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Improve – V: Pitfalls -- Finding the Time to Implement Making Time Work for You! Lori Shipman. NY FarmNet Consultant 415 Warren Hall Ithaca, NY 14853 1-800-547-3276. Time Management Quadrants. Time Quadrant Examples. A. Deadlines, emergencies, daily chores

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slide1

Improve – V:

Pitfalls -- Finding the Time to Implement

Making Time Work for You!

Lori Shipman

NY FarmNet Consultant

415 Warren Hall

Ithaca, NY 14853

1-800-547-3276

time quadrant examples
Time Quadrant Examples

A. Deadlines, emergencies, daily chores

  • Milking the cows, assistance with calving, harvesting a crop before a storm

B. Preventative, planning, keeping on schedule

  • Routine field work, culling cows, program signups

C. In the now, daily activities

  • Business phone calls, correspondence,

meetings, clean-up

D. Time wasters, fun stuff

  • Decorating the barn for the holidays, vacation, junk mail, and spam
organization system
Organization System
  • Who does what?
    • Matching talents with jobs
  • When is it done?
    • Deadlines, time of day, seasonal
  • How will information flow?
    • Milker enters data, herdman reviews, hands receipts to book keeper for expenses, etc
it takes all kinds
It Takes All Kinds
  • No two people organize alike
  • Variation in values
  • Variation in brain types
organizing by brain type
Organizing by Brain Type
  • Maintaining Style

Law & Order

Traditional

  • Harmonizing Style

Emotional & Communicative

Buddy system

  • Innovative Style

Color & Adventure

Try anything

  • Prioritizing Style

Thinking & Rational

Delegation

Taken from Lanna Nakone’s book ” Organizing for Your Brain Type”

organization a time saver
Organization a Time Saver
  • Minimize clutter
    • Keep/sell or donate /trash
  • Everything has a place
    • Files, box, shelf, toolbox
  • Time and order
    • Events, calendars, paper flow
  • Task delegation
    • Use the best person for the job and at least one backup
  • Work with personalities
    • Use the strengths and cover for weaknesses

Be Creative

balance

To-do Back Home

Balance
  • Keeping the wheel in balance
    • List priorities
    • Activities that “need” to be done
    • How will you do this?
    • Does it fit your values?
  • Work and family
help to prioritize
Help to Prioritize
  • What’s the Worst that could happen?
    • Define the task
    • How important is it to you
    • How important is it to success and health and safety, business goals, and personal goals
    • Does it need to be done now?
try try again
Try, Try, Again
  • Find something that works
  • Evaluate and adopt or Try something else
  • Get ideas from others
  • Share your successes
slide11

The “carry it with you”, nested major project/to-do list:

Two blank sheets of paper folded in half so you end up with 5.5” x 8.5”:

(fold over)

  • Project 1
  • Tactic
  • Tactic
  • Tactic
  • etc.

One folded half-sheet lists current/upcoming major

projects with room for list of tactics

Project 2

Project 3

Project 4

Project 5

  • This Week’s To-do List
  • Mon. blah, blah
  • Mon. blah, blah
  • Tues. blah, blah
  • Tues. blah, blah
  • Wed. blah, blah
  • Thurs. blah, blah
  • Fri. blah, blah
  • Sat. blah, blah

Other folded half-sheet is a daily to-do list

Project list nests inside the weekly to-do list

for easy and constant reference. Weekly list updated Monday mornings. Project list updated as needed.

make time work for you
Make Time Work for You!
  • End in Mind
    • How do I want to spend my time to meet my goals?
  • Organize
    • Develop systems, identify places, develop habits
  • Prioritize
    • Find balance
module objectives
Module Objectives:
  • Develop an understanding of the need for and organization system
  • Develop an understanding of different views to organization
  • Develop a balance of time
    • Priorities
  • Develop an environment for sharing tools and resources for time management