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Council of Research Associate Deans January 20, 2011. Agenda. Project scope Essential functionality Timeline Opportunities for research community input Way to keep research community informed and involved. What SIRC Is (Project Scope). In Scope Functional areas:

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Council of Research Associate Deans January 20, 2011


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    1. Council of Research Associate DeansJanuary 20, 2011

    2. Agenda • Project scope • Essential functionality • Timeline • Opportunities for research community input • Way to keep research community informed and involved

    3. What SIRC Is (Project Scope) • In Scope Functional areas: • Institutional Review Board (IRB) Administrative and Compliance Functions • Institutional Animal Care & Use Committee (IACUC) Administrative and Compliance Functions • Institutional Biosafety Committee (IBC) • Human Subjects Research Compliance (HSRC) • Controlled Substances (CS) • Incoming Unfunded Research Agreements (UFRA) • Compliance Related Training Verification • Currently Out of Scope • Submission of PRFs and Grant Proposals. • Conflict of Interest Reporting • Outgoing Unfunded Research Agreement HIPAA • Training Management 3 email: SIRC_PM_TEAM@LISTS.UMN.EDU

    4. What SIRC Will Do A flexible, robust web-based tool will ease administrative burden, create greater transparency and speed review throughout the life cycle of research projects. PIs and study staff will have the ability to submit, edit, clone and track submissions online. Transparency of review and approval status will provide a useful tool to gain and remain in compliance.

    5. Key Features for Faculty and Research Community • Web-based Interfaces • Researcher “dashboard” • Online forms (new, amendments or change requests, continuing review, etc.) • Electronic submission, communications, and management processes • Online “Smart Forms” • Leverage central authentication (x.500 login) to use existing Enterprise data (HR Contact, Training, Funding) when it exists rather than requiring user to enter. • Question-based logic enables relevant question areas and disables (grays out) non-relevant questions. • Can be started and edited by non-PI team members. • Can be started, saved as drafts, to be completed later. • Protocol submissions can be cloned and modified to reduce data entry. • Accepts multiple file formats for electronic attachments which supports a paperless process • Create and maintain consent forms (with version control) online • Process Transparency • Researcher dashboard displays status of each submission in real time • Groups communications, action history, and relevant notes with protocol • Access to all versions of a submitted protocol 5 email: SIRC_PM_TEAM@LISTS.UMN.EDU

    6. What we hope to achieve • Reduction in time needed to complete/revise application • Reduction in common stipulations • Reduction in approval lapses • Improved review times • Easier revisions • Version control • More complete and timely communication 6 email: SIRC_PM_TEAM@LISTS.UMN.EDU

    7. Timeline 7 email: SIRC_PM_TEAM@LISTS.UMN.EDU

    8. Opportunities for Researcher Input 8 email: SIRC_PM_TEAM@LISTS.UMN.EDU

    9. Best Ways To Keep Research Community Informed? • Website • Opt in email list (Project updates, invitations to participate in future sessions) • Research News Online • Updates at Governance Groups, Review Committees, etc. • Other? 9 email: SIRC_PM_TEAM@LISTS.UMN.EDU

    10. http://www.research.umn.edu/sirc.html 10 email: SIRC_PM_TEAM@LISTS.UMN.EDU

    11. Next Steps • Conference Room Pilot (February 9 - 11) Opportunity to provide feedback on design and functionality directly to the project team. 11 email: SIRC_PM_TEAM@LISTS.UMN.EDU

    12. Questions? Comments? Feedback? 12 email: SIRC_PM_TEAM@LISTS.UMN.EDU