Introduction

1. Introduction The Developer must ensure that the Work Environment Coordinator (D/C) prepares and updates the Health and Safety Plan (PHS). The PHS should be able to provide the basis for the execution of the project to take place in a fully operational and safe manner.The PHS is prepared during the designand must be available on the construction site in the first (final) version at the start of construction.In the case of small and medium-sized construction sites, a PHS must only be prepared when special hazardous work is included, see Annex 1 of the Dept.Order on the Obligations of the Developer.It is important that the preparation of PHS starts at the same time as the designand that it is closely linked to the design in such a way that the project's work environment is optimized."The Developer must contribute to an agreement between the Work Environment Coordinator(D) and the Design Manager (arch) on cooperation and input to PHS.“ Chapter 1, §1 PCS. 2. Small construction sites: means construction sites that employ less than 5 persons at the same time.   PCS. 3. medium-sized construction: means construction sites that employ between 5 and 10 people at the same time.   PCS. 4. large construction sites: means construction sites that employ more than 10 persons at the same time. The PHS must show delimitation of safety provisions in common areas to the indv. contractors, as well as a timetable and site plan.

2. 2. When should the PHS be prepared?A plan for health and safety (PHS) must be prepared during the design phase if there are more than one employer present during the execution phase, and more than ten people are employed at the construction site.   At construction sites with more employers and 10 or fewer people employed simultaneously, a PHS should be prepared if the site is particularly dangerous. In this case, the PHSmust cover the part of the work relating to the particular hazard. Const.site size/ Type of risk Several employers wth. total of 1-10 employees simultaneously Several employers >10 employees simultaneously Demand for written PHS Ordinary health and safety risks No demand for written PHS Demand for written PHS Demand for written PHS, but only for the particularly dangerous work part Particularly dangerous work PHS must be available to employees and employers at the site during the entire construction period

3. 2. (continued) The tender documents must also indicate the services to be provided by the indiv. contractor, and when they should be available to the working environment coordinator. For example, it may be a good idea to instruct the contractor to provide the necessary information for completing or updating the PHS in connection with the signing of the contract.

4. 3. Preparation of the PHSThe Plan for Health and Safety (PHS) must contain the following elements: • Construction site organization (organizational plan) • Site Drawing • WorkSchedules • Description of existing conditions and risks as a result of the design of the project • Description of the construction site's traffic and other common areas, including conditions regarding order and tidiness, snow removal, gravel spreading, and waste management • Demarcation ofareas with special risks, as well as specific measures regarding possible particularly dangerous work • Procedures for checking safety provisions • Emergency (contingency) planning and evacuation plans

5. 4. Construction site organizationThe overview of the construction site's organization is expanded with an adequate address and phone list, which must contain company names and addresses, CVR numbers, works contacts, phone numbers, and e-mail addresses for: • The Client and his supervision team • The design consultants (Arch) • Contractors and their construction managers • Subcontractors, Clark of works / companies, managers • The person who, on behalf of the developer, has prepared the PHS (Work Environment Coordinator (D)) • The person who, on behalf of the developer, must update PHS (Occupational Work Environment Coordinator(C)) • The organization of the occupational health and safety organization on site / participants in safety groups and occupational health and safety committees, to the extent that they are known at this time Note: Work Environment Coordinator (D/C) : - where (D) is design process, and (C) is construction process

6. 5 Building Site Drawing  Building site drawings must show placement or indication of: • Connections for technical installations (electricity, water, sewage, tel.), Where individual contractors can connect equipment, portable cabins etc. • Traffic, transport and escape routes that are common to several employers (roads for pedestrian / vehicular traffic, lifts, material hoists, stairs, etc.), including orientation lighting.• Provisional technical equipment (cranes, mixing stations, scaffolding, vacuum cleaners, assembly and transport equipment, etc.) and stationary workplaces incl. storage space for these.• Material sites for individual contractors.• Waste disposal sites (containers) for individual contractors.• First aid kit (telephone, fire equipment, etc.).• Building management cabins (conductor and meeting sheds, etc.).• Welfare measures for individual contractors (cabin-areas, parking spaces, etc.).The construction site drawing must also indicate or describe:• The required space for the listed technical aids and sheds, etc.• Where and in what periods existing installations in the ground / existing building (power lines, gas wires, etc.) exist.• Special risks on the site (contaminated soil, poison deposits, explosives, etc.), or in existing buildings (asbestos-containing materials, PCBs, etc.)• Where work processes that involve particular risks are situated (recommended).In connection with the construction site plan, there should be a drawing that also shows the construction site plan of future conditions. Such a drawing will provide a good basis for constructing material containers, tents, lights, waste containers, cranes, etc., not to be moved along the way in the construction project. This will minimize the need to revise the construction site plan whenever new entrants arrive.

