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N O T E. If the slide show is not launched, click on View  Slide Show in the menu bar at the top of the Power Point window. When the View option is not visible, the slide show has been launched and you must click to proceed to the next slide. “CLICK” TO CONTINUE….

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Presentation Transcript
slide1

N O T E

If the slide show is not launched, click on View  Slide Show in the menu bar at the top of the Power Point window.

When the View option is not visible, the slide show has been launched and you must click to proceed to the next slide.

“CLICK” TO CONTINUE…

slide2

T A S K 3

“CLICK” TO CONTINUE…

module 8 analysis exercise

T A S K 3

Module 8 Analysis Exercise

The purpose of this exercise is to walk you through a 12-step analysis process (see slide 5) using the documents and the automated tools provided. There are tasks associated with each step of the process.

To begin this exercise, we recommend you open and minimize all of the documents (if you haven’t or can’t print them for reference) and tools (you will need to use wInsight and MS Project). This will allow you to readily move between documents, using the Microsoft Windows Navigation buttons at the bottom of your screen, as you step through this exercise.

“CLICK” TO CONTINUE…

task 3

T A S K 3

TASK 3

In Task 3, you will complete steps 6 through 8 of the analysis process (see next slide). To complete these steps you first perform a network schedule analysis.

Next you identify any changes to the baseline. Changes to the contract baseline can occur as a result of contract modifications, application of Management Reserve (MR) or assignment of Undistributed Budget (UB). Since contract baseline integrity should be maintained, it is important to identify any baseline changes and determine the source and cause.

Finally, you perform an analysis of schedule drivers.

Open Microsoft Project 2000

Open the “Jun00” Project file (can be downloaded from the “Reference Documents” page)

Open wInsight (if you closed it after Task 2)

Open the “LAR VEHICLE 2” database

“CLICK” TO CONTINUE…

12 step integrated program management model

T A S K 3

12-Step Integrated Program Management Model

Data Collection

Program Requirements Analysis

Contract Analysis

Technical and Risk Analysis

Data Validity Check

Network Schedule Analysis

Performance Measurement Baseline (PMB) Analysis

Schedule Drivers Analysis

Cost Drivers Analysis

EAC and PAC Forecasts

Financial Analysis

Reports to Management

“CLICK” TO CONTINUE…

step 6 network schedule analysis

T A S K 3

Step 6 – Network Schedule Analysis

Why – Deviation from schedule is a major driver of cost.

What – Evaluate the current schedule’s critical path, forecast milestone completion dates and the schedule status of the technical drivers from Step 4 (Task 1).

TASKS:

In MS Project, filter for “Milestones” & correlate with APB schedule KPPs

Determine whether APB Schedule KPPs are achievable (objective and threshold)

HINT: To “filter” in MS Project, select PROJECT => FILTERED FOR: and select “MILESTONES”, “CRITICAL”, etc. (see example on next slide)

“CLICK” TO CONTINUE…

step 6 network schedule analysis cont d1

T A S K 3

Step 6 – Network Schedule Analysis (cont’d)

TASKS (cont’d):

Filter for “CRITICAL” and identify which WBS elements are on the Critical Path. You may need to refer to WBS numbers in wInsight to identify which items are being referred to.

To see the WBS numbers in Project, highlight the “TASK NAME” column, and select INSERT => COLUMN , and then in the “Column Definition” box, under “Field Name”, select “WBS”. The “WBS” column should appear to the left of the “TASK NAME” column.

Filter for “SLIPPED/LATE PROGRESS” (use “More filters”)

Determine “FLOAT” time for the WBS Elements identified as Technical Drivers in Step 4 (Task 1)

“CLICK” TO CONTINUE…

step 7 pmb analysis

T A S K 3

Step 7 – PMB Analysis

Why – The PMB is the plan against which progress is measured. Changes must be controlled and the causes analyzed for impact on contract performance.

What – Ensure the PMB represents the current plan for accomplishing the remaining work, and that it incorporates any approved changes. Review the CPR Format Three and Format Five (not required in this exercise) to identify any PMB changes and the contractor’s explanation for them. Review the amount/use of management reserve (MR); examine the amount of undistributed budget (UB); and evaluate any single point adjustments (SPAs) and/or over target baselines (OTBs).

Continued on next slide

“CLICK” TO CONTINUE…

step 7 pmb analysis cont d

T A S K 3

Step 7 – PMB Analysis (cont’d)

TASKS:

Open wInsight (if it was closed)

Examine the wInsight EAC Chart & Six Period Summary for (see next two slides for guidance on finding the EAC Chart and Six Period Summary):

PMB changes

Undistributed Budget (UB)

Management Reserve (MR)

Level 1 Elements

HINT: In the WBS Hierarchy (default view that first appears when you open the data base), select the element you want to examine (e.g., PMB, MR, etc.) by double clicking on the element. Then select the EAC Chart and Six Period Summary for that element.

“CLICK” TO CONTINUE…

step 8 schedule drivers analysis

T A S K 3

Step 8 – Schedule Drivers Analysis

Why – Deviation from schedule is a major driver of cost.

What – Correlate schedule metrics from wInsight with the critical path in the network schedule, and with technical and risk drivers

TASKS:

Open wInsight (if it was closed)

Use the Lowest/All toggle button on the menu bar ( ) to show only lowest level items (see next slide)

Sort wInsight @ lowest level for cumulative SV$ (Top 3)

HINT: Select SORT => Sched Var Cum (see slide # 15)

You should see the lowest level items sorted in descending order from largest negative schedule variance (top) to highest positive variance (bottom)

“CLICK” TO CONTINUE…

step 8 schedule drivers analysis cont d2

T A S K 3

Step 8 – Schedule Drivers Analysis (cont’d)

TASKS (cont’d):

Sort wInsight @ lowest level for cumulative SV% (Top 3)

HINT: Select SORT => Sched Var Cum %

Highlight “CV” column; right click on column, select COLUMN => INSERT (see next slide)

In FIELD dropdown menu, select “SV Percent”

You should see the lowest level items sorted in descending order from largest negative schedule variance percent (top) to highest positive variance percent (bottom)

“CLICK” TO CONTINUE…

step 8 schedule drivers analysis cont d3

T A S K 3

Step 8 – Schedule Drivers Analysis (cont’d)

Highlight column; then right click on column

“CLICK” TO CONTINUE…

step 8 schedule drivers analysis cont d4

T A S K 3

Step 8 – Schedule Drivers Analysis (cont’d)

TASKS (cont’d):

Open Microsoft Project Jun00 schedule (if it was closed)

Correlate SV% and SV$ wInsight elements with critical path tasks in Project schedule

HINT: In Microsoft Project, select PROJECT => FILTERED FOR: => CRITICAL

Correlate SV% and SV$ elements with technical drivers from Step 4 (Task 1)

Determine possible schedule slippage causes

“CLICK” TO CONTINUE…

slide19

T A S K 3

SAMPLE

To print the PowerPoint slides, CLICK on File  Print… You will then be prompted to choose your print options. Select them and CLICK OK.

“CLICK” TO CONTINUE…