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Preparing and Submitting an External Grant Proposal: Tips for Navigating the Intersection of Science, Schools and SPA. Moderator: Joanne Sobeck, Ph.D., School of Social Work Panelists: James Barbret, OVPR/SPA Andrew Feig, Ph.D., Chemistry

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slide1

Preparing and Submitting an External Grant Proposal: Tips for Navigating the Intersection of Science, Schools and SPA

Moderator:

Joanne Sobeck, Ph.D., School of Social Work

Panelists:

James Barbret, OVPR/SPA

Andrew Feig, Ph.D., Chemistry

Jeffrey Loeb, M.D., Ph.D., Center for Molecular Medicine and Genetics

slide2

Today’s Topics

  • Developing your idea for a grant proposal
  • Planning for a successful submission
  • Writing the proposal
  • Submitting the proposal
  • Critiquing the proposal, post-submission
  • Re-submitting
  • Overall comments and questions
slide3

Developing Your Ideas

  • Develop an hypothesis
  • Get preliminary data/review the literature
  • Significance/Innovation
  • Write specific aims
  • Use your mentor(s)
slide4

Best Tips

  • Be ambitious but not too ambitious
  • Be innovative but not too innovative
  • Consider “expansion of concept” ideas
  • Be flexible and open to suggestions for change
slide5

Hypothetical Proposal

Eating yellow snow and school performance among children

slide6

Hypothesis

  • A chemical compound in the yellow snow creates cognitive problems
slide7

Specific Aims

  • Substantiate that children eating yellow snow have cognitive problems compared with children who do not eat the yellow snow
  • Match on age, gender and SES
  • Isolate and identify the substance(s) in the yellow snow
  • Develop remediation/intervention/education to prevent children from eating yellow snow
planning
Planning
  • Identify the agency and funding mechanism that fits your idea
  • Periodically contact the Program Officers
  • Identify what preliminary data are needed
  • Identify deficiencies
  • Get collaborators/consultants for those deficiencies
  • Modify the aims if necessary
  • Use your mentor(s)
slide9

Best Tips

  • Make a commitment to find/make the time necessary to prepare and write a competitive proposal.
  • Don’t assume you know what the funder wants. Download, read carefully and take to heart the funder’s mission and guidelines. Make sure your idea fits into their RFA.
  • Be pro-active and make sure that your grant goes where it has the best chance of getting funded. Send an abstract with specific aims to see if this funder is appropriate.
  • Write a stunning one-page specific aims page (NIH) and don’t send it until you run it by your mentor(s).
writing the proposal
Writing the Proposal
  • Read and take to heart the instructions
  • Write clearly for a general audience; make no assumptions
  • Don’t make the reviewers guess on the significance, innovation, and relevance to the funder---sell your idea!
  • Articulate the need in a maximally understandable way
  • Revise, revise, revise
  • Prepare your budget and revise more
  • Make a check list for all required components (compliance human, animal, biosafety, facilities and equipment, WSU environment, biosketches)
  • Be prepared to change your specific aims again
  • Use your mentor(s)
slide11

Best Tips

  • Use OVPR’s review mechanism if you have sufficient time
  • Align the budget with the aims. Grant administrators can provide accurate costs for salary figures, GRA tuition, participant recruitment, etc.
  • Begin to meet with your departmental administrator/grants coordinator to plan for grant submission and required documents (subcontract letters, consultant letters of support)
  • Continue to develop and refine the budget as you move the proposal forward
slide12

Proposal Submission

  • Inform your Sponsored Program Administration (SPA) officer that you are submitting a grant proposal. Provide your officer with the RFA, PA.
  • Work with Sponsored Program Administration (SPA) in the Office of the VP for Research to submit the proposal.
slide13

Post-Proposal Critique

  • Anticipate some of the criticism you might receive from the reviewers – (e.g., should I have provided more data? )
  • Expect rejection but don’t let it slow you down -- keep working in anticipation that you’ll re-submit.
slide14

Re-Submitting

  • Read the reviews with an open mind and say ‘thank you for beating me up’
  • Find out all you can about the review and discussion (read between the lines)
  • Call the program officer to fill you in on the discussion of your proposal
  • Consider delaying resubmission to truly respond to the reviewers
  • Use your mentor(s)
slide15

Additional Advice

  • Mentoring/orienting new faculty
  • What to do with the new NIH guidelines
  • Communication with foundations, NIH and NSF regarding how your idea fits their mission
  • Should you submit an R01 or R21 if you’re a new investigator?
slide16

Thank You! Questions?

Joanne Sobeck Andrew FeigDirector for Research Associate ProfessorSchool of Social Work Department of Chemistryjoanne.sobeck@wayne.eduafeig@chem.wayne.edu

Jeffrey Loeb James BarbretAssociate Director, Center for Associate Vice PresidentMolecular Med and Genetics Office of the VP Researchjloeb@med.wayne.edujames.d.barbret@wayne.edu