7. 6 Time Schedule The timetable must show: • When the individual employer has tasks on the site.• When work is going to take place that poses special danger.• When several employers work in the same area (common areas).The designer is responsible for assessing and describing in the project how the individual work or work phases are to be organized in relation to each other so that the work can take place in a safe and healthy manner. The developer has the legal responsibility for ensuring that the plan for health and safety (PHS) contains a schedule that enables the construction project to be properly implemented.There is, therefore, a need for close dialogue between the work environment coordinator (D) and the designer when the overall schedule is to be prepared. It will ensure that the timeframe of the developer is adapted to the project designer´s description of how the individual work or work phases are organized most appropriately in relation to each other.The timetable must be so detailed that hazardous work processes can be identified, including which work cannot be performed simultaneously with or near other work. It may thus be necessary to adjust the timetable to ensure that other employees on the site are not exposed to, for example, noisy or dusty works. The time schedule must also be so detailed that the individual contractor is able to assess whether the time allocated for the execution of the individual work / work phases is sufficient.Particularly hazardous work must be specified in time schedule separately

8. Work Environment Coordinator during Design (D) - Project basisIt is a prerequisite that the work environment coordinator (D) will be familiar with the overall decisions about the project, even before the actual design phases have commenced. This applies, for example, if there is a schematic design proposal.A prior knowledge of the overall framework for the project's design, space, environment, type of contract, schedule and complexity is a necessary starting point for the subsequent working environment coordination."Work Environment Coordinator (D) should take a good look at the content of the Brief. Among other things, it provides an opportunity to assess whether special hazardous work is required, such as excavation work, element assembly, work at height, etc."The Brief also provides the opportunity to identify focus areas from the start of the design. The focus areas - such as the use of technical aids, dust and noise - are discussed continuously during the design for prevention of occupational health risks and in relation to the drafting of health and safety plan (PHS) and the journal."When the work environment coordinator participates in the project - before the project starts, it will be possible to focus on the work environment work in determining the timetable."Resources should be allocated to the project´s designers so that they have time to attend start-up workshops with the working environment coordinator Note: Work Environment Coordinator (D/C) : - where (D) is design process, and (C) is construction process

9. 7. Description of existing conditions on siteUnless stated in the construction site drawing, conditions on the site with importance to health and safety must be described separately in the plan for health and safety (PHS). Specific risks must be described carefully. The same applies to measures and provisions that can prevent exposure to risks, partly from the individual contractors' work on the site and partly from the surroundings.

10. 8 Risks due to the design of the project Health and safety plans (PHS) must describe the risks and other special circumstances associated with the implementation of the specific project.For the sake of the other employers employed at the site, the PHS must describe what specific measures may be taken in the common areas where particularly dangerous work is carried out. As a minimum, consideration should be given to signposting in the common areas where personal protective equipment must be used so that others on the site do not accidentally enter these areas without protective equipment.Common areas can be the whole site, e.g., if an employer's employees carry out work with a very high noise level.If there is a particular risk of releases of hazardous substances, fire, explosion, accidents, etc., the necessary coordination of emergency preparedness, evacuation and exercise plans must be described, including who is responsible for coordination.Possible risks from the project's surroundings must be described – e.g., if the project's neighbor is a wastewater treatment plant, traffic conditions and cranes from adjacent construction projects.

11. 9 Common Safety ProvisionsThe Health and Safety Plan (PHS) should describe what common safety measures, including their quantity and quality, should be established, where they are established and by whom. For example, quality requirements and quantity can be seen from the construction site drawing. It should also be stated which contractors and how often the agreed common measures should be supervised .Examples of quality requirements:• Roads´ surfacing / weight that they can withstand in all weather conditions. • Scaffolding weight class and width for the different users. Should there be separate entrance ramps and / or shelter? For example, if the scaffolding needs to be changed during the performance of the various users, the changes must be described, including who is responsible for these changes and when they should be made. It should also be stated which contractors supervise scaffolding and keep them in order.

12. 10 Contingency Plans (Beredskabsplan) Emergency planning, evacuation and emergency drill plans must be described in the plan for health and safety, if applicable. This may be relevant in the case of particularly dangerous work, or if there is a particular risk of releases of hazardous substances, in particular danger of fire, explosion, accidents and the like. At the same time, it must be stated who is responsible for the ongoing control and coordination of the various plans.

13. 11 PHS During The Construction Phase When the developer has entered into agreements with the contractors (after bid accept), the plan for health and safety (PHS) must be completed in accordance with the basis and the specific agreements that have been concluded. It will typically be a work environment coordinator (C) who will solve this task.Building site drawings are revised based on the specific knowledge of the individual contractor's choice of technical aids, space requirements, etc. The time schedule should be detailed and possibly revised in cooperation with the contractor, so that all activities´ relationship to each other can be read.The other elements of the plan are adapted accordingly, as needed.After that, the PHS is finalized and finally approved by the developer.The PHS must be available before construction site launch and be available to employers and their employees at the start of the construction site.The updated PHS must be available to all employers and their employees at the construction site throughout the construction period and must actively be part of the basis for cooperation on health and safety. PHS should therefore be designed in an easily accessible form.If the job as a work environment coordinator (D) and the working environment coordinator (C) is not carried out by the same person, the PHS must be handed over properly.

14. 12 Updating PHSHealth and Safety Plan PHS must be updated on an ongoing basis. It should always be stated how the workplace organization of the construction site looks like. It must be stated who in any employer's workplace is part of the organization or group, and who represents the individual employers, and who is in the work environment organization at the safety meetings.Work Environment Coordinator (C) updates PHS, including organizational plan, construction site drawing and schedule as work on the construction site progresses and changes are made. The plan's status and updating is a fixed point at the safety meetings.Description of changesDuring the project there may be disruptions in the schedule / work processes. It is important to have all changes included in PHS, including: • New common areas • Risks of exposing others to harmful effects from dust, noise or special hazardous work, etc. • Changed use of scaffolding, e.g., use of advertisements on large facade set-ups, which may require significantly better fixing than provided according to the specifications of the tender documentsFinally, it is important that PHS always shows responsibility for the various measures in the common areas.It is recommended that all changes to the PHS be described in the minutes of the regular safety meetings with prior or subsequent processing at building site meetings.