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Wave Training Office of Student Information PowerPoint Presentation
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Wave Training Office of Student Information

Wave Training Office of Student Information

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Wave Training Office of Student Information

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  1. Spring 2014 Wave TrainingOffice of Student Information

  2. Student Information Office Wave Training – Spring 2014

  3. Spring Reporting Timeline • Recap of Fall Reports • Ed Fi Pilot Update • Wave Recommendations for success • Important Extras Wave Training – Spring 2014

  4. Spring Reporting Timeline Wave Training – Spring 2014

  5. Dropout Report • Purpose • What has changed? • FAQ’s • Best Practices/Need to Know • Walkthrough Data Use Wave Training – Spring 2014

  6. Dropout Report • Purpose • Required Legislatively • A tool to help recover dropouts • What has changed? • FAQ’s • Best Practices/Need to Know • Walkthrough Wave Training – Spring 2014

  7. Dropout Report • Purpose • What has changed? • On the Wave Website • Prepopulated daily • FAQ’s • Best Practices/Need to Know • Walkthrough Wave Training – Spring 2014

  8. Dropout Report • Purpose • What has changed? • FAQ’s • Q: Student is missing from the report • A: Check the Find Missing Students • A: Check the age of the student (over 18?) • A: Did they reenter your site during the quarter? • Q: Student is on the Report – needs to be removed • A: Change the exit code for the student • A: Does it already show a reentry – not a dropout • Best Practices/Need to Know • Walkthrough Wave Training – Spring 2014

  9. Dropout Report • Purpose • What has changed? • FAQ’s • Best Practices/Need to Know • Exit Codes: 1927, 1931, 3502, 3500, 1928 • Quarter 4 will be different than 1, 2 & 3 • Walkthrough Wave Training – Spring 2014

  10. Dropout Report Wave Training – Spring 2014

  11. Dropout Report Wave Training – Spring 2014

  12. Dropout Report Wave Training – Spring 2014

  13. Dropout Report Wave Training – Spring 2014

  14. Dropout Report • 1927 – Discontinued Schooling (Drop Out) • 1931 – Not enrolled, unknown status • 3502 – Not enrolled, eligible to return • 3500 – Enrolled in an adult education or training program • 1928 – Completed Grade 12, but did not meet all graduation requirements Wave Training – Spring 2014

  15. Dropout Report • Birth Date – 19 years olds will not be on the report unless they turned 19 after they dropped out during the quarter. • Reentry during the same quarter to the same school/district is not a dropout. (same school is removed from the report) Wave Training – Spring 2014

  16. Dropout Report • Reentry Date • Reentry School/District/Site • Reentry Last, First, Middle Name, Birth Date Wave Training – Spring 2014

  17. Dropout Report Quarter 1 – Opens In December or Sooner Quarter 2 – Opens January 2 or after Certifying Quarter 1 Quarter 3 – Opens March 2 or after Certifying Quarter 2 Quarter 4 – Opens July 2 or after Certifying Quarter 3 • Quarter 1 – 3 – Fully Pre-populated without the ability to Edit • Quarter 4 – Ability to Add/Edit Students and also Add/Edit Reentry information Wave Training – Spring 2014

  18. Dropout Report Quarter 2 Oct. 1 – Mar 31 Quarter 1 Oct. 1 – Dec. 31 Quarter 4 Oct. 1 – Sep 30 Quarter 3 Oct. 1 – Jun 30 Wave Training – Spring 2014

  19. Dropout Report Quarter 4 Aug 1 – Sep 30 Quarter 2 Oct. 1 – Mar 31 Quarter 1 Oct. 1 – Dec. 31 Quarter 4 Oct. 1 – Sep 30 Quarter 3 Oct. 1 – Jun 30 Wave Training – Spring 2014

  20. Dropout Report Questions Wave Training – Spring 2014

  21. Spring Reporting Timeline Wave Training – Spring 2014

  22. Grades 3 – 8 Precode • Purpose • What has changed? • FAQ’s • Best Practices/Need to Know • Walkthrough • Training Opportunities • Deadline Wave Training – Spring 2014

  23. Grades 3 – 8 Precode • Purpose • Order testing materials (count of students) • Clean Data • What has changed? • FAQ’s • Best Practices/Need to Know • Walkthrough • Training Opportunities • Deadline Wave Training – Spring 2014

  24. Grades 3 – 8 Precode • Purpose • What has changed? • OMAAP Removed • No other significant changes • FAQ’s • Best Practices/Need to Know • Walkthrough • Training Opportunities • Deadline Wave Training – Spring 2014

  25. Grades 3 – 8 Precode • Purpose • What has changed? • FAQ’s • Q: How do I mark OAAP, OCCT Paper, etc. • A: The student must first be indicated as ELL or IEP in your local SIS • Best Practices/Need to Know • Walkthrough • Training Opportunities • Deadline Wave Training – Spring 2014

