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MULTIPLE AWARD CONSTRUCTION SERVICES TASK ORDER CONTRACT

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  1. MULTIPLE AWARDCONSTRUCTION SERVICESTASK ORDER CONTRACT PRE-PROPOSAL CONFERENCE 19 January 2012 NY ANG Hancock Field NY

  2. Key Personnel Introductions MATOC Contract National Guard Bureau Donna Phillips, Contracting Officer 174th Fighter Wing – Hancock Field Colonel Earl Evans, Mission Support Group Commander Major James Oaksford, Base Civil Engineer Lt David Livesay, Deputy Base Civil Engineer TSgt Leanne Holmes, Contracting Officer SMSgt Sandra Fisher, Contracting Officer 107th Air Wing – Niagara Falls MSgt Jennifer Restey, Contracting Officer TSgt Jason Fronden, Contract Specialist

  3. Multiple Award TaskOrder Contract "MATOC” Competitive Multiple Award Indefinite Delivery, Indefinite Quantity(IDIQ) Contract

  4. MATOC PERIOD OF PERFORMANCE 5 YEARS BASE is 2 YEAR PERIOD PLUS 3 ONE YEAR OPTIONS

  5. Scope (work) of a MATOC Contract “SCOPE” Covers a broad range of maintenance, repair, & construction services to include Design Build services

  6. Award of Task Orders FEDERAL CONTRACTING OFFICERS AT 174th Fighter Wing, Syracuse, NY 107th Air Wing, Niagara Falls, NY MAY AWARD TASK ORDERS

  7. Choice of Locations 174th Fighter Wing, Syracuse, NY Air National Guard 107th Airlift Wing, Air Reserve Station Niagara Falls, NY 174thFighter Wing supported units located at Ft. Drum, NY Eastern Air Defense Sector (EADS) Rome, NY

  8. Choice of Dollar Values $200-$250,000 $200-$500,000 $200-$1 Million $200-$3 Million $200-$5 Million

  9. Dollar Limits of MATOC Contract • $20,000,000.00 per contractor over the life of the contract • Once you reach a total of $20M no more offers will be made

  10. Dollar Limits of MATOC Contract $5,000,000.00 Per Task Order for the General Task Order Contract (In Rare Cases Over $5M) $200 MINIMUM ORDER which will be issued at time of basic contract award

  11. Number of Basic MATOC Awards • A Minimum Of Nine (9) Small Business Awards Anticipated • Task orders may be set-aside for socio-economic groups such as HUBZone, Service Disabled Veteran Owned Business, Woman Owned Small Business, etc. provided two or more contractors in the socio-economic group are awarded a MATOC Basic

  12. 8(A) Contractor Requirements NOTE: 8(A) Contractors must have approved business plans on file and services by New York District Office SBA

  13. Disclaimer THE FOLLOWING IS A BRIEF OVERVIEW OF THE PROPOSAL REQUIREMENTS OFFERORS ARE CAUTIONED TO CAREFULLY READ THE REQUIREMENTS OF THE SOLICITATION AND COMPLY ACCORDINGLY

  14. What to Submit • Section 00110 of the RFP details required information and format • 3 Volumes In 2 Binders are required • BINDER 1 • VOLUME 1 PRICE/COST, PRO FORMA DOCUMENTS • BINDER 2 • VOLUME 2 PAST PERFORMANCE REQUIREMENTS • VOLUME 3 TECHNICAL REQUIREMENTS

  15. VOLUME IOriginal and 3 Copies Cover Letter SF 1442 - Signed AREAS of CONSIDERATION- Section 00010 EXHIBIT E Price for Prototypical Project(s) REPS & CERTIFICATIONS – Section 00600

  16. Volume 2 - Past Performance Proposal Complete Exhibit A -Performance Relevancy Form- 6 Part 1/ One Part 2 Have Subcontractors Complete- Exhibit B Subcontractor Consent and Information Form List of Clients (name and number) you sent Exhibit C questionnaires to and/or final CCASS forms for the Exhibit A Part 1 projects VOLUME 2Original and 3 Copies

  17. Exhibit C (Exhibit C Package) Send Questionnaires to References Introduction Letter, Exhibit C and Questionnaire References must return NLT the Closing Date to KO Not to You Email and Fax addresses available Do not include copies of what was sent in the proposal ! If you have a CCASS Final Evaluation for the project that may be included in lieu of sending form

  18. VOLUME 3Original and 3 Copies Volume 3 -TECHNICAL PROPOSAL Read the sub factor requirements carefully and comply Complete Exhibit D Answer questions carefully and thoroughly Include required Attachments NO PRICE INFORMATION IN BINDER II

  19. Section 00800- Special Contract Provisions • Offerors should carefully read section 00800- and DIVISION 01 before preparing proposal • Important basic contract requirements and conditions are contained in these sections

  20. The Prototypical Project • Represents type of smaller projects that may be awarded under this contract • Measures contractors’ estimating system • The Government does not intend to award this project, it is for evaluation purposes only • Any references to the location (Camp Shelby, MS) are to be replaced with Hancock Field for estimating purposes

  21. Proposal Evaluation • Detailed in Section 00120 of the RFP • CAREFULLY review sections 00100, 00110 & 00120 and 00800 through Division 01 when preparing proposal • Comply with Section 00100 AND 00110 requirements • Inquire in writing if you have questions

  22. Proposal EvaluationCONTINUED • Failure to furnish a complete proposal may result in elimination from consideration • Choose your dollar levels carefully • Consider bonding • Experience and staff • These contracts let you grow over time • If you are not found technically capable for the high of the price range you chose you may be offered an award at a lower price category but this is NOT a guarantee

  23. Best Value Award Basis Past Performance and Technical when combined are SIGNIFICANTLY MORE IMPORTANTthan price

  24. Best Value Award Decision Best Value is defined as an award based on the greatest overall benefit in response to the requirement. Award is based on other factors in addition to price.

