Bilingual Coordinators Network Meeting November 19, 2010 Sacramento, CA

1. Bilingual Coordinators Network MeetingNovember 19, 2010Sacramento, CA

2. Language Policy and Leadership Office Update

3. Title III Program and FundingMichele Anberg-EspinosaErin KoepkeEducation Programs Consultants

4. “Award” Letters Letters regarding funding for the 2010–11 school year is anticipated to be mailed out late November. The letters confer spending authority for the Limited English Proficient (LEP) and Immigrant Education Programs, and local educational agencies (LEAs) do not need to wait to receive their apportionment from their county offices in order to begin spending. In future years, LEAs will not receive a letter regarding their allocation amounts. They may access their allocations around mid-November of each year at the Consolidated Application Program Entitlements Web page at http://www.cde.ca.gov/fg/aa/ca/consolapp.asp.

5. Allocation Amounts The per-pupil allocation for LEP is $105.75. The total allocation amounts will be available on the Title III Language Instruction for LEP Students Web page at http://www.cde.ca.gov/sp/el/t3/lep.asp in late November. The per-pupil allocation for Immigrant is $105.00. The total allocation amounts will be available on the Title III Immigrant Students Web page at http://www.cde.ca.gov/sp/el/t3/immigrant.asp in late November.

6. Apportionments The request for the last apportionment for fiscal year (FY) 2008–09 was submitted to the School Fiscal Services Division (SFSD) in mid-October. The third apportionment for FY 2009–10 was submitted to the SFSD in mid-October. The first apportionment for FY 2010–11 is anticipated to be processed by late November.

7. End of Year Expenditure Reports End of Year (EOY) Expenditure reports were due on November 1, 2010, and the window is now closed. If your LEA has not submitted, please contact the Language Policy and Leadership Office (LPLO) immediately. All obligations must be liquidated no later than 90 days after the funding period ends. For the FY 2008–09 sub-grant, all obligations need to be liquidated by December 30, 2010.

8. Legal Obligations According to the California State Accounting Manual, “Legal obligations are commitments made by an LEA to purchase goods or services immediately or in a future period.” To determine whether a financial commitment should be reported as an obligation, please refer to Title 34, Part 76, Section 707 from the Code of Federal Regulations (CFR): Retrieve by CFR Citation Web page found at http://www.gpoaccess.gov/cfr/retrieve.html (Outside Source).

9. The Student National Origin Report LEAs not submitting a Student National Origin Report (SNOR) in FY 2010 will be receiving a “Late SNOR letter” and will need to submit their SNOR immediately. Non-submission of SNOR data can impact eligibility for Title III Immigrant funding for up to three years.

10. The Student National Origin Report LEAs should have submitted SNOR data via California Longitudinal Pupil Achievement Data Systems (CALPADS) on October 6, 2010, and will update SNOR data via CALPADS on March 1, 2011. Private Schools will submit SNOR data to the CDE electronically via the CDE’s SNOR online reporting Web page. The window will open on March 1, 2011. Note: The Private School immigrant count submitted in March, 2011, should reflect the count taken either on October 6, 2010, or March 1, 2011. For questions pertaining to SNOR submission via CALPADS, contact the CALPADS office by phone at 916-324-6738 or by email at calpads@cde.ca.gov. For questions pertaining to Private School SNOR submission, contact Erin Koepke, Language Policy and Leadership Office, by phone at 916-323-5467, or by email at ekoepke@cde.ca.gov.

11. Immigrant Student Definition As of July 1, 2009, the definition of Immigrant Students has been updated. Sections 3301(1) and (6) of the Elementary and Secondary Education Act (ESEA) define immigrant children and youth as individuals who: 1) Are aged three through 21 2) Were not born in any state* 3) Have not been attending one or more schools in any one or more states for more than three full (cumulative) academic years. *Section 3301(14) of the ESEA defines “State” as each of the 50 states, the District of Columbia, and the Commonwealth of Puerto Rico.

12. The Consolidated Application II The Consolidated Application (ConApp) II is due on January 31, 2011. LEAs will report their obligations for FYs 2009–10 and 2010–11.

