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ORIS Update March 2009. ORIS overview Collaborations & Services Outcomes since FY07 Funding Grant Runner Budget Module Research Roadmap Long Term Vision. ORIS Overview. Focus on Research Administration Systems & Support SAGE Suite for Sponsored Programs

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Oris update march 2009
ORIS UpdateMarch 2009

  • ORIS overview

  • Collaborations & Services

  • Outcomes since FY07 Funding

  • Grant Runner

  • Budget Module

  • Research Roadmap

  • Long Term Vision

ORIS Overview

Focus on Research Administration Systems & Support

  • SAGE Suite for Sponsored Programs

  • DORA – Human Subjects IRB Database

  • Web Information Services

    • Researcher’s Guide and Online Help Resources

    • Limited Submission Opportunities

    • All public OR websites

  • Learning Program for SAGE Suite

  • HelpDesk and On-Call Support Program

  • Desktop & Network Support for OR operational units

    • Recent outcomes: Rapid Response Team to upgrade OSP computers in support of speeding up submission to Grants.gov

Oris outcomes since fy07 funding
ORIS Outcomes since FY07 funding

SAGE Suite

  • Electronic Upload and routing of application materials eliminates wasted time spent walking paper materials across campus, saving time and money across campus

  • Copy feature reduces eGC1 data entry by 50%

  • Electronic Advance Budget Request (ABR) form streamlined process and reduces data entry by 40%

  • New GCA system supports pre and post-award process integration

  • SPÆRC build-out improves efficiency in OSP

  • Systems integration with Grants.gov reduces data entry by 40%

  • Automated award process across OSP and GCA reduces award processing time

  • Budget module will improve accuracy and consistency of budgets

    Support for Human Subjects

  • DORA database improves tracking and reporting for Human Subjects

  • Document management site supports accreditation process

    Learning and Support Services

  • Full-time ORIS help desk, with average turn around of 30 minutes

  • ORIS Learning Program delivers 6 ongoing programs and partners with POD

Grant runner systems integration with grants gov
Grant RunnerSystems integration with Grants.gov

Phase 1: NIH with modular budgets


  • Up front data validation will reduce the number of applications returned for error correction

  • Early submissions indicate that Grant Runner forms reduce form completion time by 50%

  • Real-time Grants.gov and NIH status in SAGE

    • Makes it easier to monitor submission and respond to issues

    • Eliminates unnecessary phone calls and saves time

      Status: 10 applications submitted, currently in Beta, Go/No-Go in April

      What’s Next

  • Further development dependent on SAGE budget module

  • Use Grants.gov submission statistics to drive prioritization of supporting new opportunities

Budget module detailed budget building in sage
Budget ModuleDetailed budget building in SAGE

Phase 1: Build a budget according to UW accounting codes; optional use


  • Save people time and improve accuracy

    • Automated access to salary information

    • Auto calculation of benefit costs based on salary type

    • Import into eGC1 reduces data entry

  • Improve F&A calculation

    Status: Working toward early May deployment

    What’s Next?

  • Output to Grant Runner – 424 R&R budget form

  • Integration among pre-award modules

  • Integration with upcoming eAward module

Research administration roadmap collaboration toward an integrated research portal
Research Administration RoadmapCollaboration toward an integrated research portal

New Projects Being Launched:

  • Research Administration Data Consolidation (RADC) – improved access to centrally held research administration data through the Enterprise Data Warehouse (EDW)

    • Partnership with OIM

    • Will rely on collaboration among College/School ‘data analysts’

  • Office of Technology Transfer Information Services (OTTIS) – improved systems support for UW TechTransfer services

    • Partnership with UWTT

      Identified as next highest priority areas:

  • Researcher centric one-stop-shop for research administration

  • Improved system support for EH&S oversight

Long term vision integrated one stop shop that provides personalized services

Manage Research from ‘idea to innovation’

Integrated Information and guidelines

Integrated processeswith parallel processing

Personalized to individual’s needs

Proactive ‘concierge’service

Automated notificationsof required tasks

Integrated data

Long-term vision: integrated one-stop-shop that provides personalized services

  • Reduce confusion

  • Save time looking for information

  • Reduce administrative burden

  • Increase time available for research and mentoring students

  • Improve understanding of and ability to meet compliance requirements

  • Make it easier to pursue new opportunities