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Update on Administrative Furlough. Labor Management Partnership Meeting 14 February 2013. Notification — Potential Administrative Furlough. Congressional notification of administrative furlough Up to 176 hours for remainder of FY13 ~16 hours/pay period Administrative vs. shutdown furlough.

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Update on administrative furlough

Update on Administrative Furlough

Labor Management Partnership Meeting

14 February 2013

Notification potential administrative furlough
Notification — Potential Administrative Furlough

  • Congressional notification of administrative furlough

    • Up to 176 hours for remainder of FY13

    • ~16 hours/pay period

  • Administrative vs. shutdown furlough

Office of the Director

Employees subject to administrative furlough
Employees Subject to Administrative Furlough

  • All employees subject to furlough – minimal exceptions

    • Civilians deployed in combat zone

    • Safety of life or property – only to extent needed to prevent unacceptable risk or catastrophic gaps in the safety and protection of life or property

      • Note: all medical service civilian employees are subject to furlough except those that provide 24-hour inpatient care or emergency service, and personnel providing ancillary services directly supporting the 24-hour inpatient care and emergency services

    • Employees funded 100% with non-appropriated funds

    • Employees exempt by law (employees appointed by the President with the advice and consent of the Senate - PAS)

    • Foreign nationals only if furlough exceptions are required by SOFA

Note: only rare exceptions; require approval by SECNAV and OSD (P&R)

Office of the Director

Notification schedule
Notification & Schedule

  • Notification process

    • Congress — ~14/15 February

    • Unions — ~14/15 February

      • I & I bargaining — 50% of civilian workforce represented by ~500 bargaining units (30 days)

    • Proposal letter on furlough given to employees

      • At least 30 days’ notice – ~15 March

      • Signed by proposing official (person who otherwise would sign an adverse action)

      • Hand-delivered or certified mail

    • Furlough decision letter given to employees

      • Presented on effective date of furlough – late April

      • Signed by deciding official (person authorized to grant relief)

      • Hand-delivered or certified mail

Scheduling of furlough days is subject to local bargaining requirements

Office of the Director

General furlough planning
General Furlough Planning

  • Limited to up to 176 hours – ≤22 days through end of FY

    • ~16 hours/pay period

  • BSO Commanders determine hours/time dependent upon mission requirements

    • BSO Commanders may delegate the coordination and scheduling of furloughs to carry out mission requirements

    • Note: scheduling of furlough days is subject to local bargaining requirements

  • Commands & USMC prohibited from using contract funding or premium pay (comp or overtime) to offset furloughs

  • Commands may not transfer inherently governmental work to contractors

  • Furloughed employees prohibited from working from home or on-site on furlough days — employees may not volunteer

  • Furloughed employees may not substitute paid leave or other time off for furlough time

Office of the Director

Furlough information employees
Furlough Information - Employees

  • Pay – ~20% reduction in base & locality pay through end of FY

  • Benefits & TSP – varies and depends on plan

    • Employer contributions reduced if tied to % of base pay

  • Furlough – treated like LWOP for leave accrual and benefit purposes

    • After each segment of 80 furlough hours, annual and sick leave not earned in that pay period; repeated for every 80 hours furloughed

  • Impact on high 3 — generally no effect

  • WGIs – depends on length of furlough and employee waiting period

  • Holidays – if a furlough includes both the last workday before the holiday and the first workday after the holiday, employees will not receive holiday pay

  • Outside employment – must adhere to federal ethics requirements

  • Severance pay — no

  • Unemployment compensation — depends on state requirements

Office of the Director

Recap of key dates
Recap of Key Dates

  • ~Feb 14/15

    • Congressional notification

    • Union notification, Labor Management Partnership Mtg.

    • FAQs, master brief issued to Command DCHRs

    • Sec Garcia issues guidance on exceptions

  • Feb 27

    • Requests for rare exceptions due ASN (M&RA) via OCHR

  • Mar 1

    • SECNAV reviews exception requests

    • Sequester deadline

  • Mar 18-22

    • Employees officially notified of proposal to furlough

  • Mar 25-29

    • Employee reply period

  • Mar 27

    • Continuing Resolution expires

  • Late April

    • Potential furlough of employees begins

Office of the Director

Taking care of people
Taking care of people

  • Civilian workforce incredibly talented and dedicated

  • Civilian impact from fiscal uncertainty and potential furlough

    • Fiscal hardship for employees dedicated to public service

  • Committed to keeping employees informed

    • FAQs

    • Fact sheets

    • Briefings

Office of the Director



Forward all questions to DONhrFAQ@navy.mil



Furlough information for hr community
Furlough Information for HR Community

  • Mechanics

    • Employees pre-determined by DoD as excepted (civilians in combat zone) do not receive a letter

    • Employees excepted before 15 March do not receive a letter

    • Employees not excepted by 15 March receive a proposal letter to be furloughed

    • If employees are excepted at a later time, they will receive a decision letter of no furlough

    • Employees not excepted will receive a furlough decision letter with details about their furlough

  • Employees default to furlough status — BSO Commanders will identify specific exceptions on spreadsheets — due to be submitted to ASN (M&RA) for consideration and approval by SECNAV – 27 February

    • Send list and exception justification to OCHR Director Doug Lundberg (douglas.lundberg@navy.mil) with cc to Director of Staffing & Recruitment Mary Rotchford (mary.rotchford@navy.mil)

  • Furlough code for timekeeping — KE

Note: only rare exceptions; require approval by SECNAV and OSD (P&R)

Office of the Director

Notional timeline furlough
Notional Timeline - Furlough

Office of the Director