13. Language Policy and Leadership Contacts For fiscal questions regarding the LEP Student Sub-grant program, please contact Patty Stevens, Associate Governmental Program Analyst, by phone at 916-323-5838 or by e-mail at pstevens@cde.ca.gov. For programmatic questions, please contact Michele Anberg-Espinosa, Bilingual/Migrant Education Programs Consultant, by phone at 916-323-4872 or by e-mail at manbergespinosa@cde.ca.gov.

14. Language Policy and Leadership Contacts For fiscal questions regarding the Immigrant Student Sub-grant program, please contact Clifton Davis, Jr., Associate Governmental Program Analyst, by phone at 916-323-5808 or by e-mail at cdavis@cde.ca.gov. For programmatic questions, please contact Erin Koepke, Education Programs Consultant, by phone at 916-323-5467 or by e-mail at ekoepke@cde.ca.gov.

15. Two-Way Bilingual Immersion • LEAs will be receiving a letter requesting information for the Two-Way Bilingual Immersion (TWBI) directory. • A form was included with the letter and is to be faxed to Michele Anberg-Espinosa at 916-319-0138 by December 19, 2010, with current information about new or already existing TWBI programs. • Schools currently listed on the directory also should have received a copy of the form and should coordinate with their LEA superintendent’s office so that forms are not submitted twice.

16. Two-Way Bilingual Immersion, Continued • LEAs/schools are asked to fax the form even if there have been no changes in their program information since the last submission for the directory. • For questions, please contact Michele Anberg-Espinosa, Bilingual/Migrant Education Programs Consultant, by phone at 916-323-4872 or by e-mail at manbergespinosa@cde.ca.gov.

17. Title III Accountability UpdateLilia G. Sánchez Education Programs Consultant

18. Title III Requires States to: Define two annual measurable achievement objectives (AMAOs) for increasing the development and attainment of English proficiency Include a third AMAO related to meeting Title I Adequate Yearly Progress (AYP) for the English learner (EL) subgroup at the LEA level 18

19. Title III Requires States to: Continued Hold Title III LEAs and Consortia accountable for meeting all AMAOs Provide technical assistance to LEAs not meeting AMAOs for 2 and 4 consecutive years 19

20. Consequences of Not Meeting the AMAOs If a Title III LEA or consortia does not meet one or more of the AMAOs in any year, it must: Inform the parents of all ELs in the LEA, or consortia as a whole, that the AMAOs have not been met This notification should be provided within 30 days of the public release of the Title III Accountability Reports 20

21. Title III Accountability Is at the LEA level only Districts County Offices of Education (COEs) Direct funded charters Consortia Accountability reports are prepared only for LEAs and Consortia that are Title III funded. 21

22. Changes to TIII Accountability AMAO 2 • Include all ELs • Annual and initial testers classified as ELs • Two cohorts are established: 1. ELs receiving EL services for less than 5 years 2. ELs receiving EL services for 5 years or more • ELs/Consortia must meet targets for both cohorts to meet AMAO 2

23. AMAO 2 Results for 2009–10 • AMAO 2 • 74% of LEAs/consortia met less than 5 years target • 75% of LEAs/consortia met 5 years or more target • 63% of LEAs/consortia met both targets of AMAO 2

24. AMAO 3 Academic Achievement EL Subgroup must meet AYP targets in: English Language Arts Participation rate Percent Proficient or above Mathematics Participation rate Percent Proficient or above EL subgroup for AYP includes Redesignated Fluent English Proficient (R-FEP) students who have not scored proficient or above on the California Standards Test (CST) in English Language Arts (ELA) 3 times after being reclassified. 24

25. AMAO 3 Results for 2009–10 • AMAO 3 • 19% of LEAs/Consortia • 7% of LEAs/Consortia in “Pending” • LEAs/Consortia met all requirements for the safe harbor alternative method of meeting the percent proficient criteria for the EL subgroup except the graduation rate requirement received a “Pending” AMAO 3 determination.

