HIGH SCHOOL SITE TESTING COORDINATOR TRAINING AIMS, TerraNova, and CCSA

1. HIGH SCHOOLSITE TESTING COORDINATOR TRAININGAIMS, TerraNova, and CCSA SPRING 2005

2. What is new for 2005? • New Testing Contractor – CTB/McGraw-Hill • AIMS – Aligned to the new Articulated Reading and Mathematics Standards • AIMS – Reading and Math are longer this year to allow reporting of results down to concept level • TerraNova (replaces Stan 9) • New packaging procedures • New Test Calendar • New Testing Accommodations

3. AIMS HS Writing/Reading • Tuesday, February 22 – Writing One testing session of two hours • Wednesday, February 23 – Reading One testing session of two hours • Tuesday, March 1 – Writing Make-up One testing session of two hours • Wednesday, March 2 – Reading Make-up One testing session of two hours

4. AIMS HS Mathematics • Tuesday, April 12 – Mathematics Two testing sessions of 90 minutes each with a significant break between sessions • Tuesday, April 19 – Mathematics Make-up Two testing sessions of 90 minutes each with a significant break between sessions

5. Timing of AIMS and CCSA High School • All AIMS tests are untimed. The times given represent the estimated time necessary for the vast majority of students to complete the test • For students who are not finished in the allotted time, arrangements must be made to allow them to finish the test • NoAIMS testing session may carry over to the next school day.

6. Who Takes the AIMS? • All 10th graders and those in cohort of 2007 • New students to the state • Retesters (https://tusdstats.tusd.k12.az.us/planning/cis/aims/stuaimshs_front.asp) • Students who have “Met the Standard” may choose to retake one or more portions in an effort to “Exceed the Standard” • Students who already “Exceed” may notretake AIMS

7. TerraNova – 9th Grade • District Testing Window is April 11 – 15 • However test must be administered by all sites on April 12 - one day only(matches HS AIMS) • Make-ups can be done April 13 – 15 (or up to April 22 if need be) • Reading/Language Times 2 sessions ( 50 mins. each) • Mathematics Times 2 sessions (one of 15 mins. & one of 55 mins.)

8. CCSA – 9th Grade • Tuesday, February 22 – Mathematics One session (50 items) • Wednesday, February 23 – Reading One session (50 items) Note: CCSA Extended Writing is an extension of the Quarterly Writing Assessment – no writing materials are sent

9. When Will Materials Arrive? • AIMS and CCSA materials will arrive at sites Feb. 15 – 16 • TerraNova materials will arrive at sites April 5 – 6

10. HS Aims Writing/Reading Test Materials Include: • Accountability and Research Inventory Sheet • Test Booklets (Writing/Reading) Forms A – S Form T for make-ups • Combination (W/R) Answer Documents • Barcode Labels (one master, one label for test, one extra) • Test Administrator’s Manual/Directions • Return Box Labels

11. HS Aims Math Test Materials Include: • Accountability and Research Inventory Sheet • Test Booklets (Writing/Reading) Forms A – S Form T for make-ups • Math Answer Documents • Bar Code Labels (one master, one label for test, one extra) • Test Administrator’s Manual/Directions • Return Box Labels

12. Box Inventory Form CCSA Grade 9 Math and Reading booklets Combined answer documents Teacher Instructions Barcode labels Return Box Labels HS CCSA Materials Include:

13. Grade 9 TerraNova Test Materials Include: • Accountability and Research Inventory Sheet • Packing list from CTB/McGraw-Hill • TerraNova 2nd Edition Test Books • Answer documents • TerraNova Test Directions • Return Box Labels

14. Inventorying Materials • Do not wait to inventory materials at the last minute. Open boxes and check materials immediately upon receipt • Verify that materials received compare to the packing list Report any discrepancies to Bert at 617-8187 • Save all original boxes for returning your documents

15. AIMS & TerraNova Test Security • There is a greater emphasis on test security this year • Test materials must be kept in locked storage when not in use • Test must be administered exactly as stated in the Administration Directions • Do not reproduce any test materials, (except manuals posted to the ADE website)

