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VISTA ASSEMBLY

Join us for a productive meeting focused on enhancing our Small Groups Ministry at Vista Assembly. We'll clarify the distinctions between small groups and ministries, gather feedback from recent surveys, and collaborate on expectations for leaders and hosts. Key agenda items include establishing common ground rules, defining meeting frequencies, discussing outreach projects, and ensuring shared responsibilities, including refreshments. We aim to promote effective shepherding and reporting roles to foster a supportive community. Let’s work together to strengthen our ministry and outreach efforts!

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VISTA ASSEMBLY

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  1. VISTA ASSEMBLY Small Groups Meeting For Leaders & Hosts Oct 31, 2010

  2. Small Group Leader & Host Meeting Agenda • Clarify Small Groups vs Ministries • Provide Feedback From Survey • Collaborate on Expectations of Leaders & Host • Consider Common Ground Rules for Groups • Frequency of meetings • Scheduling Breaks • Working on outreach projects • Equal time principle • Shared Responsibility for refreshments • Discuss shepherding & reporting roles

  3. Clarify Small Groups vs Ministries • So what’s the difference? • All acts of Christian service is technically ministry; therefore small groups are a ministry……..But, • Let’s consider that ministry is defined modernly as a service, function, or profession of a minister of religion • Can we agree? • To recognize small groups as “small groups”, and • To recognize our collection of “small groups” as The Small Groups Ministry---and it is led by Pastor Bob

  4. Clarify Small Groups vs Ministries (cont) • Ministries at Vista Assembly • Adult Ministry………….Pastor Myatt (also oversees all ministries) • Youth Ministry………….Pastor Rudy—includes middle school, high school, and college ages • Children’s Ministry……..Pastor Robert---includes nursery, pre-school, and elementary school ages • Music Ministry………..Pastor Greeyvin---includes worship teams, worship music, specials, lights, sound, instrument selection, and coordinating the order of service • Spanish Ministry……Pastor Greeyvin---includes all Spanish Ministries • Small Groups Ministry…..Pastor Bob----includes all existing & new small groups not otherwise in another ministry

  5. Feedback From Survey

  6. Feedback From Survey (cont)

  7. Feedback From Survey (cont)

  8. Feedback From Survey (cont)

  9. Expectations • Leaders • Manage the small group • prepare the study material and any handouts • operate audio/visual equipment • be early & support the host with greeting group members • manage discussion, do not allow domination by others, and keep group on track with the subject and agenda • Give everyone a chance to speak and/or ask questions • Identify alternate leader when the Principal leader is absent

  10. Expectations • Hosts • Prepare the meeting place • Arrange for refreshments • Make audio/visual equipment in home available • Establish ground rules for attire, shoes allowed or not • Identify areas of meeting place off-limits by group members • Identify members to support with getting meeting place back in order • Identify alternate host when the Principal host is absent

  11. Common Ground Rules • Frequency of Meetings • Weekly • Every two weeks • Scheduling or Planning Breaks • None (members take the break as they need it) • Logical (take a small break in between curriculum) • Plan a seasonal break, such as Christmas, Easter, short time in summer…..align curriculum with breaks • Outreach Projects • Identify candidate projects and select one to support • Document the involvement of the members and recipients

  12. Common Ground Rules • Sharing of study material and opinions • No cross talking, one person speaking only • Everyone given an equal opportunity to speak/provide opposing views and support them with scripture • Refreshment responsibility • Share this responsibility or help pay for it • Support the host with preparation and clean up

  13. Shepherding & Reporting Roles • Shepherding • Senior Pastoral Oversight • Small Groups Ministry (Pastor Bob) • Women’s Groups Coordinator • Mixed Groups Coordinator • Men’s Groups Coordinator • Reporting • Group Members participating and their contact information • Study Curriculum • Breaks (if any) • Documented outreach projects

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