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PRESENTATION SKILLS. Tarek Moustafa, Ph.D. March, 2011. Treat people as if they were what they ought to be, and you help them to become what they are capable of being. -Johan Wolfgang Von Goethe. “Speech is the mirror of the soul: as man speaks, so is he.”.

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PRESENTATION SKILLS


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    1. PRESENTATION SKILLS Tarek Moustafa, Ph.D. March, 2011 Tarek Moustafa

    2. Treat people as if they were what they ought to be, and you help them to become what they are capable of being. -Johan Wolfgang Von Goethe Tarek Moustafa

    3. “Speech is the mirror of the soul: as man speaks, so is he.” • The presenter must give of himself his beliefs, his knowledge, his insights, his energy, his speech & language skills, his sensitivity to and regardfor others • In return his listeners give, in approximately the same degree, their attention, interest, and generosity of response. • It is, quite simply, an exchange of gifts. Tarek Moustafa

    4. “Who can be a good presenter?” Sure you do! Consider your qualifications & be assured. You have a body. You have a mind. You have a voice. You have a heart. You have a language. And a body of knowledge exists to help you make the most of them. Tarek Moustafa

    5. To start with • Content: what message you are trying to convey….? It has to be of added value • Integrity: do you believe in what you are saying…? Do not ever “make it” • Sincerity: do you have a hidden agenda and is it a correct agenda…? “To thy own self be true” First, learn to put the inner house in order Tarek Moustafa

    6. Why create high powered presentations? • It is expected. • It is a way to stand out. • You have no other choice. • It is the best way to communicate. • You have passion for the subject. Tarek Moustafa

    7. Afraid to face the audience F.Y.I. So is everyone who really cares Tarek Moustafa

    8. Types of presentations • Progress • Obtain decision • Selling product/service • Problem solve • Teaching • Providing Information • … Which one do you need? Tarek Moustafa

    9. Providing Information • Develop a specific purpose statement. • Decide on an opening. • List the information you are going to provide, generally 3 to 5 points. • Define all acronyms, terms and jargons. • Spell out WII-FM. Make the connection between the information and its value to the audience. • Close Tarek Moustafa

    10. Teaching a Skill • Answer WII-FM. • Explain the objectives in learning the skill. • Show the skill. • Show and tell. • Have participants practice the skill. • Provide feedback. • Review and reinforce the skill. • Connect the skill to its use back to the job. Tarek Moustafa

    11. Selling a product or service • Get you listeners attention. • Maintain the listener’s attention. • Create desire in the listener. • Action step. Tarek Moustafa

    12. Obtaining a decision • Develop a specific purpose statement. • List criteria involved in the decision in order of importance. • List the alternatives under consideration. • Present a comparison of the alternatives, mentioning the positives and negatives for each one. • Recommend one alternative and action steps for carrying out the decision. Tarek Moustafa

    13. Reporting progress • Develop a specific purpose statement. • State the purpose and methodology of the project. • Give the status of the project. • Give the results of the project to date. • List any concerns that have arisen. • Suggest action ideas to resolve concerns. • Define who is responsible for initiating the action steps and set deadlines. Tarek Moustafa

    14. P roperreparation &racticereventoorerfromance Tarek Moustafa

    15. Preparation Steps • List your needs. • Assess your audience Knowledge, Interest, Language, and Influence. • Decide your aim. • Plan your approach. • Plan your presentation development. • Plan your presentation application. • Plan a carry-over activity. • Gather materials and prepare the room. Tarek Moustafa

    16. Plan Your Approach A. How to gain attention • Outline an incident · Get them laughing • Ask for a show of hands · Ask a question • Make a promise · Use a visual aid • Have someone else present you • Make an outrageous statement • Use an unusual statistics B. Introduce the subject C. Transition to main content Tarek Moustafa

    17. Plan Presentation Development A. Make a brief outline B. Consider “CPR” • Content • Participation • Review C. Don’t Forget “CIA” • Control • Inclusion • Affection Tarek Moustafa

