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AREA PRINCIPAL MEETINGS Fall 2013 Doug Thilman Assistant Superintendent Human Resources

AREA PRINCIPAL MEETINGS Fall 2013 Doug Thilman Assistant Superintendent Human Resources. Licensure and Reporting David Howell. Teacher’s Master’s Pay July 2014.

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AREA PRINCIPAL MEETINGS Fall 2013 Doug Thilman Assistant Superintendent Human Resources

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  1. AREA PRINCIPAL MEETINGSFall 2013Doug Thilman Assistant SuperintendentHuman Resources

  2. Licensure and Reporting David Howell

  3. Teacher’s Master’s PayJuly 2014 • Legislation States:“no teachers or instructional support personnel, except for certified school nurses and instructional support personnel in positions for which a master’s degree is required for licensure, shall be paid on the ‘M’ (graduate) salary schedule…for the 2014-2015 school year unless they were paid on that salary schedule…prior to the 2014-2015 school year.

  4. 2013-2014 Graduates • December Graduates • Will receive master’s pay in 2013-2014 • Must work with their universities and HR licensure admin to meet 2013-2014 processing deadlines • May Graduates • The governor, the legislature, DPI and universities are interested in getting May graduates paid on the master’s scale • More information to follow

  5. Will Receive Master’s Pay • Worked in NC previously AND were paid on the master’s pay scale • Will Not Receive Master’s Pay • First public school service in NC • Returning to NC, but were not paid on the master’s scale during previous NC service • Unknown • Coming to WCPSS from a Charter School where their master’s degree was recognized New Hires 2014-2015

  6. How do we communicate this to applicants? • How do we recruit when other states pay a master’s • degree supplement? • Gwinnett Co, GA master’s, ten years: $48.5K • Wake County, bachelor’s, ten years: $41.1K Dilemmas

  7. Employees Exempt from the Master’s Cutoff Date • Guidance Counselors • Media Specialists • Speech Language Pathologists • School Psychologists • Audiologists • School Nurses (nationally certified) • Assistant Principals and Principals

  8. Health Care Benefits • All Benefits Moving to Calendar Year • Open Enrollment for Medical Insurance closes Oct 31 (midnight) • https://wcpss.hrintouch.com • Open Enrollment for Flex Benefits closes Nov 15 (5PM) • https://wcpss.hrintouch.com

  9. Health Insurance Open Enrollment • Three plans in place of two • 70/30 plan is unchanged from 2013 • Employees with WCPSS health insurance in 2013 will be placed on the 70/30 plan if they do not complete open enrollment • Enhanced 80/20 Plan • Consumer Directed Health Plan • Involves a Health Reimbursement Account • A new approach to health insurance

  10. Enhanced 80/20 and Consumer Directed Health Plan • Employees Can Reduce Their Premiums Through • Identifying a personal care provider • $15/mo savings for 80/20 plan • $10/mo savings for CDHP • Completing a health assessment • $15/mo savings for 80/20 plan • $10/mo savings for CDHP • Not smoking or beginning a smoking cessation program • $20/month savings for 80/20 or CDHP

  11. Resources • Brochure Mailed to Employees’ Homes • Employee Instructions Sent by Comp Services • Internet Resources • http://statehealthplan.state.nc.us/ • http://elearning.shpnc.org/2014-open-enrollment/ (video) • Hands on Help from the State Health Plan • Oct 16, 2-6PM: Crossroads II • Oct 16, 9AM – 12PM: Wake Tech Main Campus

  12. Legislative Leave • Identical to 2012-2013 • Earned 5 days if employed in a qualifying position on July 1 • Pro rated for less than 100% employed • Applied to the first days of annual leave • Leave forms do not have a legislative leave option • Unused days expire on June 30, 2014 • 2013-2014 Retirees will work with payroll and HR if they prefer to use annual leave • Excluded employees should send issues to hr-opt@wcpss.net

  13. Miscellaneous • Special Education Exception Process • Applicant has one special education license area and another is required for assignment • 14 new hires have been approved • See weekly HR memo for details • Tutor Pay • $35/hour with a valid or expired NC license • $25/hour if not certified

  14. More Misc • Teachers Need 8 CEUs to Renew • More info to follow after PANC • New Licensure System Coming • Parents can look up teacher licenses • Educators will be able to print licenses • Educators will submit many requests and payments through the system • Less dependence on WCPSS HR • Principal Salary Letters Coming in October • A few salary increases based on school size increases

