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how to find your way around
How to Find Your Way Around

1. You can play the PowerPoint, and find the Test here

how to find your way around1
How to Find Your Way Around

2. You can minimise this column and make the main page bigger by clicking this icon.

Click it again to bring it back.

how to find your way around2
How to Find Your Way Around

3. Always click this ‘Home’ icon to save your progress and log off. This is very important!

Introduction and Course Objective


  • By the end of this course you will be able to demonstrate an understanding of the appraisal process

Walkthrough of the Course:

  • The structure and annual cycle of appraisals
  • To know how to carry out an appraisal and how to develop objectives that are meaningful
  • Personal development plans
  • How to report the appraisal
The Structure and Annual

Cycle of Appraisals

Appraisals should be carried outannually for staff by their line Manager

or their delegated Reviewer. They can be conducted at any time of the

year, allowing managers to spread their appraisals over the year, so

long as none have expired (longer than 12 months).

In conjunction with this, staff should also have6 weekly supervision as a

minimum(for new starters or staff with more needs this should be more


the structure and annual cycle of appraisals
The Structure and Annual Cycle of Appraisals

The appraisal should becascaded down the management lines, so your manager should have their appraisal before you have yours. This way Trust objectives are translated down through to teams and then to individuals.

However, if it is clear thatwaiting for a managers appraisal will delay other staff’s appraisals, then these should be completed anyway.

the conversation
The Conversation

The conversation at the start of the appraisal should discuss the previous year. How did it go? What has been achieved? Were there any difficulties etc?

Then review last years appraisal (if there was one) and discuss whether all or some of the objectives have been met. If an objective has not been met it can be carried over into this years objectives if it is still relevant.

Usually4-6 objectivesshould be set and these should be SMART objectives.

smart work objectives are
SMART Work Objectives are:
  • Specific- clear & well defined
  • Measurable– know when it has been achieved
  • Achievable– is there a realistic path to achievement
  • Realistic– within the availability of resources, knowledge & time
  • Timely– enough time? Not too much though, as this can negatively affect performance
effective objective setting
Effective Objective Setting



Ownership from the individual

Appropriate for the job

Cascaded down management lines

the appraisal meeting
The Appraisal Meeting

The appraisal has 2 parts:

PART 1 – Review previous year’s objectives

and develop this year’s objectives

PART 2 – Personal Development Plan

the appraisal
The Appraisal



  • Review of last years objectives
  • Were they all met? If not, why?
  • New objectives for the coming year - a two way process between appraiser and appraisee
the review
The Review


The Development Plan

  • Identify short term development needs and discuss how these will be met
  • Identify longer term development needs/career progression
  • Can these be supported through development opportunities? See the ‘Training’ section on iconnect for current opportunities available
the appraisal environment
The Appraisal Environment

It is very important to create an environment where the appraiser and

appraisee feel able to talk openly and confidentially to each other.

Hopefully with regular supervision from the previous year both parties

will feel comfortable to talk freely and honestly to each other to make

the review a worth while experience. There should be no surprises at an

appraisal – issues should have been discussed on the job and at

supervision sessions.

The length of an appraisal varies but generally 1-1½ hours is


The appraisal should take place confidentially in a quiet room with no


how to record an appraisal
How to Record an Appraisal

There are 3 ways that you can record an appraisal:

  • ESR Manager Self-Service (direct onto the individuals electronic staff record)
  • Paper Copy signed and posted to Workforce Development
  • Email sent to Workforce Development with full name of employee/s and the date of their appraisal/s

The preferred way to record is via ESR Manager Self Service,

as this allows the individuals full appraisal (including

objectives and the PDP) to be recorded on their staff record.

It will stop you ever losing paperwork, as it will always be

there and easily accessible.

esr manager self service
ESR Manager Self-Service

Managers can log in to ESR Manager Self Service (using the same method as you would to login into your OLM e-Learning

account) and complete Appraisals electronically by selecting

'Reviews and Development‘.

Full instructions are on i-connect via the following steps:

  • iConnect homepage (http://iconnect/)
  • ESR Manager Self Service
  • Log Appraisals (Reviews and Developments)
paper copy to workforce development
Paper Copy to Workforce Development

Appraisal forms can be found on i-connect via the

following steps:

  • iConnect homepage (http://iconnect/)
  • Training
  • Appraisals



  • Appraisals can be completed at any time of the year, so long as the person is not out of the 12 month renewal period
  • Reviews should be supported with regular supervision
  • A review should be a two way discussion, allowing both parties to talk freely, openly and honestly with each other
  • The appraisal must be recorded on the individuals Electronic Staff Record account – either by ESR Manager Self Service, via post to Workforce Development, or email to Workforce Development
further support
Further Support
  • If you need any further information or support with the appraisal process or procedures, please contact the Workforce Development Team:
  • Phone: 3134 6424 / 01245 546424 or
  • Post: Trust Headquarters, Stapleford House, 103 Stapleford Close, Chelmsford, CM144WD

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