16. More On Test Security • Violations of test security are a serious matter that could result in disciplinary actions including revoking of certification and withholding of school funds • All school/district personnel who have access to the AIMS HS materials must sign a “Test Security Agreement” prior to each test administration (pg. 3 Test Administration Directions or pg. 32 Test Coordinator’s Manual) • Return all agreements (will be filed at testing warehouse)

17. AIMS & TerraNova Test Security • Do not disclose any actual test items • Do not provide answers to students • Do not change a student’s answer • Do not allow students to share information during testing • Do not preview, read, study, examine the actual test • Do not review, read, study, examine any student’s answers (including drafts)

18. Test Preparation Test Setting • Make arrangements for testing rooms that provide adequate lighting and ventilation and will be free from distractions and noise • All visual aids that may assist a student on the test must be removed or covered up Ex. Word walls, multiplication tables, rules of punctuation, and theorems • Have an adequate supply of pencils, dictionaries* and thesauri* * for writing portion of AIMS only

19. More On Test Preparation Student Demographic Information for AIMS & TerraNova: • Students hand write their names on the front of the book • Test form must be coded on back of answer document • Student Barcode Labels for AIMS are to be placed on the front of the student answer document. DO NOT use the Master Label • Barcode Labels contain all required information except for information regarding accommodations • Box 11 is to be filled out for all students, with or without a barcode label, who receive standard or non-standard accommodations or use a large print or Braille version of the test. • All students, with or without a bar code label who receive non-standard accommodations must have an appropriate “J” code marked in the “Other Information Data Grid”. • If student does NOT have a barcode label, all demographic data on the back of answer document must be hand bubbled. Instructions are in the Test Administration Directions: Pg. 28 – 31

20. HS Barcode labels for Writing/Reading & Math • HS W/R pre-coded barcode labels are included with your test materials • A 2nd set of pre-coded barcode labels will be sent with HS Math materials • If a label is placed incorrectly or damaged, then an entire new answer document needs to be used and demographic information bubbled in by hand • New: An answer document can not have both a barcode label and handwritten demographic information – it is one or the other • Important Note: Do not retain unused barcode labels from the W/R test session for use on the Math test! If a W/R barcode label is used on a Math answer document, the pre-coded student information will be lost

21. TerraNova Pre-coded Materials • Barcode labels will not be provided for TerraNova testers • Grade 9 will receive pre-coded answer documents • Pre-coded items include: - Student Name - Student Birth Date - Student Gender - Student SAIS Number

22. Precautions for Answer Documents • No. 2 pencil must be used • Do not try to remove labels, if there is a problem with the label use a new answer document and hand fill in student demographics • Be sure test form is recorded on back of answer document for AIMS & Terra Nova • Do not use correction fluid anywhere • Do not allow students to use extra paper to answer extended-response questions • Only answers written in allotted space will be scored • Do not use pen, crayon, markers, or colored pencils on any part • Do not attach “sticky” notes • Do not attach paper clips, tape, staples or glue • Do not photocopy an answer document • Use of scratch paper prohibited on AIMS (only)

23. During Testing Monitor that Test Administrators and Proctors are “actively” proctoring and watching for student misconduct and cheating: • Use of calculators or other electronic devices • Use of scratch paper for AIMS • Use of inappropriate reference materials • Working on incorrect session or test • Disruptive behavior • Imposter students

24. Reportable Testing Incidents • Problems with testing materials (Call Bert, 617-8187) - Defective test books or answer documents - Lost or missing test materials, etc. • Misconduct by students (Call Cindy, 225-5418) -Cheating -Stealing test materials, etc. • Misconduct by faculty (Call Cindy, 225-5418) • Reviewing the test • Giving hints/answers to students, etc.

