slide1 n.
Download
Skip this Video
Loading SlideShow in 5 Seconds..
ICT Services for Education Procurement Supplier Briefing Event 6 th August 2013 Broadway House Conference Centre Lon PowerPoint Presentation
Download Presentation
ICT Services for Education Procurement Supplier Briefing Event 6 th August 2013 Broadway House Conference Centre Lon

Loading in 2 Seconds...

play fullscreen
1 / 44

ICT Services for Education Procurement Supplier Briefing Event 6 th August 2013 Broadway House Conference Centre Lon - PowerPoint PPT Presentation


  • 110 Views
  • Uploaded on

ICT Services for Education Procurement Supplier Briefing Event 6 th August 2013 Broadway House Conference Centre London. Welcome and Purpose of Event. Rob MacLeod Category Lead – ICT Services Government Procurement Service. Agenda.

loader
I am the owner, or an agent authorized to act on behalf of the owner, of the copyrighted work described.
capcha
Download Presentation

PowerPoint Slideshow about 'ICT Services for Education Procurement Supplier Briefing Event 6 th August 2013 Broadway House Conference Centre Lon' - waylon


An Image/Link below is provided (as is) to download presentation

Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author.While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server.


- - - - - - - - - - - - - - - - - - - - - - - - - - E N D - - - - - - - - - - - - - - - - - - - - - - - - - -
Presentation Transcript
slide1

ICT Services for Education Procurement

Supplier Briefing Event

6th August 2013

Broadway House Conference Centre

London

slide2

Welcome and

  • Purpose of Event
  • Rob MacLeod
  • Category Lead – ICT Services

Government Procurement Service

slide3

Agenda

10:30 – 10:40 Welcome & Purpose of Event Rob MacLeod

10:40 – 11:00 Current Arrangements for Schools Peter Hughes

11:00 – 11:20 The Business Perspective Mike Green/Alyson Gerner

11:20 – 11:40 Future Proposed Arrangement Peter Hughes

11:40 – 12:00Key Schools ICT Requirements Nasir Khawaja

12:00 – 12:50 Your Views & Feedback Peter Hughes

12:50 – 13:00 Summary & Next Steps Rob MacLeod

Close

slide4

Purpose of Event

  • To engage with education sector ICT suppliers on the proposed replacement for Department for Education’s ICT Services Framework
  • To ensure industry understand what is being tendered, why it’s being tendered, how and for whom? Lastly, when – the timescales
  • To seek feedback from suppliers on proposed plans, to use their input to help shape and refine the procurement
slide5

Objectives – what we want to brief you about

  • Explain scope and technical requirements to suppliers
  • Explain underlying customer needs
  • Explain commercial elements
  • Explain buying landscape and relationship with other frameworks
  • Explain potential procurement options
  • Explain timescales
slide6

Objectives – what we would like from you

  • Initial supplier awareness, engagement and opinion,
  • resulting in a confidence around viability of concept
  • Feedback on ideas
  • Insight to the market possibilities and potential innovative solutions
  • Highlight any issues with proposals and alternative options
  • Identify any risks and issues not previously considered
slide7

Current Arrangements

  • for Schools
  • Peter Hughes
  • Schools Commercial Team - ICT

Department for Education

slide8

Current Arrangements for Schools

  • Shaped by the changing schools landscape
  • Driven by a diverse range of Schools ICT needs
  • Procurement options available to Schools
  • DfE’s ICT Services Framework – the key aspects
slide9

Schools ICT Needs

Variable and requiring different approaches

  • Simple, low value/volume ICT equipment
  • More complex, higher value/volume ICT equipment
  • ICT equipment with implementation, maintenance & support
  • Integrated ICT Infrastructure (Servers, Networks & Devices)
  • ICT Infrastructure managed service (local and remotely hosted)
  • Infrastructure as a Service (IaaS) in the Cloud
slide10

Procurement Options for Schools

Determined by EU procurement thresholds

  • Procuring individually or in groups (clusters or trusts)
  • Local Authority ICT arrangements & services
  • PSBO ICT Frameworks and Contracts
  • GPS ICT Commodity frameworks
  • GPS G-Cloud arrangement
  • DfE ICT Services Framework (which is the only bespoke educational arrangement)
slide11

Current DfE ICT Services Framework

  • 4 year bespoke arrangement running until October 2014
  • 23 x approved specialist suppliers (across 2 x Lots)
  • >60% of suppliers are SME’s and account for >90% of spend
  • Default procurement mechanism for EFA Free Schools ICT capital programme
  • £150m of call off orders in 2.5 years and rate increasing
  • Used by a broad range of customers (Academies, Free Schools, Maintained Schools, Colleges and Local Authorities)
  • Increasing and on-going demand profile beyond 2014
slide12

