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AYSO National Coaching Program Coach Administrator Training. Workshop Objectives. Understand our association with the USSF and the 4 key elements to the program as well as our curriculum accreditation with NCACE. Understand the history and importance of the AYSO National coaching program.

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AYSO National Coaching Program

Coach Administrator


workshop objectives
Workshop Objectives
  • Understand our association with the USSF and the 4 key elements to the program as well as our curriculum accreditation with NCACE.
  • Understand the history and importance of the AYSO National coaching program.
  • Understand duties and responsibilities of being a coach administrator.
  • Understand the chain of communication.
  • How to plan and what to include in a coaching budget.
  • How to organize and implement coaching courses.
  • Know how to create and use a regional, area and section coaching calendar.
  • Understand how to recruit, train, coordinate and retain coaches within the region.
we are ayso

AYSO Vision Statement:

“ To provide world-class youth soccer

programs that enrich children’s lives”.

AYSO Mission Statement:

“ To develop and deliver quality youth soccer programs which promote a fun, family environment based on the AYSO Philosophies of:

Everyone Plays, Balanced Teams, Open Registration, Positive Coaching, Good Sportsmanship and Player Development


Development Over Winning

  • Quality Training
  • Age Appropriate
  • Have Fun / Inspire Players

AYSO’s National Coaching Program is a fully accredited coaching education program!

What is the name of the accrediting organization?

ayso national coaching program
AYSO National Coaching Program

The AYSO National Coaching Program has been established based on research and development conducted by:

  • The Appointed National Coaching Advisory Commission
  • The AYSO National Coaching Staff
  • The Player Development & Coaching Department and
  • Professional and Volunteer Task Forces

All of whom took into consideration the current and future needs of the organization, its coaches and players.

ayso coach administrators
AYSO Coach Administrators

Of all the volunteer positions in AYSO, coaches have the most direct contactwith and the most influence on the players, which is why the job of ensuring that our coaches are properly trained and certified is so important…

ayso coach administrator job description
AYSO Coach Administrator Job Description

Highlights of the position:

  • Provide leadership and be an active role model exemplifying the AYSO culture and philosophies.
  • See that coach courses are available for all new and existing coaches.
    • Provide in-season training opportunities and special events for coaches.
    • Develop a coach calendar/budget and recruiting and retaining coaches.

All Coaching Job Descriptions can be found online at Coach Administrator job position descriptions are in the AYSO Coach Administrator Manual.

Question? How many of you have the Coach Administrator Manual?

Need a manual? Contact the Supply Center at 1-888-297-6786 or download a copy from

you are not alone valued resources
You are not alone! Valued Resources
  • Area and Section Coach Administrators
  • Region Coach Trainer
      • Responsible for providing coach training in accordance with the AYSO National Coaching Program at the regional level and obtaining necessary training materials
  • Assistant Regional Coach Administrator
      • Responsible for assisting RCA in delivering AYSO National Coaching Program.
ayso chain of communication
AYSO Chain of Communication

Chain of Command – do we have one?

All businesses need to have a chain of command but the important thing to have is:

A Chain of Communication!...

ayso chain of communication1
AYSO Chain of Communication

Role of the:

  • Region - To train
  • Area - To support training
  • Section - To communicate
  • National - To develop and update

U-5 Jamboree Master Coach Program

  • In 2011 the NBOD changed the requirements for the U-5 program
  • Program prefers Advanced Coach and Advanced Coach Instructor as Master Coach
  • Master Coach can be an Intermediate Coach
  • Must follow the National U-5 Jamboree Program
  • Program is not only about introducing the game of soccer and AYSO to the kids, but also to the families – recruiting future volunteers
new manual rollout
New Manual Rollout
  • Now! - The new U6 to U12 manuals are available to order online through the AYSO Supply Center.
  • Now! - Lesson Plans, Presentations & Exams are available on under Instructors.
  • January 2014 – Jamboree
  • January 2015 – Intermediate and Advanced Coaching Manuals
  • Coming Soon - Update Online Courses

Please note that the new manuals are not available as a PDF.

