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Office of Field Services Spring Planning Workshop for the 2013-14 School Year. Office of Field Services. Workshop Topics District Improvement Plan (DIP) and School Improvement Plan (SIP) in the ASSIST PLATFORM via AdvancED Title I School Selection (TISS) in MEGS+

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Office of Field Services

Spring Planning Workshop

for the 2013-14

School Year

Office of Field Services


Workshop Topics

  • District Improvement Plan (DIP) and School Improvement Plan (SIP) in the ASSIST PLATFORM via AdvancED
  • Title I School Selection (TISS) in MEGS+
    • Consolidated Application (CA) in MEGS+

District Improvement Plan (DIP)

School Improvement Plan (SIP)

the dip or sip must
The DIP or SIP Must
  • Precede or accompany the Consolidated Application submission
  • Include Goals, Objectives, Strategies and Activities
  • Contain all programs/ services proposed for funding in the CA
  • Contain all programs/services the LEA anticipates adding to the application later in the academic year with carryover or unspent set-asides
  • Contain strategies and activities for how funding sources such as Title IA, Title III LEP and Immigrant,
  • Title IC, and Title VI will be used
purpose of the tiss
Purpose of the TISS


  • Schools eligible for Title I, Part A, services
  • Allocation options and sources
  • Required and optional reservations (set-asides)
  • Per pupil allocations to schools

Important Note: TISS screens must be completed in numerical order.

tiss and educational entity master eem
TISS and Educational Entity Master (EEM)

Before initiating the 2013-14 TISS in MEGS+, the LEA’s authorized user must update EEM to reflect the following changes:

  • Known changes in entity (school) configurations,
  • New and closed entities,
  • Adjustments in grade configurations for the upcoming school year,
  • Changes require approval by CEPI staff.

See TISS HELP Information

view edit screen
View/Edit Screen

Use View/Edit to :

  • Change status
  • Access TISS screens
  • Access Consolidated Application
  • View several links to HELP Information
tiss screen 1 grade span groupings
TISS Screen 1 – Grade Span Groupings
  • Completed by all districts
  • Do short version of TISS if district has less than 1,000 students OR has no schools with overlapping grade levels
  • Do long TISS if the district has more than 1,000 students AND schools with overlapping grade levels
tiss screen 2 data on schools
TISS Screen 2 – Data on Schools
  • Eligible public schools information prepopulated from EEM
  • District enters appropriate grade levels, documented public student, low-income, and private school student counts
  • Community Eligibility Option (CEO) schoolswill have an adjusted public count calculated
  • Districts considering CEO participation should contact MDE to determine impact on federal programs
screen 3 allocation method
Screen 3 – Allocation Method

How are schools identified for Title I support?

  • District-wide average or

school grouping average

  • 35% rule, which may make it possible to serve additional schools
  • Schools with more than 75% poverty must be served
screen 4 title i eligible schools
Screen 4 – Title I Eligible Schools
  • Title I schools are identified as Targeted Assistance or Schoolwide
  • An ineligible school may be “grandfathered” for one year if it received Title I funding in the previous year
  • An eligible school that has not been served in the past automatically becomes a Targeted Assistance school
screen 5a funds available tiss and consolidated application alignment
Screen 5A – Funds AvailableTISS and Consolidated Application Alignment

Screen 5A addresses:

  • Regular Title I Part A, Allocation Amount
  • Current year funds transferred into Title I, Part A from Title II, Part A

(up to 100% of Title II, Part A after private

school equitable share is deducted)

  • Minimum amount per low-income child
  • Carryover
screen 5a funds available
Screen 5A Funds Available

Transferred Carryover and Equitable Services

Row 1b: Enter prior year carryover funds transferred from

other grant sources (will be included in determining

equitable services for eligible private schools)

Row 1c: Enter total amount of unspent Title I funds

designated in the prior year for equitable services

to private schools for which the district has assumed

responsibility for the lack of full participation by the

private school.


Screen 5A

Funds Available


Screen 5B:

Title I Data Collection for Required and Optional Reservations

screen 5b focus priority school district reservation
Screen 5B Focus/Priority School District Reservation

Language has been aligned to the MDE Flexibility Waiver:

  • Revised to reflect “Priority” and “Focus” rather than “Identified for Improvement”
  • Transportation for Transfer Option and Supplemental Educational Services omitted.
screen 5b additional required and optional reservations
Screen 5B Additional Required and Optional Reservations
  • Parent Involvement, including private school equitable share
  • Homeless
  • Administrative Costs (including Indirect Costs and function codes 226, 231, 252, 261, 281, 282, 283, 284)
  • District-level Instructional Programs (summer school, preschool, intersession)
  • Additional PD