25. Special Education • There are NO out-of-levels this year • Types of Accommodations: - Standard Accommodations - Non-Standard Accommodations

26. Standard Accommodations Standard Accommodations are provisions made in how a student accesses and demonstrates learning. These do not substantially change the instructional level, the content, or the performance criteria of the test. Scores are still comparable to other scores Ex. - Specific spot to test - Small group - One on one - Pencil grip - Color overlay

27. Non-Standard Accommodations • Non-Standard accommodationsreflect changes in the test administration that affect standardization and, thus, the comparability of scores, and may also involve substantial changes in what a student is expected to learn and to demonstrate Ex. - Calculator on Math - Read the reading portions of AIMS - Grammar check and spell check are on • Non-Standard accommodations can only be used if it is on the IEP and it is part of the classroom instruction • Specific concerns with Special Education Students are to be addressed first with the Special Education teacher at your site, or a Special Education Project Specialist, or the Exceptional Education Department • Testing Coordinators and Special Education teachers need to coordinate their efforts – the testing coordinator is not solely responsible for accommodating Special Education students

28. Who Can Receive Accommodations? Students eligible for testing accommodations: • Special Education Students • Students with 504 Plan • English Learners All students eligible for testing accommodations may receive standard accommodations, but only Special Education students who receive non-standard accommodations as part of their classroom instruction may receive non-standard accommodations for testing

29. English Learners • Students identified as Limited English Proficient (LEP) or who have been identified as Fluent English Proficient (FEP) for two or fewer years are eligible for certain standard accommodations as needed • To access ELL information go to http://tusdstats.tusd.k12.az.us/ • Accommodations for English Learners include: - Use of a published translation dictionary throughout the test - Provide exact oral translation of test directions into student’s native language (no written translations allowed) - Simplify language in directions in English only

30. Coding for Testing Accommodations • “J”codes must be completed in the Other Information grid on the inside front cover of the answer document for ALL students who receive non-standard accommodations • “J” column codes are on page 37 of the Test Administration Directions and on slide 32

31. More on “J” Code 1 = Non-standard accommodation in reading 2 = Non-standard accommodation in mathematics 3 = Non-standard accommodation in writing 4 = Non-standard accommodation in reading & mathematics 5 = Non-standard accommodation in reading & writing 6 = Non-standard accommodation in writing &mathematics 7 = Non-standard accommodation in reading, writing, & mathematics 8 = Home schooled student tested at your school

32. Other Information (Column J) - Inside cover of answer document OnlyJ needs to be filled in with a 1 - 8 Refer to Administrator’s Manual forcodes 33

33. When to Transcribe • If student uses a word processor, tape recorder, scribe, Braille test book, Braillewriter, or a Large Print test book, student’s response MUST BE TRANSCRIBED into an answer document for scoring purposes • When transcribing, use exact words • Applies to all tests

34. Organizing Scorables After Testing Handling Answer Documents For All Tests • Make sure barcodes are affixed correctly, are not damaged, and there are no extraneous marks • Separate used (scorable) answer documents from other non-scorable materials • Check to make all transcribing has been done when necessary • Check answer documents and test books to ensure that loose sheets of paper, paper clips, or sticky notes have not been left inside, and that answer documents have not been left inside test booklets • Answer documents should be arranged face up in grade-level stacks • Separate stacks with colored sheets • Place stacks of answer documents in original boxes and affix colored Scorable label

35. Organizing Non-Scorables After Testing Handling All other Testing Materials For All Tests • Organize the non-scorables (includes unused or flawed answer documents) by document type • Make sure to count the number of each type and document on the inventory sheet • New this year: Return all unused barcode labels. They do not need to be counted • Place non-scorables together by document type in original boxes and affix “Non-Scorable label

36. Return of Test Materials • New this year- all testing materials must be returned at the same time to the testing warehouse • Please have your custodians help you with these and we will help unload at the warehouse • Please call Bert at 617-8187 to sign-up for a return time.

37. Useful Websites • This presentation can be found at the TUSDStats website: http://tusdstats.tusd.k12.az.us/ , then click on Resources link • To access information about ELLs: https://tusdstats.tusd.k12.az.us/planning/biled/biled_front.asp or go to TUSDStats homepage and click on Language Assessment which is under Special Programs • To access information about retesters go to TUSDStats homepage and click on Student-Level, then to Student Information Page, and then AIMS Test/Retest Status link • To access AIMS Practice Tests: http://www.ade.az.gov/standards/aims/

38. Phew--- We Made it! Thanks so much for your participation today and taking so much of your valuable time to help your site with testing! We at A & R know what a commitment of time being a coordinator is.There is no “just” reward.