Module Five Documentation and Evidence

1. Module FiveDocumentation and Evidence Alberta Basic Security Training

2. Upon completion of this module, participants will be able to 1. Describe the importance and legal implications of maintaining an accurate and complete notebook 2. Describe the correct use of a notebook 3. Maintain an accurate and complete notebook 4. Obtain and record an accurate and complete statement 5. Prepare accurate and complete written reports 6. Preserve and protect evidence and a potential crime scene 7. Prepare for the process of giving testimony in court Outcomes

3. Why use a notebook? • Memory aid • Evidence • Routine reports Notebooks

4. Who? • What? • Where? • When? • Why? • How? What should you write?

5. Start and end time of shifts, timing of breaks • Complaints or requests for assistance • Unusual persons or vehicles loitering at your location • Breaches of security, including unlocked windows and doors, and access by unauthorized individuals What sort of information is useful?

6. Maintenance issues (e.g., burned out lights) or safety hazards • Alarms – intruder, fire, or building systems • Threats, unusual phone calls • Indicators of criminal activity What sort of information is useful?

7. Beginning and ending a notebook • Jane J. Officer • Start: 15SEP2010 • End: • Notebook #: 1 Formatting notes

8. 24 hour clock Formatting notes

9. No blanklines • No torn out pages Formatting notes

10. Activity – Notebooks #1

11. Activity – Notebooks #2

12. The Phonetic Alphabet

13. Factual • In witness’ own words • Signed by witness & security professional • Name, address, telephone number of witness Statements

14. Sign-in/sign-out sheets • List of deliveries • Maintenance requests • Shift reports • Incident reports Reports

15. Group discussions

16. Name, address, telephone numbers (home and work) for each driver involved • Drive licence number and insurance information for each driver involved • Time, date, and exact location of collision • Licence plate numbers, make, model, year, and colour of involved vehicles Traffic collision reports

17. Description of damage to vehicles • Description of injuries to persons • Name, address, and telephone numbers for witnesses to the accident • Diagram Traffic collision reports

18. 24 hour timeline • Report charges made under Criminal Code, Controlled Drugs and Substances Act, or other federal legislation • Report lost or stolen security licence – report on Update to Individual Licence Form • Written reports required • Forms available at website Mandatory reports

19. 30 day timeline • Changes to information provided to Registrar at time of licence application or renewal • Change of name • Change of address or contact information • Training courses completed • Written reports required • Forms available at website Mandatory reports

20. Direct • Circumstantial • Hearsay • Documentary • Physical • Trace Evidence

21. Dress • Deportment • Language • Truthfulness • Factual • OK not to remember! • Refer to your notebook to help recall details Preparing for court

22. Are there any questions? • Complete the Module 5 Post-test in the Participant Manual Conclusion