26. AMAO 3 “Pending” Determination • 2010 graduation rates were not available prior to 2010 AYP release in September 13, 2010 • LEAs/consortia that received a “Pending” status for met all AMAOs maintained 2008–09 status • When graduation rate data becomes available, Title III data will be updated and LEAs/consortia Title III status will change

27. Title III Accountability – 2009-10 AMAO Year Status • Number of LEAs/consortia receiving Title III funds: 649 • Number meeting all three AMAOs: 80 Source: September 13, 2010

28. 2009–10 Title III Accountability Report Information Guide • Contains detailed information describing the 2009–10 AMAO calculations • Posted on the CDE Title III Accountability Web page at http://www.cde.ca.gov/ta/ac/t3/documents /infoguide0910.pdf

29. Title III Year 2 LEAs in Improvement Status • 79 LEAs (6 pending) identified as not having met one or more AMAOs for two consecutive years • Data source: 2010 AYP Report and 2009–10 Title III Accountability Report released in September 13, 2010

30. Title III Requirements for not meeting AMAOs for 2 consecutive years LEA or Consortia must notify parents of ELs that the LEA did not meet AMAOs Notification must be provided within 30 days of public data release. Sample parent notification letters in English and other languages are on CDE Title III Accountability Requirements 2010 Web page at http://www.cde.ca.gov/sp/el/t3/t3amaotargets10.asp October 4, 2010 is the deadline for notifying families. 30

31. Requirements Continued: Develop an Improvement Plan Addendum (IPA) that identifies the strategies and activities the LEA will implement to ensure that AMAOs are met 31

32. IPA Sequence Conduct data analysis Implement, monitor, and evaluate Increase English Language Proficiency and Student Achievement Identify factors that contributed to failure to meet AMAOs Develop strategies to meet AMAOs Investigate solutions 32

33. Three Major Tasks for the IPA Gather EL student performance data using the English Learner Subgroup Self Assessment (ELSSA) and, with LEA staff, analyze the data and the level of implementation of the current programs and services for ELs 2. Analyze the data and information to discern strengths and weaknesses of the current LEA plan for effectiveness with EL students 3. Formulate responses to address each element of the IPA that needs improvement 33

34. Other Title III Year 2 Support Documents • IPA Instructions 2010 (for completion of IPA Outline) • IPA Evaluation Checklist (used by readers to review the IPAs)

35. Title I Program Improvement and Title III Y2 Co-identified LEAs • Program Improvement (PI) LEAs in Title I that are also • in Title III Year 2 improvement status are subject to • combined accountability requirements • Aligned Title I and Title III planning and reporting • requirements are fully described in word documents at the • Title I Program Improvement Web page • Complete instructions for every combination of Title I • PI and Title III Accountability can be found on the PI LEA • Requirement Web page at • http://www.cde.ca.gov/ta/ac/ti/leapireq.asp

36. Title I PI +TIII Year 2Plan Submission Newly identified LEAs inTitle I PI Year 1 and Title III Year 2 • Must complete the Title III Year 2 IPA and insert it into Item 6a of the LEA Plan Addendum • After approval of the local governing board, submit an electronic copy of the Title I LEA Plan Addendum as a Microsoft Word document to LEAP@cde.ca.gov • A copy of the Title III IPA as a Microsoft Word document to LEAP-TITLEIIIYear2@cde.ca.gov • A copy of the Title III IPA as a Microsoft Word document to the Title III Regional COE Lead • Due date: January 13, 2011.

37. Title I PI +TIII Year 2Plan Submission Cont. LEAs in Title I Year 1 (maintaining PI Year 1 status) and Title III Year 2 • Must complete a Title III Year 2 IPA and insert it into Item 6a of the LEA Plan Addendum, which was completed by the LEA in the first year of PI Year 1 status • After approval of the local governing board, submit an electronic copy of the Title I LEA Plan Addendum as a Microsoft Word document to LEAP@cde.ca.gov • A copy of the Title III IPA as a Microsoft Word document to LEAP-TITLEIIIYear2@cde.ca.gov • A copy of the Title III IPA as a Microsoft Word document to the Title III Regional COE Lead • Due date: January 13, 2011.

