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4-H RECORD BOOKS - PowerPoint PPT Presentation

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Created for Tehama County 4-H Program Members. 4-H RECORD BOOKS. What are 4-H Record Books?. 4-H Record Books are books which contain knowledge about a project. 4-H Record Books can contain one or many projects. For example: Electricity Horse Leadership Animal Science.

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what are 4 h record books
What are 4-H Record Books?
  • 4-H Record Books are books which contain knowledge about a project.
  • 4-H Record Books can contain one or many projects.

For example:

      • Electricity
      • Horse
      • Leadership
      • Animal Science
life skills gained through 4 h record books
Life Skills Gained Through 4-H Record Books
  • Communication skills
  • Decision making skills
  • Categorizing & Organizing data
  • Analyzing & Utilizing information
  • Sharing information with others
  • Civic responsibilities in the community
what do you do with the 4 h record book
What Do You Do With the 4-H Record Book?
  • Expand your knowledge from year to year. Learn more about the project using other sources and organizations.
  • Choose an activity that you would like to do that involves using the knowledge you have learned.
  • Complete the activity.
  • Document what you did and learned using the proper record book forms.
4 h record book forms
4-H Record Book Forms
  • 4-H Record Book Forms are divided into 2 age categories:
    • Primary Members (5-8 years old)

Please note that Primary books are not submitted for competition. A 4-H member must be 9 years old to begin competition.

    • Regular Members (9 years and older)

Personal Development Report (PDR)

  • Members record all activities that they have completed during the year.
  • Members may earn Star Ranks based on their participation in 4-H over a number of years.
  • The PDR is available in four versions: Primary, mini, short, and long.

This presentation will be using the Mini version

Now for the Form...


Adding Photo is a nice touch

Complete Basic Information


*Very Important to get all necessary signatures


If you are eligible for Star Rank, get the Club Leader’s signature

Page 2 of PDR

Update the table to the right every year. If it’s members first year, “Total Past Years” column will be empty.

Items with * listed next to them are required for that Star Ranking


Attendance at Project Meetings

Fill in with Completed Projects

Figure average attendance

Fill in activities from all completed projects

Don’t forget your totals in boxes at top 

Example: Participated Livestock Judging Day

Page 3 of Mini PDR

The more details - the better your score


Record 4-H events, other than 4-H Club and Project Meetings

Examples: State Field Day, Countywide events like Fashion Revue

Record Jr/Teen Leader years here

Page 4 of Mini PDR

Leadership consists of being an Officer, on a Committee, Jr./Teen Leader, and even a Teen Staff at Youth Camp


*Presentations are required for Star Ranks – Record them here

Page 5 of Mini PDR

Record Citizenship & Community Service activities for club and Projects

Examples of Communication Skills: Presentations, Prepared Talks, Radio/TV appearances, & Newspaper Articles written by member


#7 is for listing Significant and Notable Honors;

  • Some examples are:
  • Star Rank achievement
  • County Winner
  • 100% Club Attendance
  • County All Star
  • State Record Book Winner

Lifestyle Activities include– School Sports, Musical/Theatrical Arts, Church, non 4-H Organizations, to being involved in a Camp Skit

Remember – the more detail, the better



  • 4-H’s Impact on You
  • Leadership & Citizenship
  • 4-H Projects and Activities

Last Page of Mini PDR

For every 50 words written, member receives 1 point at club level judging

The story is to reflect on 4-H work completed thus far and emphasize on the current year.

You are not required to use the form to the left. If you do not choose to use this form, be sure to follow formatting instructions in the Tehama County 4-H Record Book Manual

Things to write about:

4 h record book projects
4-H Record Book Projects


  • Animal Science
  • Citizenship
  • Community Service
  • Creative Arts
  • Photography
  • Clothing & Textiles
  • Foods & Nutrition
  • Archery
  • All Star/Leadership
  • Animal & Livestock Projects

Now for the Form...

Annual Project Report

  • Used to document specific project work.
  • Members complete an Annual Project Report for every completed project.
  • Optional items to include with Annual Project Report:
    • Include an Expression Page
    • Junior/Teen Leadership Development Report
    • Advanced Animal Report
  • Annual Project Reports come in two lengths – Short and Long

This presentation will be using the Short version


Project meeting Attendance

Complete Basic Information

1st meeting was held- we introduced

Still Exhibits Fair – I entered my quilt





into the fair. I didn’t win, but got a

ourselves to the group. We made a

schedule of meetings for the year.

great idea for my next project. Did you

know there is a whip-stitch?

Community Service

Examples of Learning Experiences:

4-H Events

Project Meetings

The more details - the better your score.

Talk about what you did, learned and skills gained




3rd place Showmanship

Boer goats for Market


Group I Market Goat

Helped neighbor wash and trim

Taught lesson on foot trimming as

part of my Jr. Leader responsibilities

their goats

Purchased Boer Goats




Don’t forget to figure out your totals

*Very Important to get all necessary signatures

Refers to your project – whether its an animal or crafts

More Description

the Better!

order of items
Order of Items
  • Title Page
  • Table of Contents
  • Personal Development Report (PDR)
  • My 4-H Story
  • Annual Project Reports for each project
  • Collection of 4-H Work
    • Newspaper Clippings, Flyers, Letters, Photographs
  • Previous Years’ Records
things to know about 4 h record books
Things to Know About 4-H Record Books
  • Only regular 4-H members, 9 years and older can participate in Record Book Competition.
  • Primary Record Books are not submitted for competition. They are for fun and practice only.
  • It is suggested that you submit an Annual Project Report Forms for each of your completed projects.
  • There is always help – just ask your leaders or 4-H Office
things to know about 4 h record book competition
Things to Know About 4-H Record Book Competition
  • You may not make improvements or changes to the 4-H Record Book once it is turned in to the Club Leader.
  • You can be named a County Winner in a project only once a year.
  • Incomplete 4-H Record Books are not accepted for Club or County Competition.
  • Obtaining Record Book signatures is the Member’s responsibility.
supplemental record book forms
Supplemental Record Book Forms
  • Advanced Animal Form
  • Jr./Teen Leadership Form
  • Horse Project Supplemental Form
  • Dog Project Supplemental Form
  • Daily Egg Supplemental Form

Ask Club Leader for assistance if needed

dates to remember
Dates To Remember
  • Project Records are due to your Club Leader on

October 15th.

  • The Record Books will be judged at the Club Level.
  • Record Books that qualify at the Club Level will move on to County Competition.
  • Senior Members are encouraged to compete at the State Level
adult supervision
Adult Supervision
  • Feel free to help your child as needed.
  • The 4-H Record Book work should be the work of the 4-H member, not the adult.
4 h record book recognition
4-H Record Book Recognition
  • Club Seals – Green, Blue and Gold
  • County Awards are given for each Project Group.
    • Top Score - County Winner
    • Top Scoring Percentage - Record Book Medalists
    • Star Ranks
i hope this has helped you to better understand the 4 h record book
I hope this has helped you to better understand the 4-H Record Book

Call your Project Leader, Club Leader

or 4-H Office if you have any questions.