    18. Plan Presentation Application How to you make it personal? • W I I – FM WHAT’S IN IT FOR ME • M M F I – AM MAKE ME FEEL IMPORTANT ABOUT MYSELF Tarek Moustafa

    19. “The more effort you put into preparation and practice, the more confident you will be when you present” Tarek Moustafa

    20. The structure of a presentation Introduction Body Consolidation Tarek Moustafa

    21. INTRODUCTION I N T R O nterest eeds itle ange bjectives Tell them what you are going to tell them Tarek Moustafa

    22. BODY Start with your central thoughts Use only key words Be free flowing Feel free to connect things that relate Allow yourself to bounce around Tell them Tarek Moustafa

    23. CONSOLIDATION This part of the presentation makes it: SOLID Tell them what you have told them Tarek Moustafa

    24. Effective consolidation • Tie things together • If an action or decision is needed give opportunity and time to react • Thank audience for listening and invite for questions Tarek Moustafa

    25. 13 % 75 % 12 % EAR EYE MOUTH VISUAL AIDS How do we receive information? Tarek Moustafa

    26. Benefits of Audio Visuals • To attract and maintain ATTENTION • To REINFORCE main ideas • To ILLUSTRATE & support spoken words • To minimize MISUNDERSTANDING • To increase RETENTION • To add a touch of REALISM • To SAVE both time and money • To aid in ORGANIZING thoughts • To ensure covering KEY POINTS • To build CONFIDENCE in yourself Tarek Moustafa

    27. Principles of Audio Visuals • Visual aids should be Seen by all audiences • Visual aids shouldn’t Contradict with what is being said • It should be Interesting, use of color can help • The aid should Support and not distract from information given • It should be Clear, Accurate, Well-laid & Concise • It should Emphasize key points • It should have Meaning Tarek Moustafa

    28. Tips for using visual aids • Plan • Limit the number • Never rely on them completely • Keep them simple • Talk to the group • Give time • Check any equipment Tarek Moustafa

    29. USE the AIDA formula to develop your presentation ttention nterest evelopment pplication A I D A Tarek Moustafa

    30. QUESTIONSANDANSWERS Tarek Moustafa

    31. Tips on asking questions • Plan your questions • Make sure you relate the question to the audience background • Go from the general to specific • Keep your questions short and clear • Once you have asked a question, don’t interrupt Tarek Moustafa

    32. Why asking questions? TO • Grasp attention • Stand up on the audience knowledge • Ensure participation • Clarify content more Tarek Moustafa

    33. Why setting up a questions’ session? TO • Clarify content more • Ensure participation • Stand up on the audience knowledge • Grasp attention Tarek Moustafa

    34. While answering questions BE • BRIEF • ACCURATE • HONEST • CONVINCING AND NEVER EVER, INVENT AN ANSWER Tarek Moustafa

    35. Tips on answering questions • Listen to the content and the intent • Acknowledge the questions • Paraphrase the question • If necessary, ask for clarification • Answer the question briefly, yet completely • Verify Tarek Moustafa

    36. 7 % 55 % 38 % VERBAL VISUAL VOCAL The 3 V’s contribution How do we convey information? Tarek Moustafa

    37. VERBAL • SELECT YOUR WORDS • BE POSITIVE • SOUND SINCERE Tarek Moustafa

    38. VOCAL • EMPHASIS • PAUSES • TONE AND PITCH • SPEAK CLEARLY • BREATHING Tarek Moustafa

    39. VISUAL • LOOK AT THE AUDIENCE • SMILE • STAND SQUARE • MANNERISMS • BE NATURAL Tarek Moustafa

    40. Dealing With Nerves • PREPARATION • STAND WHERE YOU ARE GOING TO SPEAK • TRY OUT YOUR VOICE • DISTRACT YOURSELF • BREATHING & NECK EXERCISE • THINK POSITIVE Tarek Moustafa

    41. THANK YOU Tarek Moustafa