38. Title I PI +TIII Year 2Plan Submission Cont. Newly identified and LEAs maintaining their PI Year I status inTitle I Year 2,and Title III Year 2 • Must continue to implement their current LEA Plan Addendum and complete the Title III Year 2 IPA • The IPA must be inserted into Item 6a of the LEA Plan Addendum • After approval of the local governing board, submit an electronic copy of the Title I LEA Plan Addendum as a Microsoft Word document to LEAP@cde.ca.gov • A copy of the Title III IPA as a Microsoft Word document to LEAP-TITLEIIIYear2@cde.ca.gov • A copy of the Title III IPA as a Microsoft Word document to the Title III Regional COE Lead • Due date: January 13, 2011

39. Title I PI +TIII Year 2Plan Submission Cont. Newly identified LEAs inTitle I PI Year 3 and Title III Year 2 • Must complete an IPA and a revised local LEA Plan • After approval of the local governing board, submit an electronic copy of the IPA as a Microsoft Word document to LEAP-TITLEIIIYear2@cde.ca.gov • A copy of the IPA as a Microsoft Word document to the Title III Regional COE Lead • Due date: January 13, 2011 • Following the November 9-10, 2010, State Board of Education meeting, revise the LEA Plan to document implementation of the SBE-assigned corrective action • After approval by the local governing board, submit the revised LEA Plan as a Microsoft Word document to LEAP@cde.ca.gov by March 9-10, 2011

40. Title I PI +TIII Year 2Plan Submission Cont. LEAs in Title I PI Year 3+ (maintaining PI Year 3 status) and Title III Year 2 • Must complete a Title III Year 2 IPA • After approval of the local governing board, submit the Title III IPA as a Microsoft Word document to LEAP-TITLEIIIYear2@cde.ca.gov • A copy of the IPA as a Microsoft Word document to the Title III Regional COE Lead • Due date: January 13, 2011

41. Title III Year 2 OnlyIPA Submission The IPA must be submitted electronically to: The CDE Language Policy and Leadership Office at LEAP-TITLEIIIYear2@cde.ca.gov Title III Regional Lead You must keep a copy of the submission form with all original signatures on file in the LEA office Contact your County Regional Lead for technical assistance with the IPA The due date for the IPA is January 13, 2011 41

42. Timeline and Process for IPA Development Convene a leadership team to initiate the IPA Administer the Academic Program Services (APS), District Assistance Survey (DAS), ELSSA, Inventory of Supports and Services (ISS), and the Equitable distribution Plan as needed Analyze the data and review the current plan for ELs Identify activities to include in the IPA 42

43. Timeline and Process for IPA development • Send draft IPA to Title III Regional • Lead for feedback and guidance if • needed, then revise as suggested • Begin plan implementation • immediately • (Do not wait for the CDE review to • start the plan implementation)

44. Timeline and Process for IPA development • After the CDE receives your plan: • Plan is evaluated by a team of • reviewers • LEA is contacted if revisions are • necessary • Failure to submit IPA may resultin • the withholding of Title III funds

45. Year 2 Resources The CDE Title III Accountability Requirements 2010 Web page at http://www.cde.ca.gov/sp/el/t3/t3amaotargets10.asp has the following documents: Sample parent notification letters ELSSA Tool and Toolkit ELSSA PowerPoint LEA IPA Outline LEA IPA Instructions IPA Evaluation Checklist Title III Accountability Reports (Link) Title III Accountability Information Guide (Link) http://www.cde.ca.gov/ta/ac/t3/documents/infoguide0910.pdf • Your Title III Regional County Lead 45

46. Title III Year 4 LEAs in Improvement Status 56LEAs (1 pending) did not meet one or more AMAOs for 4 consecutive years for the EL subgroup 48 School Districts, COEs, and Independent Charters 8 Consortia Source: September 13, 2010 46

47. Consequences of Not Meeting the AMAOs If the LEA or consortia does not meet the AMAOs for four consecutive years (2006ￚ07,2007ￚ08, 2008ￚ09, 2009ￚ10): • The state shall require the LEA or consortia to modify its curriculum, program, and method of instruction as approved by the State Board of Education in January 9, 2008

48. Title III Requirements for Not Meeting AMAOs for 4 Consecutive Years LEA or Consortia must notify parents of ELs that the LEA did not meet AMAOs. Notification must be provided within 30 days of public data release. Sample parent notification letters in English and other languages on the CDE Title III Accountability Requirements 2010 Web page at http://www.cde.ca.gov/sp/el/t3/t3amaotargets10.asp. October 4, 2010 is the deadline for notifying families. 48

49. Online Action Plan • The LEA is the nexus for educational improvement • It provides the leadership, fiscal, human, and technical resources to fully implement a solid instructional program

50. Online Action Plan • The Online Action Plan (OAP) process involves thoughtful identification, prioritization, and implementation of actions with potential to bring dramatic improvements in districts and school programs