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Manage Attendance

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  1. Manage Attendance

  2. C1-AT Manage Attendance by Class and Subject Teacher • Description: • This function allows Class Teacher to; • Manage Attendance Roster • Record Class Attendance with Late/Absence Reasons • View the Attendance Rosters for Past Terms • Manage Attendance Roster for Other Activities • Print Attendance Roster • View Monthly Attendance Stats of the students • Generate Attendance Statistics Reports • This function allows Subject Teacher to; • Record Subject Attendance • Update Class Attendance Roster with comments • Granted Role: • School Class Teacher, School Subject Teacher • Menu Path: • Main Menu > Curriculum Management > Attendance Roster > Attendance Roster by Class • Main Menu > Curriculum Management > Attendance Roster > Att. Rstr for Other Activities • Main Menu > Curriculum Management > Attendance Roster > Process > Print Attendance Roster • Main Menu > Curriculum Management > Attendance Roster > Attendance Stats by Teacher • Main Menu > Curriculum Management > Attendance Roster > Reports > Monthly Statement Report – PP1

  3. Process Flow - 1

  4. Process Flow - 2

  5. Process Flow - 3

  6. C1-AT01 Manage Attendance Roster

  7. C1-AT01 Manage Attendance Roster • Description: • This function allows the Class Teacher to Manage Attendance Roster • Granted Role: • School Class Teacher • Menu Path: • Main Menu > Curriculum Management > Attendance Roster > Attendance Roster by Class

  8. How to Use • Navigate to the screen via menu path • Click on Find an Existing Value tab • Enter the Term, Subject Area, Campus, Session and Class Section • Click on Search • Record Class Attendance • Click on Save Refer also to Online Help

  9. Navigate • Navigation: Main Menu > Curriculum Management > Attendance Roster > Attendance Roster by Class

  10. Find an Existing Value

  11. Search for Term

  12. Search for Term Select the correct Term value (current term) to record the attendance in the Class Attendance Roster

  13. Search for Subject Area

  14. Search for Subject Area For the Class Attendance Roster, the Subject Area to be selected is Year.

  15. Search for Campus

  16. Search for Campus Select the Campus the Class Teacher belongs to.

  17. Search for Session

  18. Search for Session • Select the correct Session value. • For Pre-School and Primary School select among Term 1, Term 2, Term 3 and Term 4 values. • For other Careers, select Regular Academic Session.

  19. Enter Class Section Enter the Class Section the Class Teacher is in charge of.

  20. Search for the Class Attendance Roster

  21. Search for the Class Attendance Roster

  22. Attendance Roster by Class Details about the class section the class teacher is in charge of. When the Generate button is clicked, it will update the Class Attendance Roster for the period mentioned in Attendance From Date and Attendance To Date. Click on the Generate button to create the Class Attendance Roster. It will create based on the class schedule done in timetabling.

  23. Attendance Roster by Class Click on the Generate button to refresh the Class Attendance Roster created. It will refresh based on the class schedule done in timetabling. **Note: If the Attendance is already marked (Updated? checkbox is checked) for some dates, those dates will not be refreshed when the Generate button is clicked.

  24. Attendance Roster by Class Once the Updated? checkbox is checked, it will capture the name and the date/time of the marking. • Attendance Date: The date for which attendance is marked • From Time: The time the class began • To Time: The time the class ended Click on the View button to view the student list in this class • Updated?: This checkbox will indicate whether the attendance is marked for the date or not.

  25. Attendance Roster by Class Click on View 100 to view all class meeting dates

  26. Class Meeting Dates When the Updated? checkbox is checked, the Create button is disabled. No further changes to the student list is allowed. When the Updated? checkbox is not checked, both Create and View buttons are enabled. If it’s a future dated row, then the Updated? Checkbox cannot be checked and View button is disabled, as attendance marking is not allowed.

  27. Add/Remove Class Meeting Dates To add a new class meeting date manually click on ‘+’ icon. To remove an existing class meeting date click on ‘-’ icon.

  28. Add Class Meeting Dates Enter the Attendance Date, From Time and To Time and click on Save.

  29. Add Class Meeting Dates Click on the Create button to populate the student list for the newly entered class meeting date.

  30. Add Class Meeting Dates Click on the Viewbutton to view the populated student list for this day.

  31. Add Class Meeting Dates Student list is populated

  32. Remove Class Meeting Dates To remove, click on the ‘-’ icon and click on Save.

  33. C1-AT02 Record Class Attendance with Late/Absence Reasons

  34. C1-AT02 Record Class Attendance with Late/Absence Reasons • Description: • This function allows the Class Teacher to Record Class Attendance with Late/Absence Reasons • Granted Role: • School Class Teacher • Menu Path: • Main Menu > Curriculum Management > Attendance Roster > Attendance Roster by Class

  35. How to Use • Navigate to the screen via menu path • Click on Find an Existing Value tab • Enter the Term, Subject Area, Campus, Session and Class Section • Click on Search • Record Class Attendance • Click on Save Refer also to Online Help

  36. Navigate • Navigation: Main Menu > Curriculum Management > Attendance Roster > Attendance Roster by Class

  37. Find an Existing Value

  38. Search for Term

  39. Search for Term Select the correct Term value (current term) to record the attendance in the Class Attendance Roster

  40. Search for Subject Area

  41. Search for Subject Area For the Class Attendance Roster, the Subject Area to be selected is Year.

  42. Search for Campus

  43. Search for Campus Select the Campus the Class Teacher belongs to.

  44. Search for Session

  45. Search for Session • Select the correct Session value. • For Pre-School and Primary School select among Term 1, Term 2, Term 3 and Term 4 values. • For other Careers, select Regular Academic Session.

  46. Enter Class Section Enter the Class Section the Class Teacher is in charge of.

  47. Search for the Class Attendance Roster

  48. Search for the Class Attendance Roster

  49. Record Class Attendance

  50. Record Class Attendance Details about the class section the class teacher is in charge of and the date for which attendance is going to be marked. List of students registered in the class Student Statistics for the day