The Business Perspective

  • EFA Schools Programmes
  • Mike Green
  • Director of Capital

Education Funding Agency

slide14

Procuring

x

  • Buying kit Schools ICT
slide15

Storage & movement

Furniture

Change Management

Heat & Ventilation

Space

Cloud

Connectivity

Personal Device

Servers

Sustainability

Power

Wireless

Wires

slide16

ICT Requirements

ICT Baseline Design

  • Internet connectivity
  • Local Connectivity
  • Network Services
  • Software
  • User Devices
  • Peripherals
  • Other Requirements
  • Integration with D&B
  • Support Model
  • Training
  • Managing Change
  • Deployment
slide17

The Business Perspective

  • ICT Market factors
  • Alyson Gerner
  • Head of Commercial Division

Department for Education

slide18

BESA Report – September 2012 “Information and Communication Technology in UK State Schools”

“By 2014 nearly half of all schools anticipate more than 50 per cent of pupil-time will be exposed to teaching and learning through technology”

“Schools increase their technology

expenditure (ICT budgets rising by

2% – 3%, year on year)”

Signals further ICT investment for schools

slide19

Making ICT investment count -

achieving savings & value for money

slide20

Striving for the right Balance

Aggregation

Autonomy

Value for Money

Devolved Funding

Spend Leverage

Local School Needs

slide21

Market Features – building blocks

Technology enabling

teaching & learning

Flexible

Suppliers

Vibrant

Market

Competitive

Suppliers

Effective

Supply Chains

Viable

Suppliers

SME’s &

Start Ups

Leading Industry

Players

Service Led

Suppliers

Fit for Purpose

Technology

Value, Choice

& Quality

Partners &

Collaborators

Innovative

Solutions

Educational

ICT Specialists

slide22

The Department’s Role for Schools

  • No mandating
  • No central funding
  • No endorsing
  • Not “Hands On”
  • No direct intervention
  • Advising & Guiding
  • Supporting when asked
  • Shaping the Market
  • Identifying best deals
  • Establishing arrangements
slide23

Future Proposed

  • Arrangement
  • Peter Hughes
  • Schools Commercial Team - ICT

Department for Education

slide24

Future Proposed Arrangement

  • Shaped by the best features of the current Framework
  • Future proofed – key changes since last time
  • Some initial Industry feedback
  • Procurement Options & Overview
slide25

Key Changes since last time

  • Autonomous schools demand profile versus previous BSF driven conditions
  • Smaller volume/value requirements needing simplified call off contract terms
  • Resource limitations compared with the Becta led arrangement
  • GPS leading and managing the new arrangement
  • Emergence of cloud-based ICT infrastructure services
  • Growth of remotely hosted and virtual ICT solutions
  • Multiple devices and personal devices (BYOD) in schools
  • Anytime/Anywhere provision and access
  • Increased reliance on fast and reliable connectivity (fixed & wireless)
slide26

Some initial Industry feedback (1)

  • Checks on companies who win large numbers or high value contracts to assure financial strength
  • Mechanism for “non-bidders” to be removed from the Framework required
  • Mechanism for adding new suppliers if required
  • There should be less opportunity for individual contract SLAs/KPIs
  • Could Framework be configured to allow “3 bids” for low value contracts
slide27

Some initial Industry feedback (2)

  • Model contracts must be provided
  • Structure guides would be useful around scope, clarifications and evaluation
  • Could we limit to 5-6 bidders for each tender?
  • Newer technologies to cover:
    • Broadband (required on 30% Free Schools and 50% Academies)
    • On-going training
    • Revenue model funding
    • Cloud
    • Leasing
    • E-books
slide28

Some initial Industry feedback (3)

  • Reference sites/case studies to be used for evaluation rather than lab models
  • Companies must have the capability to deliver now, not in the future for evaluation
  • Put more onus onto the suppliers to promote the Framework
  • The Framework should be seen as a “one stop shop for educational ICT”
  • Customer scoring matrix for supplier performance would be useful
  • Independent schools should be included as there is presently confusion in this sector
slide29

Procurement Options & Overview

  • Open OJEU procedure
  • 4 year Framework with single Lot structure
  • Forecast spend levels of £300m to £500m over 4 years
  • Maximum number of approved suppliers = 15 to 20
  • Flexible call off contract terms readily compatible with smaller individual schools needs but also major projects
  • OJEU publication – November 2013
  • Framework award – by mid-2014
slide30

Key Schools

  • ICT Requirements
  • Nasir Khawaja
  • ICT Adviser

Education Funding Agency

slide31

School ICT Requirements

  • Overview of Requirements set (issued with stakeholder questionnaire)
  • New and/or more important Requirements since last framework
  • Key areas fed back from stakeholders
  • Commercial and contractual factors and priorities
  • Key educational and technical areas to consider
  • Types of demands from schools and colleges
slide32

Who?

