Chairmen and Captains’ Clinic Thursday, February 22, 2018 Cedarbrook Country Club

1. Chairmen and Captains’ Clinic Thursday, February 22, 2018 Cedarbrook Country Club

2. Chairmen’s Information

3. Spread the word! Encourage new members to check out WGAP and all we have to offer. Remember the handicap requirement has been raised to 40.4 for membership.Marketing materials are included in your envelope.

5. On our website now (under “About” tab. • Two shifts available for each tournament (AM, PM). • Times vary based on field size. • Sign-up online.

7. Junior Girls’ Golf • Events available through WGAP: • PGA/WGAP Junior Girls’ Fun Day at LedgeRock Golf Club – May 5 • Junior Inter-City Matches at Apawamis Country Club in Rye, NY – June 26, 27 • Junior Girls’ Championship at West Chester Golf and Country Club– July 17-20 • Griscom Cup at Yardley Country Club– July 26 • Rita Cooper at Bala Golf Club – July 30 • Mater et Filia/Lady-Junior Girl – Philadelphia Cricket Club (Militia Hill) – August 3

10. OPEN DAYS • All sign-ups through the website this year. (Some clubs may require you to call to confirm your time once you register online.) • Registration will start at 6am online 1 week prior to Open Day date. • You may sign-up yourself and 1, 2, or 3 other WGAP members. • Please follow the instructions online from each club. • Schedule will be posted for the year. (subject to changes from clubs) • Golfers can have up to 7 registrations in 1 year, no more than 2 at one course. • Cancellations less than 48 hours prior to date will count towards your Open Day total. (PLEASE CONTACT THE GOLF COURSE AS WELL TO LET THEM KNOW OF THE CANCELLATION.)

11. Important Reminders for the 2018 Season: Registration online for tournaments. Cart fees paid online with MC/Visa. Tee times posted shortly after registration closes. Live scoring through Golf Genius linked to website.

12. Cell Phone Policy reminder: • All players are advised that the use of cell phones for emergency phone calls/texts/messaging on the course is allowed. Club cell phone rules/regulations MUST be followed. • May be used for a distance measuring device but may NOT be used for slope, wind, etc. • All players are expected to keep their phones in silent mode while on the course. • If a player consistently disregards his fellow competitors or opponent, there could be a penalty for undue delay (Rule 6-7).

13. Information For Your WGAP Members • Courses are NOT open for practice rounds before tournaments except as available on Open Days. • Players are urged to stay for lunch at the Host Club. • Players MAY NOT bring their own caddie to any WGAP event. • Team match scores should be posted as a T-score. • WGAP will post WGAP tournament scores as T-scores for the competitors.

14. Chairmen’s Scramble • Tuesday, April 17 at Plymouth Country Club with a 9:00 AM shotgun start (lunch follows). • Open to Golf and Handicap Chairmen (or substitutes) – limited to 2 players per club. • On-line registration • Opens March 19th • Closes April 8th

15. Chairman’s Duties • Check www.wgapgolf.org to verify your club’s directions. • Return the Club Information Sheet to the WGAP office. • Confirm that the correct captains are listed for your teams.

16. 2019 Tournament Schedule • Please check with your club to see if they have interest in hosting a 2019 tournament. • Contact the WGAP office at 610-337-WGAP (9427) or email Laura at lhammond@wgapgolf.org with any questions or interest.

17. Team Captain Information

18. Creating Your Line-up

19. Creating Your Line-up

20. Reporting Results – paper copy

21. Reporting Results - online

22. Reporting Results - online

23. Team Match Handbook Revised and reorganized for 2018. Use the handbook as a resource for today and keep it with you during matches.

24. Changes to Handbook Organization • First half of book: • Captain/Coordinator responsibilities • Divided up before matches and day of matches • Playoff Rounds – information, procedures • Second half of book: • Rules of Golf • General Team Match Rules/Format • Player Responsibilities • Cart/Caddie Procedures • Inclement Weather Policy • Team Default Information

25. Responsibilities of Team Match Captains • Refer to pages 1-4 in the handbook. • Before the day of the match: • Schedule a team match meeting. • Provide hostess for each home match. • Consult club professional. • Local rules – written and clarified. • Reach out to visiting captains with pertinent information.

26. Day of the Match: VISITING TEAM CAPTAIN: • Refer to page 3 for procedures. • Arrive with line-up list in writing for caddie master/golf pro. • Fill in names on prepared scorecards. • Check on local rules with home captain. • Collect money for locker room attendant/bag carriers. • Notify home captain if all players are not staying for lunch. HOME TEAM CAPTAIN: • Refer to page 3 for procedures. • Prepare result sheet. • Prepare 2 sets of scorecards. • Prepare line-up list for caddie master. • Go over local rules with visiting captain. • Record results of matches. • Post results online.

27. Both Captains’ Responsibilities: • See pages 3 and 4 in handbook. • Have the Team Match Handbook with you at all matches. • Check order of line-ups at each match. • Check results sheet at the conclusion of matches and sign. • Copy results for future reference (if needed). • Verify that scores reportedonline are accurate.

28. Players’ Responsibilities: • Refer to page 10 in the handbook: • Name tag on golf bag. • Count clubs before and after you play. • Host players should introduce visiting players to caddie. • Identify golf ball on first tee. • Keep rule book in golf bag for quick reference. • Defer all differences in rules to team captains. • Report match results to captain. • Keep pace of play. • If unable to stay for lunch at home course, ask another player to hostess your opponent.