  15. AREA PRINCIPAL MEETINGS Staffing and Operations Fall 2013 Wilma Jenkins-Flythe

  16. Contracts and Tenure Chgs • New laws changing tenure and contracts • No new tenure will be granted to anyone starting with the 2013-14 school year • Teachers who currently have tenure will keep it until 2018 unless… • They are offered a 4 year contract for 2014-15 (the 25%) • Current contract types • A) One Year Contract New this year • B) Terminating • C) Temporary (with no benefits) • D) Nonpaid Leave • E) Retiree #1A and #1B (50% and/or more than 6 months or 100% less than 6 months

  17. Staffing • Busy approving hires for this year • New hires & Rehires so far up to the 9/17 BOE: • 1921 Professional • New hires & Rehires Support -same dates: • 1342 Support (Cler, TAs, CNS, Bus Drivers, etc) • Total 3263 • Still working on finishing the reconciliation for Traditional Schools

  18. Personnel Action Forms • Pls give the Applications and File Room 24 notice via email when you need to review more than 3-4 files • Applications and files are to be reviewed before turning in the PAF • Importance of completely and accurately filling out the PAFs, with up-dated name, address, phone # and correct oracle #s • Once school year starts, HR will determine start dates (unless for a leave or agreed upon date with transferring principal) • HR is the only one to assign orientation and hand out Health Forms

  19. Lateral Entry Teachers • 10 Day Lateral Institute-38 teachers have gone thru or will go thru by Oct. 2013 • Fall Lateral Entry Workshop will be Tues, Nov. 19. Teachers and principals rec’d email invitations the week of 9/23. Pls encourage your lateral teachers to attend. Subs will be paid for thru HR. • Our 3rd year of providing this wkshp with excellent feedback from participants

  20. Staffing Admin Goals • Going out to schools to participate in the evaluation process again this year • Helping to develop and train for evaluations and school based review of applications (more to come) • Attending 1 staff meeting per year at each school (selected schools for Leigh Mobley) • Continuing to work with administrators, secretaries, teachers and other staff with HR issues and concerns

  21. Evaluations and Performance Issues • Let your Staffing Admin know immediately of any new performance issues- earlier the better to help with interventions and support • ER and Staffing are working together on tracking performance concerns-Staffing Admins will to follow up

  22. Evaluations and Performance Issues • Refer to evaluation schedule • Check AskVal emails for up-dates • Pre-Not Proficient (PNP) letters need to go out in Nov, Dec, & Jan (template available) • Make sure to let your Staffing Admin and ER know

  23. Extra Duty • Spreadsheets for coaches are due for MS and HS by 9/30 • Make sure all volunteer and returning volunteer coaches register online before Oct. 31

  24. Who to Contact

  25. Employee Relations Dr. Bryan Martin

  26. Addressing Employee Absences In the Evaluation Process

  27. Board Policy 2281/3801/4801 • Any leave taken beyond the amount to which the employee is entitled under state and federal laws and regulations will be considered in assessing the employee‘s performance.  Absences in excess of the entitled legal leave may result in dismissal from service.  

  28. Sick Leave • Valid uses • Personal sickness, disability, childbirth • Adopting a child (up to 30 days) • Personal medical appointments • Illness or medical appointments for immediate family • Death in immediate family

  29. Sick Leave • Is a Benefit of Employment • Should Not Be Denied In Valid Cases • Use Cannot Be Noted As a Performance Concern If Used For Valid Reasons and While Following Appropriate Processes

  30. Cases Where Attendance Can Be Addressed As a Performance Concern • Absences beyond those covered by earned and approved leave—i.e. absences after exhausting leave • Failure to provide a physician’s note when directed in advance to do so • Failure to follow appropriate processes for reporting or requesting leave • Not notifying in a timely manner • Taking leave without prior approval (except for sickness or emergency) • Not turning in leave forms • Dishonest use of leave

  31. Guidelines for RequestingDoctors’ Notes • Be Consistent • Can be requested in advance if supervisor has a reasonable suspicion of deception • Hold everyone to the same standard • Contact HR on the 4th Consecutive Day of Absence • Notify Individuals In Writing When They Reach the Requirement • Do Not Engage In Conversations Regarding Health Issues

  32. Personal/Annual Leave Approval • Annual Leave Must Be Approved In Advance By the Supervisor (Supervisor can waive this) • Personal Leave Requires Approval By Supervisor If Requested Less Than Five Days in Advance • Personal Leave Cannot Be Denied Or Require a Reason if Requested More Than Five Days In Advance, And If A Sub Is Available

  33. Personal/Annual Leave Approval • Personal Leave Shall Not Be Granted on the first day the teacher is required to report for the school year, on a required teacher workday, on days scheduled for State testing, or on the day before or after a holiday or scheduled vacation day, unless the request is approved by the principal. • If Properly Requested And Approved, Such Leave Should Not Be Noted As A Performance Concern— “Just Say No”

  34. Job Abandonment • If an employee is absent for seven (7) consecutive days without notification to the supervisor, the employee shall be deemed to have abandoned his/her job and shall immediately be subject to dismissal.