You must order a hard copy from the Supply Center.

webinar for new coaching curriculum
Webinar for New Coaching Curriculum

Key Topics:

  • Important changes in the curriculum, how it is written and how the manuals and online content should be used.
  • How to download the new U6 - U12 coaching courses from
  • Key changes in the coaching course and how to use the embedded videos and animation.
  • How to use the lesson plans for both classroom and field sessions.

The video link is located on the Coach Lesson Plan page for

Coach Instructors at

plan ahead
Plan Ahead!

Mandated Coach Training

  • Intermediate Coaches must be trained by Aug. 2014
    • Make sure coaches successfully complete U-12 pre-requisite
    • You need Advanced Coach Instructors to instruct course. Coordinate efforts with your Area.
  • Advanced Coaches must be trained by Aug. 2015
    • Make sure coaches successfully complete Intermediate Coach pre-requisite
    • You need Advanced Coach Instructors to instruct course. Coordinate efforts with your Section.

Concussion Training

AYSO has partnered with the CDC to use the

“Heads Up” Concussion training tools

  • CDC Heads Up Concussion training is strongly recommended for all coaches.
  • Training can be completed online at
  • Many states have passed legislation requiring the use of these tools. Check out the Region Toolkit on for information on the Heads Up program, the national policy and a summary of the state laws.

AYSO Coach Training

Equivalency Policy

  • Changes to the cross-certification policy were approved by the National Board of Directors.
  • The new policy went into effect April 1, 2013.
  • Only US Soccer “E” Licenses issued after January 1, 2012 will be accepted for AYSO Intermediate Certification.
  • Only US Soccer “D” licenses issued after January 1, 2013 will be accepted for AYSO Advanced Certification.

The policy is located online at

coaching budget
Coaching Budget
  • In order to achieve the goals and objectives of your coaching program you need money. Develop a realistic coaching budget.
  • To construct and manage a coaching budget you need to play a key role in the development of the total Region budget.
  • Coach training and the retention of coaches will be a big part of that budget. Sample list follows.
coaching budget1
Coaching Budget

Program costs to consider when creating a budget:

  • Communication
    • Phone
    • Newsletters
    • Mailing costs
  • Staff
    • Special training
    • Section Meetings (coach trainers, division coordinators)
    • Recognition Activities (pizza parties, award nights, picnics, etc.)
  • Training
    • Coaching clinics / forums
    • Instructor courses
    • AYSO Manuals
    • Books or tapes for lending
  • Equipment and materials
    • Balls, nets, cones etc
    • Coaches shirts…
coaching courses
Coaching Courses

Are you ready to hold a course?

Plan for every detail, plan for every contingency!

“If you fail to plan, then plan to fail”


  • Establish a need
  • Course organization
  • Course implementation
  • Registering a coach course
  • Attendees receive credit
coaching courses1
Coaching Courses

Establish a Need

  • Do you need more coaches?
  • What age groups?
  • When do you need them? Don’t forget the required coach training now in effect.
  • Determine suitable dates and accommodate participants’ schedules.
  • If you need assistance finding instructors, reach out to your ACA, SCA or call the National Office
online coaching courses
Online Coaching Courses
  • We offer online training courses for the U-6, U-8 and U-10 age divisions.
  • U-6 and U-8 courses are ‘stand-alone’ courses, meaning the field sessions are included in the presentation.
  • The online U-10 course MUST be followed up with a field session within the Region.
course organization
Course Organization

Delegation of Responsibilities:

Do you do this all by yourself?

Get help!

