund Program > Component of Functional Area PERF CODE > Statistics Key Figure or Activity Type

    36. Functional Area Structure

    37. Functional Area Structure

    38. DES – Statistical Key Figure for ‘Total Average Job Seekers’

    39. DFA- Statistical Key Figure for Ongoing Construction Projects

    40. Statistical Key Figure Group for Planning and Reporting

    41. 1 2 3 Statistical Key Figure Lifecycle Create Master Data • Flexible options for planning • Equates to current ‘target’ • Annual and period by period estimates • Data can be tracked on cost centers, internal orders, and projects • Reports of plan to actual with variances Enter Planned Data Post Actuals

    42. Planning for DFA Statistical Key Figures – KP46

    43. DFA Planning