On-Line Evaluation of Graduate Applications

1. On-Line Evaluation of Graduate Applications

2. Project Background 2006 Mandate from the Provost: “Develop Ideal Undergraduate Admissions Evaluation Process” • Eliminate Paper from the process • Ease of Use • Configurable • Increase Efficiency • Provide better Service

3. Undergrad Admissions Project Success • Eliminate Paper from the process – moved their entire Freshman Application review process from paper-based to on-line during the Fall 2006 term, and removed over 375,000 pages of paper in the first year. • Ease of Use – rolled the on-line process out to the entire Admissions staff just 3 weeks into the pilot. Staff found the process very easy to use. • Configurable – pages are changeable to support different units with different rules. • Provide better Service – able to render admissions decisions faster, benefitting applicants

4. New Project 2008 Mandate from Dean of Rackham: “Develop On-line Evaluation process for our Rackham Departments” • Eliminate Paper from the process • Ease of Use • Configurable • Increase Efficiency • Provide better Service

5. Evaluation Summary Pulls together key application data into a single component Enables reviewer to enter targeted comments, if necessary Supports simple and complex review processes

6. Applicant data stored electronically • MPathways Data • Biographical, Program, and core Application Data; Education; Test Scores • Academic Interests; General Materials; Languages; Honors and Awards; Work Experience; Communications/Checklists/ Comments • ImageNow/WebNow pdf images • Application forms; letters of recommendation; transcripts; essays; CV/Resumes; misc. documents

7. Applicant data stored electronically • Rackham Application • Over 95% of the fields on the application are loaded automatically into MPathways • 100% of applications received are stored in the Imaging System; • 100% of transcripts received are stored in the Imaging System • GPAs are entered into MPathways within 8 days of receipt of transcript, in many cases faster

8. Evaluation Summary Demo

9. Evaluation Summary Pulls together key application data into a single component Enables reviewer to enter targeted comments, if necessary Supports simple and complex review processes

10. Evaluation Summary – Name/Program Information

11. Evaluation Summary – Application Information

12. Evaluation Summary – Personal Information

13. Evaluation Summary – Previous School Information

14. Evaluation Summary – Academic Tests

15. Evaluation Summary Experience Displays Work Experience, Languages, Honors, Awards, and Publications

16. Evaluation Summary Experience – Work Experience

17. Evaluation Summary Experience – Languages, Honors and Publications

18. Evaluation Summary – Comments

19. Evaluation Summary Comments Customizable call out page(s) for capturing specific comments Supports complex review process

20. Evaluation Summary Comments Admitting unit can define ‘comment’ name Evaluator can enter in specific comment or use a predefined comment Predefined comments can be set up

21. Evaluation Summary Comments Pages can be set up to make process relevant for specific offices and processes (i.e. specific ratings can be added)

22. Integrating Images into ProcessFall 2008 Enhancement

23. Integrating Images into Process

24. Pulling all comments together into “My Comments” Evaluators can review remarks before entering a final overall comment and rating the application

25. Pulling all comments together into “My Comments” Overall comment and rating is entered and the evaluation status is marked Final

26. Viewing all Evaluator comments Process supports blind review. Key staff can view ALL comments for an application on the All Comments tab if security is granted. Or, all comments can be viewed by entire committee.

27. Using On-Line Evaluations in MPathways • The data already exists in the system today; the on-line pages simply pull-together and present the application data in a logical manner to support evaluation • Images can be directly accessed from the on-line pages; relevant image ‘types’ can be found • Applications can be reviewed by everyone all at once, or routed to reviewers individually

28. Maintaining On-Line Evaluations in MPathways • Student Services staff need to assign applications to faculty once the application is deemed complete; simple assignment process • Data and Images do not need to be ‘ported’ to side system – everything is real-time • Minimal one-time setup required to ‘turn this on’ for a unit • MAIS and Rackham provide on-going consulting to units to help them with this process

29. Assigning Applications Each application that is ready for review must be assigned an “Evaluation Code” that is specific to your unit. “…entering that code is like putting the application into your Faculty members’ hands”

30. Application Evaluations – delivered process

31. Assigning Evaluation Code Evaluation code can determine pre-fill values on the following pages in the component to support a specific process.

32. Evaluator Rating Applications can be assigned to one or more evaluators. Evaluators can be anyone with a UMID and can also be pre-populated by Evaluation Code setup.

33. Additional New Enhancements • Batch Evaluator Assignment Process • Reports • Improved Evaluation routing

34. Questions?