  • Publicity director
  • Registrar
  • Equipment manager
  • Facilities coordinator
  • Locate additional qualified, certified instructors

on an “as needed” basis – in case the number

of participants increases.

course organization1
Course Organization

Participants will need (or bring):

  • Lunch (brown bag, etc., or may be provided by Region)
  • Paper and pencil
  • Suitable clothing for field session (coaches do not play)
  • Soccer ball, proper footwear
  • Water, sunscreen, towel, chair etc.
course organization2
Course Organization


  • Field aids – nets, cones, pinnies or bibs, grids, extra balls
  • Classroom equipment (projector, screen, etc)
  • Course manuals
  • Region handouts
  • First aid kit and/or a medical person, if possible
  • Extras –liquid refreshments, snacks, t-shirts, etc.
course organization3
Course Organization


Typical expenses include:

  • Facilities
  • Staff (mileage, etc)
  • Manuals, certificates, pins, etc.
  • Accommodations for visiting instructors (if traveling, hotel or meals may be necessary)
  • Advertising
  • Equipment for the field & classroom
course organization4
Course Organization


  • Publicize courses well in advance
  • Emphasize the clinic’s goals or objectives
  • Personal items to bring
  • Where, when and what time
  • Contact number for questions
  • Pre-requisites required
  • Registration – in eAYSO (a must), by mail, email, etc
course organization5
Course Organization

Site Acquisition:

  • Determine suitability for course/clinic
  • Acquire necessary permits
  • Consider inclement weather (field location adjacent to an available gym is always useful)
  • Orientation (seating capacity)
  • Location of refreshment facilities, bathrooms, etc.
course implementation
Course Implementation
  • Ideal ratio is one staff member for every eight to ten participants.
  • Players to demonstrate and to assist.
  • Qualified coach instructors certified at the appropriate level.
  • Assistance from neighboring Regions, Area or Section.
finishing a coach course
Finishing a Coach Course

Enter roster of graduates

  • eAYSO – preferred method
  • Alternatively, submit roster to the AYSO National Office.
As the Coach Administrator, it is your

responsibility to make sure your instructors

know and understand the proper procedures

for registering courses and making sure that

the attendees receive credit.

requesting a course
Requesting a Course

Under Region, Instructor, Select Course Request

requesting a course1
Requesting a Course

Enter Section, Course Name, Start Date, State, and City.

Enter Lead Instructor - must have correct Coach/Instructor certifications

Enter Course Contact

Enter Course Verifier: Section (SCA) for Advanced, Area (ACA) for Intermediate, Region for all others.

updating a roster
Updating a Roster

Enter Roster Number & Search

Select the Roster &

Manage Roster

updating a roster1
Updating a Roster

Add Roster Attendees

updating a roster2
Updating a Roster

Search for Attendee

Select Attendee and Add attendee to program roster

updating a roster3
Updating a Roster

Once all attendees have been added, select Back

updating a roster4
Updating a Roster

Check Completedto give attendees credit and select Return Roster

go to www ayso org for instructor materials including presentations lesson plans and exams
Go to for Instructor materials including presentations, lesson plans and exams:
coaching planning calendar
Coaching Planning Calendar

Coaching calendars are vital to achieving success

in a Region. It provides a timeline of events to

achieve coaching goals and objectives.

coaching planning calendar1
Coaching Planning Calendar

Important to provide the coaching calendar to your Regional Commissioner and that it ties into the overall regional calendar.

Coaching calendar should show:

  • Coaches meetings / forums
  • Training clinics dates
  • Uniform distribution
  • Team parent meetings
  • First day of practice
  • First Game
  • Photo Day
coaching planning calendar2
Coaching Planning Calendar
  • Include any dates that are significant to your region – registration dates, picnics, etc.
  • Helps to ensure there is no miscommunication
  • Reminder of tasks that need to be completed and by whom
coaching recruitment
Coaching Recruitment

This is an important part of the Regional Coach Administrator position!

  • Determine how many current coaches will be returning for the next season – division coordinators
  • Promoting existing assistant coaches
  • How many coaches needed for age divisions
  • Pre-registration publicity – need for coaches
  • Coaching table at registration
coach recruitment
Coach Recruitment
  • Work with Registrar to identify coaching requirements (based on # of teams) and to help recruit volunteer coaches at Registration.
  • Work with the CVPA to register coaches and communicate our volunteer screening requirements.
  • Promote the rewards of positive coaching on children’s lives.
  • Promote no experience necessary, AYSO will provide training.
coach retention
Coach Retention

Those Regions with their act together, will have an

easier time retaining coaches from year to year.