  • Maintained Schools
  • Academies and Free Schools
  • Federations and academy groups
  • Multi-school procurements
  • FE & Sixth Form Colleges
  • Local authorities and RBCs
  • Independent Schools
slide33

What? (1)

  • Educational ICT requirements covering design, specification, supply, integration, testing, support and maintenance
  • Infrastructure - passives (e.g. the cabling) and actives (e.g. the switches and wireless equipment)
  • Managed services and technical support
  • Local and remotely hosted infrastructure models
  • Cloud services solutions
  • Virtualised environments
  • Repurposing of legacy equipment
  • System or Service Configuration & Design based on industry best practice
  • Allow and enable management of personally owned devices (BYOD or BAB)
  • Network & Services Security compliance
  • Phased specification delivery and install over time
slide34

What? (2)

  • Local customisation and legacy support including data or systems transfer
  • Must ensure standards of internet connectivity and service provision.
  • Authentication and identity management.
  • Training and support provision
  • Bespoke solutions and devices as required
  • Printing solutions and services
  • AV and associated devices
  • Internet connectivity
  • Adherence to environmental sustainability standards
  • Adherence to ratified and established open standards
  • Adherence to Accessibility standards
  • Open source options
  • Scope for use of innovative technologies
slide35

How?

  • Flexible model contracts and terms for both large and small procurements
  • Benchmarking costs (annually or more regularly)
  • Capability to call off against pre-defined sets of requirements
  • Active contract management
  • Lease schemes
  • Capital & Revenue funding options
  • Flexible tender values
  • Ability to respond to functional requirements (outcomes specifications)
  • Best value tendering clearly defined
  • Affordable and appropriate service levels
slide36

Important Requirements for Framework

  • Commercial and contractual factors and priorities
    • Model Contracts
    • Contract Duration
    • Framework Lots
    • Framework Guidance
  • Key educational and technical areas to consider
    • End-to-end solution
    • Personally owned devices
    • Builder Integration
    • Cloud Technologies
    • Assistive Technologies
slide37

Feedback from Stakeholders

  • Accessibility to ICT
  • Comprehensive in coverage
  • Training and CPD
  • Remote/ mobile management of solutions
  • Disaster Recovery
  • Marketing and Promotion
  • Seamless with other frameworks
  • Revenue and capital
  • Responsibilities Matrix
slide38

Types of demands from Schools

  • Complete solutions
  • Flexible solutions
  • Open standards
  • Advice around buying decisions
  • Transparent Pricing
  • Clear guidance on use of framework
  • Visibility of company performance
slide39

Your Views

  • and Feedback
  • Peter Hughes
  • Schools Commercial Team - ICT

Department for Education

slide40

Your views & feedback – Ground rules

  • We want critical feedback about the current procurement and our early plans
  • We would like the names of those organisations who provide feedback
  • Alternative feedback mechanisms via hard copy or electronically
  • All feedback will be considered carefully and may help shape delivery
  • We will be noting the feedback so that we don’t miss anything
  • We are not planning to provide any specific responses to feedback
  • Please try to give everyone an opportunity to feedback
  • Please let us avoid any overtly negative comments
  • Need to avoid engaging in very specific questions relating to the detailed aspects
  • of the planned procurement and competition
slide41

Areas on which we would like feedback

  • What types of services should be included and is anything
  • fundamental being missed?
  • How best the required services can be provided across a
  • diverse schools sector?
  • Who should deliver these services and what the supply
  • chain should look like?
  • What major factors should be avoided in the procurement?
  • How can we ensure there is innovation built into the
  • lifetime of the procurement?
slide42

Summary and

  • Next Steps
  • Rob MacLeod
  • Category Lead – ICT Services

Government Procurement Service

slide43

Summary & Next Steps

  • Thank you for all the valuable feedback and views today
  • All the feedback (during and after the event) will be carefully collated, considered and used to shape the procurement as it goes forward
  • We will shortly be commencing the development of the full Requirements set for this new procurement
  • After today suppliers can still provide thoughts and feedback by emailingICTservices@gps.gsi.gov.ukwith “Feedback ICT Services for Education”  in the title
  • Our cut off for receiving feedback will be mid-September
slide44

Thank you for attending and

participating at today’s Event