  26. Grades 3 – 8 Precode • Purpose • What has changed? • FAQ’s • Best Practices/Need to Know • Don’t forget to mark OAAP, OCCT Paper, Large Print. • Walkthrough • Training Opportunities • Deadline Wave Training – Spring 2014

  27. Grades 3 – 8 Precode Wave Training – Spring 2014

  28. Grades 3 – 8 Precode Wave Training – Spring 2014

  29. Grades 3 – 8 Precode Wave Training – Spring 2014

  30. Grades 3 – 8 Precode Wave Training – Spring 2014

  31. Grades 3 – 8 Precode Wave Training – Spring 2014

  32. Grades 3 – 8 Precode • Purpose • What has changed? • FAQ’s • Best Practices/Need to Know • Walkthrough • Training Opportunities • Deadline Wave Training – Spring 2014

  33. Grades 3 – 8 Precode Questions Wave Training – Spring 2014

  34. Spring Reporting Timeline Wave Training – Spring 2014

  35. Historical Adjusted Graduation Cohort • Purpose • A review of a compilation of four years of data • Required Federally • This is the Graduation Rate for the A-F Report Card Bonus Points • What has changed? • FAQ’s • Best Practices/Need to Know • Walkthrough • Training Opportunities • Deadline Wave Training – Spring 2014

  36. Historical Adjusted Graduation Cohort • Purpose • What has changed? • Dataset should be cleaner to start with (Comprehensive Exit Report, SMART Report, Dropout Report, October 1 Consolidated) • Still have the ability to modify the data as needed to correct it on screen • FAQ’s • Best Practices/Need to Know • Walkthrough • Training Opportunities • Deadline Wave Training – Spring 2014

  37. Historical Adjusted Graduation Cohort • Purpose • What has changed? • FAQ’s • Determining a Cohort Year • Understanding the “Exit” of the student • Best Practices/Need to Know • Walkthrough • Training Opportunities • Deadline Wave Training – Spring 2014

  38. Historical Adjusted Graduation Cohort FY2012 – 8th Grade FY2013 – 9th Grade FY2016 + = FY2012 – 8th Grade FY2013 – 8th Grade Not Yet Determined + = FY2011 8th Grade FY2013 9th Grade FY2012 9th Grade FY2015 + + = Wave Training – Spring 2014

  39. Historical Adjusted Graduation Cohort • Graduated • Exited to another Diploma Issuing School • Dropped Out • Emigrated • Died • Exited to a Non-Diploma Issuing School or Institution • Exited to Homeschooling • Exited – Received their GED • Exited – Reached the Maximum Age for Services • Exited – Suspension • Exited – Completed IEP, but did not receive a diploma • Finished Out the Year *** • Exited – Over Compulsory Age • Permanently Incapacitated • Never Enrolled Wave Training – Spring 2014

  40. Historical Adjusted Graduation Cohort Cohort Year 1 - 2010 Student Enters 9th Grade School A Cohort Year 2 - 2011 School A – Dropout Cohort Year 3 - 2012 Cohort Year 4 - 2013 School B It’s all about the Cumulative Four Year Record Wave Training – Spring 2014

  41. Historical Adjusted Graduation Cohort • Graduated • Exited to another Diploma Issuing School • Dropped Out • Emigrated • Died • Exited to a Non-Diploma Issuing School or Institution • Exited to Homeschooling • Exited – Received their GED • Exited – Reached the Maximum Age for Services • Exited – Suspension • Exited – Completed IEP, but did not receive a diploma • Finished Out the Year *** • Exited – Over Compulsory Age • Permanently Incapacitated • Never Enrolled Wave Training – Spring 2014

  42. Historical Adjusted Graduation Cohort • Purpose • What has changed? • FAQ’s • Best Practices/Need to Know • Focus on the FY2013 Cohort Group. Only student with a Cohort Class of 2013 will be used. • Step through it a category at a time • Walkthrough • Training Opportunities • Deadline Wave Training – Spring 2014

  43. Historical Adjusted Graduation Cohort Are all of my FY2013 graduates listed on here as graduates? Check the rest of the Cohort Class of 2013 records to make sure their cohort year is correct. Modify if not. Check the Dropouts – this list will contain dropouts from last year and multiple years leading up to 2013. Focus on Cohort Class of 2013. Is the last known status still dropout as of the end of the FY2013 (2012-2013) school year. You can modify these codes still if you know of a different status. Check the remaining students (Again Focus on Cohort Class Of 2013). Check their exit codes. Wave Training – Spring 2014

  44. Historical Adjusted Graduation Cohort Wave Training – Spring 2014

  45. Historical Adjusted Graduation Cohort Wave Training – Spring 2014

  46. Historical Adjusted Graduation Cohort Wave Training – Spring 2014

  47. Historical Adjusted Graduation Cohort Wave Training – Spring 2014

  48. Historical Adjusted Graduation Cohort Wave Training – Spring 2014

  49. Historical Adjusted Graduation Cohort Wave Training – Spring 2014

  50. Historical Adjusted Graduation Cohort Wave Training – Spring 2014