Project Cycle Management for International Development Cooperation Presentation of “Project Cycle Management” Co

1. Università degli Studi di Macerata 7 October 2011 Project Cycle Management for International Development Cooperation Presentationof “Project Cycle Management” Course Teacher Pietro Celotti

2. Section 1 Mypresentation

3. Your teacher • With an education in the humanities, I have designed and coordinated in the last ten years several European projects in the fields of culture, rural tourism, career guidance, lifelong education and internationalisation of SMEs • Experience in Greece, Cyprus, Malta, Spain, France, UK, Belgium, Germany, Austria, Finland, Poland, Czech Republic, Slovak Republic, Hungary, Romania, Bulgaria, India, Malaysia, Tunisia

4. Your teacher today • In 2010 and 2011 I wasteacherof Project Cycle Management in the Master in Relations withEasternCountriesof the Universityof Macerata • Since 2010 I am partner of t33, a consultingfirmsupporting public bodies in managing and evaluating EU programmes and projects • Today I am more a project evaluatorthan a proposalwriter and a project manager

5. Your teacher’s experience • I havebeenworkingfor: • Localauthorities • Regional/localagenciesofdevelopment; • SMEs • Sicilyregion • ItalianMinistryofForeignAffairs

6. Section 2 “Project Cycle Management for International Development Cooperation” coursepresentation

7. Project Cycle Management • Thiscourseisstronglyrelatedwith the job dimension • Wehavetogetfamiliarwithtwodifferent job positions: • Proposalwriting • Project management

8. Proposal writing • Identifying the project idea • Analysing the funding programme • Creating the network of partners • Elaborating the proposal (with plan of action and budget) • Checking the formal completeness of the proposal • “Managing” the proposal writing team and ensuring that the proposal is submitted!

9. Project Management • Programming the whole project at operational, administrative and financial level • Creating and empowering the team • Coordinating the network of partners • Developing the activities at local level • Running the ordinary administration of the project

10. Project Management • Monitoring the project progress • Finalising and sending the technical reports • Finalising and sending the financial reports • Keeping transparent and collaborative relations with the managing authority

11. What about you? • Do youhaveanyexperience in thisfield? • Are you more a proposalwriterof a project manager? • What are in your opinion the competencies, which are necessaryto cover thesepositions? • What are the organisationswheresuchpositionsexist?

12. Our lessons • Presentation of the "Project Management" course: summary of the issues, bibliography, case history • Project approach, Project Cycle Management with emphasis on Identification and Formulation phases • The logical framework approach: stakeholder analysis and problem analysis

13. Our lessons • The logical framework approach: Logframe matrix • Planning and scheduling project's activities: design of the Gantt Chart, re-scheduling of the activities. Principles of technical monitoring of the project • Defining project's costs: identification of budget burdens, highlighting of budget items, analysis of staff costs and indirect costs. Principles of financial monitoring of the project

14. Our lessons • Project management: the horizontal competencies approach (Results orientation, Methodical, Organising) • Project management: the horizontal competencies approach (Decision Making, Problem Solving, Networking, Communication)

15. Our lessons • Evaluation of the project: quantitative approach • Evaluation of the project: qualitative approach • Total: 40 hours

16. Our methodology • Lectures • Case histories • Exercises

17. Strengths • Relatedto the actual job dimension • Operational, concrete • International • Orientedtowardssocially, environmentally, economicallysustainabledevelopment • Based on realprojects

18. Weaknesses • Limitedscientific background • Linkedto the teacher’s professionalexperience • More experimented in coursesforprofessionalsthan in coursesforacademicstudents • Based on teamwork - not easy tobepracticed in case of a verysmallclass!

19. Opportunities • Goodbasisfor a training period • Coursetobementioned in a job interview • “Proposalwriter” and “Project manager” positionsexist in allorganisationsworking on a project basis • More and more organisations are startingto work on a project basis

20. Threats • Case historieswillbeoldwhenyouwillapproach the job dimension • Project management toolswillbe more advancedwhenyouwillapproach the job dimension

21. A basic PM bibliography • Project Cycle Management Guidelines, European Commission, March 2004 http://ec.europa.eu/europeaid/infopoint/publications/index_en.htm • Communication and visibility manual, European Commission, July 2009 http://ec.europa.eu/europeaid/work/visibility/index_en.htm • Guide for Regional Development Agencies, Sviluppo Marche (SVIM), 2009

22. Remember the Welcome lesson ofWednesday p.celotti@t33.it