29. Players’ Responsibilities – continued (page 9) • Player running late notifies the Club … the match may begin by mutual consent of the players involved and their match played out of position (if mutual consent not reached – 7th match is forfeited). • Player running late does not notify the Club … the match may not begin and the Captains agree on a reasonable grace period. If she doesn’t arrive, the seventh place is forfeited.

30. New Inclement Weather Procedure (page 11-12)(in place if Team Match Committee does not cancel all matches) • Course Closed Before Play Starts • If the course is closed or likely to be closed before play begins, the following options may be used in the order listed below. • Use available holes at home course (minimum of six different holes). • Delay play up to a TOTAL of one hour. • Check availability of away course. Use away course with home team acting as hostess responsible for lunch (minimum of six different holes, totaling 18).

31. New Inclement Weather Procedure (page 11-12)(in place if Team Match Committee does not cancel all matches) • Course Closed During Play • If a course is closed during play, all play is immediately suspended and all players should be notified promptly. • If matches are stopped due to thunder and lightning, a course being closed, greens under water or unsafe cart conditions, a maximum waiting period of 60 minutes for the reopening of the course will be allowed (e.g., one delay of 60 minutes or three delays of 20 minutes each). Captains must agree on the time play was halted and, therefore, when the 60 minute waiting period is up. If play was delayed before the matches started, that time delay should be included in the 60 minute total (e.g., starting time delayed 30 minutes, then there is only 30 minutes left for delays during play). • All players competing in a Team Match must complete seven holes for the matches to count. If all players do not complete at least seven holes, the matches will be halved and the end result is a tie. If play cannot resume, and all players have played at least seven holes, the matches shall be scored as they stand.

32. General Information for Matches • A team must have 7 players on the tee in 2 matches, not less than 5 on the tee in 2 matches, and not less than 4 on the tee in the 1 match. • Definitions: • DEFAULT – A team is unable to field a player for a match position. • TEAM MATCH DEFAULT – A team is unable to meet the requirements for number of players in a match. • ANNUAL TEAM DEFAULT – A team is unable to meet requirements for number of players in two matches. • FORFEIT – A player wants to play, but is unable to do so.

33. Playoff Authorization Form • Forms were mailed to each club professional at the end of January. (copies in envelopes for clubs WGAP hasn’t heard back from yet) • Please follow up with your pro and ask if your course would be available for the following: • Challenge Round – Friday, May 11th • Super Jump Round – Tuesday, May 15th

34. Playoff Rounds • Refer to pages 4-7 in the handbook: • Winner of cup challenges loser of cup above. • Super jump eligibility – scores 30 or more points and wins all 5 matches. • Neutral course for challenge matches. • Team must have 5 players on tee or a team match default will occur. • In a challenge match, once a team has won 4 matches, it is not necessary to complete the remaining matches (5 matches for super jump matches).

35. Playoff Rounds • Philadelphia Cup Ties – • Thursday, May 10th • Captains will be notified by PHONE/EMAIL on Tuesday evening, May 8th or Wednesday, May 9th. • Challenge Rounds – • All Club Representatives notified by PHONE/EMAIL Wednesday morning, May 9th. • Host Club Pro Shops will be notified by PHONE Tuesday evening, May 8th. • Challenge rounds are Friday, May 11th. • Super-Jumps – • Tuesday, May 15th • Captains will be alerted by PHONE/EMAIL Tuesday evening, May 8th or Wednesday morning, May 9th. • Both teams and Host Club will be confirmed by PHONE on Friday afternoon, May 13th (after Challenge Matches are completed). • Playoff information will be on our web site.

36. Challenge and Super Jump Rounds • Teams have the option to defend their position in Challenge and Super Jump rounds. • If they do not want to defend, they will automatically move down (no default). • Please notify the WGAP office by 5:00pm Tuesday, the last day of the matches, if you do not wish to play.

37. Player Eligibility for Challenge Matches • Refer to pages 5 and 6 in the handbook: • Any player who has played in at least one regular match is eligible to play in a playoff with her regular team or may play “up” as a substitute on a higher team provided she remains in team line-up order.

38. Golf Rules Update

39. USGA Rule Changes • No new rules or decisions for 2018 that affect WGAP play. • Only new items are related to the use of video replay. • Rule changes being discussed will be effective in January 2019 – stay tuned.

40. Match Play Reminders • Order of play is important. There is no continuous putting. • Cannot play a second ball if unsure of a rule. Must play the way you think is correct and use the claim procedure if there is a disagreement. • No penalty if you honestly do what you think is right and find out later it was incorrect.

41. Local Rules Sheet • All clubs should have a local rules sheet including: • DMDs allowed • Local rule on ball accidentally moving on the putting green is adopted. • Local rule for allowing relief for an embedded ball is adopted. • Local rule allowing relief from sod seams for stand and lie of ball only is adopted. • If a club chooses to play lift, clean, and place during a match, it is important to specify how big the relief area is (i.e. – scorecard length, 6 inches, etc.) • If you use a drop zone, it must be listed on the local rules sheet. • If you have GUR that isn’t marked by white lines, please specify (i.e. – marked by ropes, etc.)