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Leveraging Item Unique Identification for Property Accountability

Leveraging Item Unique Identification for Property Accountability. Ms. Amber Propert April 4, 2014. IUID in Accountability. Used as a primary data field to connect property, financial, maintenance, and other DoD systems.

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Leveraging Item Unique Identification for Property Accountability

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  1. Leveraging Item Unique Identification for Property Accountability Ms. Amber Propert April 4, 2014

  2. IUID in Accountability • Used as a primary data field to connect property, financial, maintenance, and other DoD systems. • Enables data exchanges to happen electronically versus repeated manual entry • Provides a common marking element between government and industry

  3. IUID connections • New equipment delivered via Wide Area Workflow (WAWF) with an IUID will • Automatically update the IUID Registry • Be available for system consumption through Global Exchange (GEX) • Custody transfers using WAWF • Enables contractor to execute electronic receipt transactions • Electronic receipt is recorded in IUID Registry and updates GFP info • DoD Accountable Property Systems can use IUID to receive specific data • Pilot program developed using WAWF to transfer custody and perform delivery • Data automatically received in Property System for DoD consumption

  4. DPAS/WAWF Capability Requirements • DPAS/WAWF Interface Requirements: • Receipt for GFP in WAWF • Preposition national stock number (NSN) in DPAS Catalog to eliminate manual data entry • Retrieve NSNs based on part number (PN) • Preposition data for “Contracts” and “Contractors” tables • Outcome: • Receipt for GFP in WAWF • Equipment Accountability & Visibility (EAV) of GFP in DPAS • Controlled Item Inventory Code (CIIC) “A” items serially managed • Minimal manual input

  5. IUID Registry Advance Ship Notice GFP Hub GEX GEX GEX GEX GEX DFAS Entitlement System DPAS WAWF DoD Acceptor Scenario 1 – New Acquisition GEX (1) Contractor EDI Shipping Contractor Contractor EDI (1) (1) Contractor FTP (4) UID Info (1) Contractor Web (4) Property System Notification (3) Receipt (2) 856 ASN (4) Acceptance Report (4) Property System Notification (3) 861

  6. IUID Registry GFP Ship Notice GFP Hub GEX GEX GEX WAWF Contractor Property Mgmt System DPAS Receiving Contractor Scenario 2 – Property Transfers DoD to Contractor: GEX (1) DoD EDI DoD Shipper (1) DoD FTP DoD EDI (1) (1) DoD Web (4) UID / GFP Info 2A Only (2 and 4) Property System Notification GEX (2) 856 Due-In Notice Route to DPAS: Govt Prop Admin=M67004 (3) FTP Receipt (2 and 4) Property System Notification GEX (3) Receipt (2 and 4) Property System Notification (3) 856 Receipt

  7. Questions? Comments? Contact us at: Amber.L.Propert.Civ@mail.mil For general questions and information, visit our website: http://www.acq.osd.mil/pepolicy/ Thank You!

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