  25. MATOC Awards The Contractors whose proposals provide the best value to the Government, price and other non-cost factions considered will be awarded contracts

  26. Task Order Award & Fair Opportunity Every Contractor who is awarded a MATOC contract will be given a FAIR OPPORTUNITY to complete for the award of Task or Projects unless and exemption applies

  27. Fair Opportunity Exemptions • Urgent or emergency requirements • Services are unique or highly specialized interest of economy and efficiency • Satisfy the minimum guarantee NOTE: THIS IS NOT A REQUIREMENTS CONTRACT

  28. Other Times You May Not Be Given An Opportunity To Compete • KO May limit competition or exclude a contractor for the following reasons: • Satisfy Agency Small Business Program Goals • Projects will be set-aside for 8(a) MATOC Contractors and/or HUB Zone and/or SDVB MATOC Contractors and/or Women Owned Small Business • Failure to prosecute the work diligently on a current Task Order Award • Order outside your areas of consideration

  29. Master Specification • The Master specification, also referred to as the default specification • Establishes an industrial and/or commercial standards for maintenance and repair of Government Facilities • If SOW does not address a specification for an element of work, the master/default specification applies

  30. Contractor’s Location Normal response time is two (2) days for site visit and three (3) days to thirty (30) for proposal depending on complexity Contractors must be able to respond within 120 Minutes in the event of an emergency to view a site and possibly give a price.

  31. Insurance Requirements MATOC contractors are required to have insurance while under contract- not just when the task order is issued. You will have access to base for contract related events Must be in place if responding to emergencies

  32. Davis Bacon Wages & Bonds • Most current Davis Bacon Wage rates will apply to each MATOC Request for Proposal • Link to Web site will be provided- Note the most current wage determination at time of award of Task Order applies to the Task Order • Performance and Payment bonds are established by each Task Order • PAYMENT BOND - T.O.>$30K • PERFORMANCE BOND - T.O.>$150K

  33. Task Order AwardExecution Procedures • KO establishes site visit & notifies MATOC Contractors by email • Provides MATOC Project synopsis, offering letter and basis for award & when available SOW/Plans/Wage Rates etc.(RFQ/RFP) (Note in some instances this will be provided at the site visit) • KO & Engineer conducts the site visit with MATOC Contractors • KO validates proposal due date with Contractors

  34. Task Order Award Execution Procedures Contractor submits questions to KO who will provide answers to all If necessary, engineer makes changes via addendum and forwards to KO who issues Amendment Contractor submits price or best value proposal by hand carried, email, or fax as applicable KO does evaluation and makes award upon receipt of funds KO emails award notice to awardees Notifies all others of award only

  35. Plans and Specifications • Normal method of distribution will be via email or web posting • When issued on CD/DVD one set of project plans & specifications will be provided to each MATOC contractor at no cost. • It is the MATOC contractors responsibility to notify their subcontractors and provide them copies. • Electronic versions when available will be on the Web

  36. PROPOSALS ARE DUENOT LATER THAN 2:30 p.m. 16 February 2012 DON’T FORGET TO HAVE REFERENCES SENT IN BY THIS TIME & DATE

  37. Important Reminders Award is contemplated to be made without discussions- Do Not anticipate a chance to make corrections or changes Your first proposal will probably be your only proposal!! Read the solicitation requirements carefully!! Consider using Section 00120 to “rate” yourself before submitting the proposal-is it complete??

  38. Important Reminders • All Amendments Will On The FBO Web Site • Check Site Regularly For Changes & Refresh The Page • After Closing No Information Will Be Available Until Award • Awards Will Be Posted To The Web • Results should be announced in Approximately 90 Days

  39. Questions Questions Must Be Submitted In Writing Via Email to- Ricky.Harvey@ang.af.mil and Leanne.Holmes@ang.af.mil Submit Questions NLT COB 11 Feb 2012 Submit Questions To KO Only Do Not Call Other Government Personnel Questions Received Late May Be Held And Addressed After RFP Closing With Those Who Submitted Offerors Questions And Answers Will Be Posted To The Web Site Only

  40. Answers To Questions • All Questions, On A Non-Attribution Basis, And The Answers Will Be Posted To The FBO Web Site • If Necessary Addendums, Issued By An Amendment, Will Also Be Posted • Check Web Site Regularly And Don’t Forget To Refresh Web Page

  41. Helpful Websites • www.ccr.gov/ • http://orca.bpn.gov/ • http://www.gpo.gov/davisbacon/allstates.html • https://www.fbo.gov

  42. Questions