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Accessibility issues - The use of Styles in Word

Accessibility issues - The use of Styles in Word. Although it has been possible to apply Styles to Word documents since ‘Word 2000’ many people still choose to use body text re-formatted as Bold with an increased point size to signify headings.

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Accessibility issues - The use of Styles in Word

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  1. Accessibility issues - The use of Styles in Word Although it has been possible to apply Styles to Word documents since ‘Word 2000’ many people still choose to use body text re-formatted as Bold with an increased point size to signify headings. Such a document may look well organised and structured but to a machine it is merely one long string of characters and words, with full stops to denote the end of sentences. • If Styles have been used: • Screen readers will be able to discern a document’s structure and allow navigation to distinct sections separated by headings • It will be possible to create an automatic and dynamic Table of Contents, which will be transferable to any associated PDF document.

  2. Accessibility issues - The use of Styles in Word Summary has been assigned the style of Heading 2 (see ribbon highlighting) .

  3. Accessibility issues - The use of styles in Word Navigating through a Word document in a linear fashion with a screen reader Altho this demo file sounds fast, a skilled JAWS user would probably increase this even further to skim read a document Note: Without styles there are no in-built landmarks for navigating back to areas of particular interest. It can be likened to listening to a single audio track taking up the whole side of old C-90 cassette without any indexing system.

  4. Accessibility issues - The use of styles in Word The use of the Insert-F6 command with JAWS . Demonstration of the Insert F6 command in JAWS. You can browse headings by Tab order (as per the demo), Heading Level or alphabetically

  5. Accessibility issues - The use of styles in Word Another benefit of using Styles is the potential for creating an automatic dynamic Table of Contents using Styles information in Word. .

  6. Accessibility issues – The use of styles in Word Links : IT Services video - Working with Long Documents: Using Heading Styles http://www.youtube.com/watch?v=xEFoY1TYxb0 IT Services Fact Sheet: Introduction to Heading Styles http://www.abdn.ac.uk/it/documents/factsheets/word-10-heading-styles.pdf eLearning Team accessibility guide: http://abdn.ac.uk/eLearning/accessibility/ WebAim’s Introduction to Web Accessibility: Word (all versions to 2010): http://webaim.org/techniques/word/#provide2007 Creating accessible PowerPoint files: http://webaim.org/techniques/powerpoint/ JISC TechDis – Accessibility Essentials: Microsoft Office http://accessibilityessentials.jisctechdis.ac.uk/#section2

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