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RECORD SET DELIVERABLE REQUIREMENTS

WHAT ARE RECORD SET DOCUMENTS?. VARIOUS MEDIA THAT REPRESENT THE DESIGN AND CONSTRUCTION PROGRESS OF A PARTICULAR PROJECTDOCUMENTS THAT MAY BE USED AS A BASIS FOR FUTURE CONSTRUCTION, AN AID IN SOLVING SITUATIONS PERTAINING TO WARRANTIES AND QUESTIONS OF METHODOLOGIES, LEGAL COMPLIANCES, AND A RESOURCE FOR HISTORICAL ARCHIVINGTHESE RECORD SUBMITTALS SIGNIFY THAT A PROJECT HAS BEEN SUBSTANTIALLY COMPLETED AND READY FOR FINANCIAL CLOSEOUT.

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RECORD SET DELIVERABLE REQUIREMENTS

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    1. RECORD SET DELIVERABLE REQUIREMENTS SMOOTH SAILING

    2. WHAT ARE RECORD SET DOCUMENTS? VARIOUS MEDIA THAT REPRESENT THE DESIGN AND CONSTRUCTION PROGRESS OF A PARTICULAR PROJECT DOCUMENTS THAT MAY BE USED AS A BASIS FOR FUTURE CONSTRUCTION, AN AID IN SOLVING SITUATIONS PERTAINING TO WARRANTIES AND QUESTIONS OF METHODOLOGIES, LEGAL COMPLIANCES, AND A RESOURCE FOR HISTORICAL ARCHIVING THESE RECORD SUBMITTALS SIGNIFY THAT A PROJECT HAS BEEN SUBSTANTIALLY COMPLETED AND READY FOR FINANCIAL CLOSEOUT

    3. WHAT DOCUMENTS DO I NEED TO SUBMIT?

    4. WHAT FORMAT DO I USE TO SUCCESSFULLY SUBMIT RECORD SET DOCUMENTS? PROJECT MANUALS – OPERATION & MAINTAINENCE MANUALS MUST BE IN A .PDF FORMAT + HARD COPIES (CAMPUS SIDE ONLY) CAD FILES NEED TO BE IN AUTOCAD .DWG (ONLY FORMAT AVAILABLE FOR SUBMITTAL TO VANDERBILT UNIVERSITY MEDICAL SPACE AND FACILITIES PLANNING), MICROSTATION .DGN, OR AUTOCAD/MICROSTATION COMPATIBLE .DXF PLOT FILES FOR EACH CAD DRAWING SHALL BE IN EITHER HPGL/2 OR CAL FORMAT CONTAINING A FILE EXTENSION OF PLT, HPG, CAL, MIL, OR HPGL. HARDCOPY PRINTS OF PROJECT DRAWINGS. THE PRINT SIZE SHALL BE 18” X 24”, NO MORE THAN 75 SHEETS PER BOUND BUNDLE, AND AT A SCALABLE REDUCTION THAT IS COMPATIBLE WITH AN ARCHITECTURAL OR ENGINEERING SCALE OPERATION & MAINTAINANCE TRAINING SESSIONS ARE TO BE SUBMITTED IN DVD FORMAT

    5. HOW SHOULD I NAME THESE DOCUMENTS? FOR COMMUNICATION, ARCHIVING AND SEARCH CAPABILITIES, IT IS EXTREMELY IMPORTANT THAT DOCUMENTS FOLLOW A STANDARDIZED NAMING CONVENTION

    6. CAD FILE NAMING REMEMBER THE NAMING CONVENTION?

    7. YOUR CAD FOLDER SHOULD LOOK LIKE THIS

    8. ONE LAST POINT ON CAD FILE NAMING CONVENTIONS IF THE PROJECT HAS A PHASE NUMBER, THAT NUMBER WILL BE INSERTED BEFORE THE SHEET NUMBER

    9. PLOT FILE NAMING

    10. NOW FOR THE PDF FILES PROJECT & OPERATION MANUALS ARE SUBMITTED IN .PDF FORMAT FILES ARE TO FOLLOWING THE NAMING CONVENTION OF: BLDG # -ARCHITECT PROJECT # - SPECIFIC INFO . (FILE EXTENSION)