Screen 5B

Required and Optional Reservations

If there are prior year unspent parent involvement funds being carried over, those funds must be expended only on parent involvement activities.

private school equitable share
Private School Equitable Share
  • All Private School budget items must be reported in the District Level Budget Detail in Function Code (FC) 371
  • Find the Private School Calculation Worksheet on the OFS website at

Under: “Tools and Resources”

Find: “2013-14 Consolidated Application Important Information”

Click On: “ParticipatingPrivateSchools’

Equitable ShareCalculationWorksheet ”

screen 9 data collection for required and optional reservations short tiss
Screen 9 – Data Collection for Required and Optional Reservations (Short TISS)
  • Collects same data as Screens 5A, B, and C of long TISS
    • Funds available, including carryover and transfers
    • Reservations
    • Private school equitable share
  • If there are no required or optional reservations in the Consolidated Application, check the appropriate box

Screen 6A

Carryover, Parent Involvement Reservations


Screen 6B

Allocation to School Attendance Areas and Other Funding

screen 6b
Draft - 3/14/13Screen 6B

Balance Remaining for Per Pupil School Allocations must be at or near zero without going over the Balance Available for Per Pupil Amount School Allocations.

screen 8 skipped schools
Screen 8 – Skipped Schools

Describe how the full allocation will be used to provide Title I-like services.




consolidated application
Consolidated Application


  • Cover Page Updates
  • Help Information
  • Review Grant Selections
  • Description of Equitable Access
  • Private School Documentation
    • Letters, Consultations, Plans
    • Private School Calculation Worksheets
help information
Help Information

“Show Help” is available when you are in the Application Menu or on any of the Quick Links screens.

  • View/Edit – This allows you to edit and complete information for the application/task.
  • Change Status – This allows you to change the status of the Application/Task.
  • Access Management Tools – This allows you to perform application management tasks, such as adding people to MEGS+ Access.
help information1
Help Information

Additional Help is available when you are in the application.

  • View Comments – This is a summary of the comments in all the grant budget pages.
  • Review Panel and Show Notes – These contain comments that occur within each grant budget.
  • Flagged Budget Items – These are comments for specific items within a budget.
description of equitable access
Description of Equitable Access

III. Parent Involvement

“…describe the methods used to inform and involve parents to ensure fair and equitable opportunities to participate in planning, implementing and evaluation of the Title I program…”

private school documentation
Private School Documentation

These are required documents that can be

found at the Office of Field Services website:

  • Consultation Documentation
  • Sample Letter In-District
  • Sample Letter Out-of-District (if applicable)
  • Memorandum of Understanding (if applicable)
  • Participating Private Schools’ Equitable Share Calculation Worksheet
budget line descriptions
Budget Line Descriptions
  • Enter enough detail to make your intention clear to the reviewer.
  • Provide justification for each budget item from the funding source.
  • Ensure the budget item is addressed as a strategy or activity in the DIP.
  • Ensure the budget item is reasonable, necessary and allocable from the funding source.
administrative costs
Administrative Costs

The district may use Title I funds only for those administrative costs that are directly related to the Title I program.

  • This includes personnel time spent managing the program, audit costs, Title I evaluation activities, professional development for administrators and indirect costs.


  • Recruiting and retaining highly-qualified teachers and principals
  • Training teachers, paraprofessionals and administrators
  • Recruiting and hiring supplementary staff
  • Reducing class size in grades K–3 (need to complete template and attach to application)
  • Building “highly qualified” teachers who demonstrate a
  • high level of competency in each of the (core) academic subjects

Professional Development

Description of Core Academic Subjects –

The term “core academic subjects” means English, reading or language arts, mathematics, science, foreign languages, civics and government, economics, arts, history and geography

[Section 9101(11)]


Professional Development

5 Required Days………

Funds can be utilized to facilitate Keynote speakers/consultants relative to Title II, Part A topics


Professional Development

  • Can focus on improving the knowledge of teachers, principals and paraprofessionals in core academic subjects
  • Can focus on effective strategies, methods and skills, and use of state academic content standards and state assessments
professional development
Professional Development
  • Provide training how to teach and address the needs of students with different learning styles
  • Provide training in improving student behavior
  • Provide training to enable teachers and principals to involve parents in their child’s education
  • Provide training how to understand and use data
professional development budget line descriptions
Professional Development Budget Line Descriptions
  • Enter enough information to make your intention clear to the reviewer (i.e. number of days/hours, number of staff participating, cost per session/day/hour).
  • Provide justification for each budget item funded from Title II, Part A. How does it support the strategies and activities in the DIP?
  • Ensure the budget item is reasonable, necessary and allocable for Title II, Part A.

