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POST-AWARD GRANT MANAGEMENT

Learn about Notice of Award, payments, reporting, grantee acceptance, and changes in grantee organization in grant management.

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POST-AWARD GRANT MANAGEMENT

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  1. POST-AWARD GRANT MANAGEMENT June 23, 2014 Presented by Arina V. Kramer Grants Management Specialist Office of Grants Administration, NCI

  2. Notice of Award (NoA) • Payments and Annual Reporting • Prior Approval Requests • Change of Grantee Institution • Updates to NCI Policy Discussion outline:

  3. Legally Binding Document • Identifies grant number, grantee, PI/PD • Establishes funding level and period of approved support • Sets forth terms and conditions • Includes NIH Contact Information for assigned Program Director & Grants Management Specialist • E-mailed to the grantee-provided address • Available in eRA Commons Notice of Award (NoA)

  4. All of it! • A few key areas: • Confirm your understanding of the time period and funding provided • Utilize helpful information for accessing funds • Understand overarching policies and regulations • Special consideration for the terms of award • The Institute/Center contact information (Program Director and Grants Specialist) NoA: What should you look at?

  5. The grantee indicates acceptance of the terms and conditions of the award by drawing down funds • Payments are generally centralized through the Payment Management System (http://www.dpm.psc.gov/) • Your business office contact is a great resource Grantee Acceptance

  6. NIH requires use of the RPPR module to submit progress reports for Streamlined Non-competing Award Process (SNAP), fellowship, and multi-year funded awards.  • SNAP RPPRs are due the 15th of the month preceding the month in which the budget period ends. Annual Progress Reports

  7. Late submission of the progress report • Inadequate description of progress • Missing information for Key Personnel • Out-of-date IRB/IACUC approvals • Lack of population data for clinical trials • Large unobligated balance • Non-compliant publications • Missing Mentor’s Report (for mentored K awards) What Can Delay the Award?

  8. Many of the proposed changes are already in the authority of the grantee (Any authority however may be trumped by policy, a specific inclusion in the funding opportunity announcement and/or a specific, restrictive term in the award) • Carryover of unobligated balances • Cost-related changes – unless it results in a change of scope • Extension of the project period without additional funds – for up to 12 months Changes in Project – “Expanded Authorities”

  9. Addition of a foreign component • Pre-award Costs incurred more than 90 days prior to effective date of a competing award • Change in scope • Deviation from award terms and conditions • Change in the PI or other key person’s status • Changes in grantee organization or organizational status • Extension for more than 12 months • Need of additional NIH funding Changes in Project – Required Prior Approval Items

  10. A change of grantee organization request must be made before the anticipated start date at the new organization and preferably several months in advance.   • In general, the award belongs to the grantee organization on record Prior Approval - Transfer

  11. Original grantee institution must formerly relinquish the award and provide the final invention statement and federal financial report (FFR) • Proposed new grantee must complete: • Nearly an entire competing application • Statement whether research plans/aims have changed from original submission • New IRB/IACUCs • Progress report if applicable • (For Mentored K awards) - A statement from a qualified sponsor (Mentor's Statement) at the new institution • An Environment and Institutional Commitment Letter from the new institution and signed by the Institutional Official/Director. Prior Approval - Transfer

  12. Final Progress Report • Final Invention Statement • Final Federal Financial Report (FFR) Failure to submit timely and accurate closeout reports may affect future funding! 90-day requirement is a term and condition of NIH grant awards Closeout: Final Reports

  13. Transition to RPPR • http://grants.nih.gov/grants/guide/notice-files/NOT-OD-13-035.html • Public Access Policy for Publications • http://publicaccess.nih.gov/ • Applications for change of grantee organization may now be submitted electronically • http://grants.nih.gov/grants/guide/pa-files/PA-14-078.html Recent Updates

  14. Questions?

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