    11. NAMING HARD COPY PRINTS THE NAMING CONVENTION APPLIES TO THE 18” X 24” HARD COPY PRINTS OF ALL DRAWINGS SUBMITTED + YOU WILL NEED TO ADD 2 BITS OF INFORMATION = RECORD SET and COSC DATE. THE NAMING CONVENTION + RECORD SET + COSC DATE WILL NEED TO BE INCLUDED IN THE TITLE BLOCK

    12. FINAL DETAILS BEFORE ASSEMBLING THE RECORD SET DOCUMENTS ALL CAD WORK SHOULD BE DRAWN AT 1:1 IN MODEL SPACE ALL XREFS SHOULD BE BOUND INCLUDE SOURCE DRAWINGS, REFERENCE DRAWINGS, FONT LIBRARIES, & CUSTOM LINE SYTLES/CODES ALL CAD FILES IN ONE FOLDER ALL PLOT FILES IN ONE FOLDER THE PROJECT MANUAL (PDF) IN ONE FOLDER THE OPERATION & MAINTAINANCE MANUAL (PDF) IN ONE FOLDER CHECK WITH LEAD ARCHITECT TO SEE IF THERE WAS AN O&M TRAINING VIDEO TO INCLUDE IN THE RECORD DOCUMENTS

    13. BURN THE FOUR FOLDERS TO ONE CD

    14. LET’S RECAP HOW MANY COPIES THAT I NEED TO ASSEMBLE

    15. RECORD SET REVIEW ONCE THE RECORD SET DOCUMENTS REACH VANDERBILT, THEY WILL BE REVIEWED TO INSURE THAT THEY COMPLY WITH THE STANDARDS THAT HAVE BEEN PRESENTED TODAY. THE REVIEW PROCESS IS A “YES” OR “NO” DECISION FOR EACH FILE CRITERIA, HARD COPY SUBMITTAL, AND CORRECT NUMBER OF DOCUMENTS RECEIVED. A SUCCESSFUL REVIEW BENEFITS YOU BY: IMPARTING A SENSE OF “JOB WELL DONE” SAVING COSTLY “REWORKS”. THE SAVINGS ARE IN BOTH TIME AND MATERIAL RELEASES FINAL MONIES TO YOUR FIRM POTENTIALLY SETS A RECORD OF RELIABILITY FOR FUTURE PROJECT PARTNERSHIPS

    16. QUESTIONS & ANSWERS ARE ZIP FILES OK TO SUBMIT?....NO, EACH FOLDERS SHOULD STAND ON THEIR OWN. SHOULD THE PLOT-TYPE FILES BE PRODUCED IN MODEL OR PAPER SPACE?.....PAPER SPACE AND IN THE LAYOUT THAT YOU WOULD USE FOR REGULAR HARDCOPY PLOTTING. WHERE DO YOU PUT THE FONT AND CUSTOM LINE FILES?....THEY WILL GO IN THE DWG FOLDER. DOES EACH DIGITAL DRAWING AND HARDCOPY PRINT HAVE TO HAVE “RECORD SET & COSC DATE”?......YES DO XREFS NEED TO FOLLOW THE “NAMING CONVENTION”?....YES, HOWEVER, INSTEAD OF A SHEET NUMBER THERE WILL BE A DESIGNATION ON THE ORDER OF XBASE, XBORDER, ECT. BE SURE AND BIND ALL XREFS TO THEIR ASSOCIATED DRAWINGS.

    17. MUSHROOM THEORY OF MANAGEMENT A PERFECT EXAMPLE OF “POOR” MANAGEMENT WAS THE PHILOSOPHY OF “KEEP YOUR PEOPLE IN THE DARK, FEED THEM MANURE AND HOPE THEY GROW.”…MUSHROOM MANAGEMENT TODAY, ALL OF US MADE THE EFFORT TO RAISE THE BAR OF STANDARDS, OF TASK AWARENESS AND, MOST IMPORTANTLY, PROFESSIONAL COMMUNICATION AS CADD PROFESSIONALS, OUR WORLD IS ONE OF DETAIL, DESIGN, CREATIVITY, SPEED AND ACCURACY. THIS PRESENTATION WAS CONCEIVED FOR THIS PROFESSIONAL NICHE; FOR ,THROUGH US , A FINAL PRODUCT IS DELIVERED

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