Guidelines for Teacher Mentoring

  • The District is required to have new teacher mentoring. It must:
      • Assign a mentor to new teachers
      • Provide at least 15 days of professional development over 3 year
    • Some contracts require mentoring under certain circumstances
    • Title II, Part A mentoring must be in addition to the legal requirements

Allowable Expenses for

Substitute Teachers

  • Substitute services for Title II, Part A Class size reduction teachers
  • Substitute services for teachers who are participating in Title II, Part A funded professional development activities
  • Use of funds must be reasonable and necessary

Class Size Reduction (CSR)

  • MDE requirements:
  • CSR is identified in the needs assessment
  • After meeting contractual obligations , CSR is allowed:
    • Only in grades K-3
    • Where adding teacher reduces class size to 17 or less
    • When serving high risk students
    • When sustained over multiple years
    • When instructional strategies are changed
  • Impact on achievement must be measurable
  • Districts may only transfer funds from Title II, Part A to Title I, Part A
  • Districts may transfer up to 100% of Title II, Part A funds into Title I, Part A AFTER the private school equitable share has been calculated
title ii part a
Title II, Part A

Refer to the Title II, Part A FAQs at regarding:

  • Recruitment
  • Merit Pay
  • Retention Bonuses
  • Teacher Mentoring
  • Contracting Services
  • Tuition
identifying available carryover funds
Identifying Available Carryover Funds

2012-13 funds that were approved but not expended may be made available as carryover through the amendment process after certification of the Final Expenditure Report

title i carryover 15 limit
Title I Carryover 15% Limit
  • Applies to Districts with allocations of $50,000 or more
  • Carryover may not exceed 15% of the initial year’s allocation
  • All unspent reservations are included in the 15% carryover limit
  • May be waived once every three years
carryover funds from 2012 13 reservations
Carryover Funds from 2012-13 Reservations
  • If a District’s Title IA allocation is greater than $500,000, it must set aside 1% of its allocation for parental involvement. If this reservation is not spent during the year it was reserved, when carried over into the next school year, it must be used for its original purpose.
private nonprofit equitable share of carryover
Private Nonprofit Equitable Share of Carryover
  • If carryover results from lack of full participation by the private school, then carryover fund use may be determined by the District
  • If carryover results from circumstances under the control of the District, then the carryover funds must be reserved for services to the private school
office of special populations title ia title ic title id title iii homeless
Office of Special Populations

Title IA, Title IC, Title ID, Title III, Homeless

alternative language program
Alternative Language Program
  • Upload a description of the Alternative Language Program (ALP) for English learners as an attachment to the Consolidated Application
      • For existing ELS
      • For possible new EL enrollees
  • Acquire template at programs - “Title III - English Learner & Immigrant Education Programs “
sample alternative language program template
Sample Alternative Language Program Template

Name of School District/PSA:

Name of the Title III/EL contact person, email address, & phone number:

professional development1
Professional Development

World-Class Instructional Design & Assessment (WIDA) English Language Proficiency Standards:

  • Will replace current ELP standards
  • MDO-OFS Train the Trainer in March 2013
  • Regional workshops at the ISDs and local districts/PSA’s
  • For more information contact Maria Silva at

Title I, Part A Services to Homeless Students

Tools and Resources

2012-13 Consolidated Application Important Information



Not Supplant

  • Categorical funds are additional resources to provide targeted services beyond the basic educational program
  • Categorical funds do not replace, nor are they a substitute for foundation dollar expenditures

[Title I, Part A, Section 1120 A (b)]

  • Substituting or replacing funds from non-federal sources (state/local) for existing or previously existing instructional programs or non-instructional services
  • Substituting or replacing funds from other federal/state programs required by law for specific categories of students
supplement not supplant
Supplement, Not Supplant
  • State and local funds must be used for all activities that are a District responsibility
  • A District is responsible for all school operating requirements under state and local laws or policy

District Responsibilities

  • This includes, but is not limited to:
  • Basic education classroom teacher salaries
  • Support personnel salaries
  • Administrator salaries
  • Basic classroom supplies and materials
  • Operation and maintenance
district responsibilities
District Responsibilities
  • Contractual agreements with employees
  • Transportation
  • Required state assessments
  • Training and mentoring new teachers
    • District/School accreditation
    • School improvement planning
    • Planning and writing the district’s core curriculum
    • Complying with P.A. 25 requirements
    • Training and mentoring new teachers
    • Professional development for teachers (minimum 5 day requirement)

Questions and Answers

Contact your Regional Office of Field Services Consultant:

Region 1…………………….517-373-4009

Region 2……….……………517-373-0161

Region 3…………………….517-373-6341

Region 4…………………….517-373-4004

Region 5…………………….517-373-4212