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Report Writing Skills

Learn the essentials of report writing, including types of reports, structure, good vs. bad reports, planning tips, referencing techniques, and writing strategies to enhance academic debate and critical thinking skills. Perfect for students aiming to improve their research and presentation abilities.

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Report Writing Skills

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  1. ReportWriting Skills KarwanSherwaniIshikUniversity Academic Debate and CriticalThinking

  2. Content • Objectives • Meaning ofreport • Whyreporting? • Types ofreports • Structure ofreport • Main parts of areport • Good vs badreports • Planning areport • Tips for referencing andcitation • Writingstrategies

  3. Objectives • To learn techniquesof writing areport • To investigate and search for informationeffectively • To presentinformation accurately and appropriately • To master the topics required fordebating

  4. Report “An account given of a particular matter, especially in the form of an official document, after thorough investigation orconsiderationbyanappointedpersonorbody.” English OxfordDictionaries Awrittenpieceofinformationaboutasubject.

  5. Whyreporting? • Toprovideandshareusefultrustedinformation • Tokeeparecordofevents/decisions/findings/analyses

  6. Types ofReports • Researchreport • Labreport • Bookreport • Newsreport • Businessreport • Meetingminutes • Proposalreports

  7. Structure ofReport • Titlepage • Summary(Abstract) • Table ofcontents • Introduction • Body (main sections/ discussion/ results/methods) • Conclusion • References • Appendices

  8. Main parts of aReport Introduction: a paragraph thatstartsthe report. It introducesthetopicofthereportandgivesastatementthat tellsthemainideaofthereport,calleda thesisstatement. The introduction should be interesting to grab thereader’s attention.

  9. Main parts of aReport Body: this is the middle part of the report whichcomprises the main information, data, discussions, analyses,methods, examples and findings. Itincludes sectionsand sub- sections.

  10. Main parts of aReport Conclusion: the paragraph that wraps everything up. It gives the summary of the most important points. A strong conclusion makes the readers feel satisfied that the writer presented a complete and effective report. No new informationormaterialsshouldbepresentedhere.

  11. Main parts inbrief • Introduction • Whatwillthisreportbeabout? • Whatismypurposeforwritingit? • WhatwillIbeanswering,explainingorproving? • Body • WhatfactsanddetailsdoIneedtoshare? • HowcanIprovethatmyideasarecorrect? • What are myresults? • Conclusion • Whatwasmymainideaorstatement? • DidIanswerthequestion,explainthesubject,orprovetheargument? • IsthereapointIwantpeopletoremember?

  12. Good vs BadReports GoodBad • Too muchinformation • Not enoughinformation • Irrelevant data anddetails • Nostructure • Nointroduction • Noconclusion • No aim orpurpose • Languageissues • Formattingissues • Wronginformation • Concise andaccurate information • Relevant data anddetails • Well-structured (allparts included) • Clear aims andpurposes • Correct wordingsand formatting

  13. Planninga Report • Selecting aTopic • Making a list of usefulkeywords • Searching for sources andsaving them • Readingthem • Reading more andmore • Developing anoutline • Formulate a thesisstatement • Writingfirstdraft,seconddraft,third,forth,…finaldraft • Proofreading

  14. Topics Shouldsocialnetworkingsitesbebannedinoffices&colleges? Are Degrees necessary for beingsuccessful? Social Networking Sites Killing Email - True orFalse? Are newspapersdying? Higher Education here orabroad? Domarksdefinethecapabilityofastudent? Is English necessary to getdeveloped? Dowomenmakebetterteachersthanmen? DoesFacebookconsumealotofyourproductivetime? Canabusinessgrowbigwithoutbeingcorrupt? Effectsoftechnologyoncommunicationinmodernsociety.

  15. Topics • How has using technology and social media as tools impacted your education? • How mistakes can sometimes turn into opportunities? • The Power of family and all that they have to offer. • Should schools have a mandatory life skills class? • Face to face learning is superior to online learning. • There is not enough innovation in education. • Should schools be more technologically advanced? • Education in prisons should be increased. • Everyone should do a special Summer School course every year. • How school does not prepare you for the real world.

  16. Tips for Referencing andCitation • Give a reference to citedmaterials • Citing withoutreferences • APA,MLA,Harvard,Chicagostyle,Oxford,etc. • (Styles) (Documentation) (Plagiarism) http://pitt.libguides.com/citationhelp/ieee

  17. Example: Inside text: (Greenhall, 2010:15) Greenhall (2010: 15) stated that…. According to Greenhall (2010: 15),…… In the list of references: Greenhall, M. (2010). Report Writing Skills Training Course. Lancashire: Universeof LearningLtd.

  18. Writing strategies toavoid plagiarism • Quotations:textstakenwordforwordfromasource enclosed between quotation marks“…” • Paraphrasing:presentingatextinyourownwords.The paraphrased text is usually shorter than the original source. • Summarizing:presentingthemainpoint(s)ofatextin your own words. The summary of a text is very short andgivesthebroadmeaningonly. • Inalltheoriginalauthor(s)mustbeprovided.

  19. Moretips • Brainstorm thetopic • Takenotes • Write meaningful completesentences • Avoid very longsentences • Present one theme perparagraph • Usesimplelanguageandavoidjargons • Read

  20. Guidelinesfor assignment • 3-5 pagepaper • 4-7 sources (books, articles orwebsites) • 700-1000 words • Format: visit lecturenotes

  21. References • Greenhall, M. (2010). Report Writing SkillsTraining Course. Lancashire: Universe of LearningLtd. • Harris, R. A. (2017). Using Sources Effectively: Strengthening Your Writing and Avoiding Plagiarism.5th edn. New York: Taylor &Francis. • Roy, J. R. (2012). Sharpen Your Report Writing Skills.NJ: • Enslow PublishersInc. • Silyn-Roberts, H. (2000). Writing for Science and Engineering: Papers Presentations and Reports. Oxford: Butterworth-Heinmann.

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