  35. Who To Contact For Assistance • Dr. J. Bryan Martin • Senior Director for Employee Relations • 919.854.1685 • bmartin3@wcpss.net • Jeff Koweek • Director for Employee Entitlements • 919.854.1755 • jkoweek@wcpss.net

  36. NC Teacher Walkout http://ncteacherwalkout.weebly.com/ Planned for Monday, November 4

  37. Encourage Staff To • Attend Work As Expected • Act In A Professional Manner, Consistent With the Code of Ethics • Express Their Beliefs In A Way That Minimizes Impact On Student Learning

  38. Reminders For Staff • Only Track 3 Teachers Are Not Expected To Report To Work on November 4 • 10-month Teachers are Not Permitted To Use Annual Leave On Days Students Are In Attendance • 11/12 Month Teachers Can Use Annual Leave On Days Students Are In Attendance Only With Prior Approval Of The Principal

  39. Reminders For Staff • Personal Leave Has a $50/day Deduction • Automatically granted if requested at least five days in advance, subject to availability of subs • Sick Leave Can Be Used Only for Sick Leave Purposes Listed Earlier • Can require doctors’ notes if there is a reasonable suspicion that a sick day is being used dishonestly

  40. AREA PRINCIPAL MEETINGS Recruitment and Retention Teresa Cunningham-Brown

  41. BTSP Team Highlights • Oriented 195 new BT hires -- Improving Teacher Quality Session in August • Offered 3summer mentor trainings and implemented 2ongoing classes of Hybrid Mentor Trainings • Introduced BTSP Newsletter to feature BT, school, mentor and mentor coordinator highlights

  42. BTSP Upcoming • 2nd Improving Teacher Quality session planned for October 30th – 4:30 p.m. to 7:30 p.m. @ Crossroads II • BTSP Intranet site – October 2013 • SPED Online Chat Dates – October 10th & 24th • Google Doc Monthly Checklist – October 3rd & November 3rd • First Quarter Paperwork Due – November 8

  43. TEACH-UP • Overall program impact within WCPSS: Total teachers of record: 63 SPED – 41 Elementary Education – 19 Language Arts – 1 Science – 1 Spanish – 1 • TTT TEACH-UP Grant Program ended effectively September 30, 2013 • Successful initiative to transition paraprofessionals into teaching within high needs schools

  44. Recruitment • Spring 2013 leads have been exhausted • Limited Fall recruitment to attract top December 2013 graduates to WCPSS • Online resume posting sites • LinkedIn • Oracle applicant reports • Student Teacher referrals, information sessions, and screening interviews • NCSU Career Center interviews • NC Teaching Fellows information sessions and interviews

  45. Early Contracts 2013-2014 Early Contract Plan Early Contracts were written by a Recruitment team administrator at the principal’s request Early Contracts were intended to: - Minimize the number of exemplary recruits we lose to other districts as a result of the district’s hiring freeze - Retain highly effective teachers who are on terminating contracts, despite the hiring freeze - Recruit and hire outstanding male and minority teachers, despite the hiring freeze Early Contracts were primarily used to support the district’s lowest performing schools at each level, the 4 Renaissance Schools, Walnut Creek Elementary , the district’s special initiatives schools, new magnet programs, and one new school 40 “At Large” Early Contracts were approved for the critical needs teaching areas Spring 2011 Spring 2012 Spring 2013 Early Contracts available 96 133 110 Early Contracts used 60 (62%) 53 (40%)53 (49%) “At Large” Early Contracts available 40 “At Large” Early Contracts used 34 (85%)

  46. Student Teaching • Principals can request email accounts for their full-time student teachers by contacting the helpdesk - Student Teacher’s Name: ex. John Doe - Start Date: ex. 01-07-13 - End Date: ex. 06-30-13 - Request must come from principal • Full-time student teachers may contact Ed Stansberry in HR to schedule appointments for ID Badges • Pre-service student observers are not eligible for WCPSS email accounts or ID badges

  47. Student Teaching • Student Teaching Focus Group Meetings • Development of cooperating teacher selection rubric for principals • Creation of administrative student teaching contact by school • RR will contact cooperating teachers to request student teacher referrals • Student Teacher Information Sessions • Screening interviews

  48. Student Teaching

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