Invest the time to recruit and retain – what makes coaches stay?

Constant Care!

Offer sufficient training for your coaches.

coach retention1
Coach Retention

Retaining coaches from year to year is easier if you’ve done a good job of training and have ongoing communication with your coaches.

The more coaches you retain from year to year the less time you’ll spend in recruiting!

coach retention2
Coach Retention
  • Treat your coaches like they are ambassadors for our coaching program (because they are).
  • Line up the coaches early – keep in touch with them during the off-season
  • Make sure they are involved with Team Balancing
  • Buy shirts for all your coaches so that they are easily identified.
coach retention3
Coach Retention

Recognize their efforts!

  • Parties, special events, and other award ceremonies
  • Coaches need to feel welcomed and appreciated.
annual coaches meeting
Annual Coaches Meeting
  • Consider an Annual Safe Haven Refresher at your Annual Coaches Meeting
  • Invite your Region Child Volunteer Protection Advocate (CVPA) to attend (w/RRA, Division Coordinators, etc) and have them conduct an brief annual Safe Haven refresher of the key protection guidelines for all coaches.
what are all ayso volunteers required to do
What are all AYSO volunteers required to do?
  • Complete a volunteer application form every year
  • Be authorized to perform their jobs by their Region, Area, Section or other AYSO authority
  • Act within their Job Descriptions and the AYSO policies, procedures and guidelines
  • Andyou must have completed Safe Haven and be properly trained in your position.
kids zone
Kids Zone

The AYSO Program designed to encourage appropriate sideline behavior.

How many of you actively promote Kids Zone in your Regions?

kids zone1
Kids Zone
  • Kids are # 1
  • Fun, not winning, is everything
  • Fans only cheer, and only

coaches coach

  • No yelling in anger
  • Respect the volunteer referees
  • No swearing
  • No tobacco, alcohol or drugs
  • Leave no trash behind
  • Set a proper example of sportsmanship
miscellaneous facts about eayso
Miscellaneous Facts about eAYSO
  • Coaches can sign up for coach courses after creating an account.
  • During the eAYSO volunteer process, coaches can indicate which child they wish to be assigned to as the head coach or assistant coach.
  • They can also indicate if they wish to be a team parent or referee.
  • Division Coordinators can be assigned “rights” by the Regional Commissioner to access information for the coaches and players within their designated division.
  • Regions can allow coaches to enter player ratings online.
  • The RCA or the Division Coordinators can export and review them, hopefully making regional team balancing quicker and easier.
  • All Coach Administrators should take an eAYSO webinar!
coaching webinars
Coaching Webinars
  • In addition to the Coach Administrator Webinar currently available, other coaching webinars are being developed to aid coaches in their personal development.
  • For example:
    • The Coaching Cycle
    • How to Run a Successful Training Session

Look for these in 2014 – publicized in Hey Coach!


In part, we covered:

  • The history and importance of the AYSO coaching program, our accreditation and our association with USSF.
  • Duties and responsibilities of being a Coach Administrator.
  • The coaching communication chain – you have support.
  • How to plan and implement a coaching budget.
  • How to use a Region, Area and Section planning calendar.
  • How to recruit & retain coaches.

This is only a start, get involved, get help and



National Office Support

For additional support, contact the Player Development Department at the National Office.

(800) 872-2976


everyone plays
Everyone Plays!

“Customer service is not a department, it’s an attitude”

- Unknown

great coaching great customer service
Great Coaching = Great Customer Service
  • Player Development Matters!
  • Why We Play the Game the Way We Do
  • Nurturing New Coaches
great soccer starts with great communication
Great Soccer Starts with Great Communication
  • You’re the Source!
  • Setting the Tone
  • Communicate, Communicate, Communicate!
  • Use Your Tools
    • Shutterfly Team Site
    • Team Parent
    • Division Coordinator, Coach Administrator, Board
    • Region Website