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How to Use Advance Reviewing Packets. How to Use Advance Reviewing Packets. In this module…. The Review Process The For Review page Reviewing a packet Notification from Advance Things to consider. The Review Process. The For Review page Log into MyAccess and select Advance

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How to use advance reviewing packets

How to Use Advance

Reviewing Packets

How to Use AdvanceReviewing Packets


In this module…

  • The Review Process

    • The For Review page

    • Reviewing a packet

    • Notification from Advance

  • Things to consider


The Review Process

  • The For Review page

    • Log into MyAccess and select Advance

    • From your Advance record, the For Review tab is on the far right

    • Packets that have been assigned to you will display on your For Review page

  • Reviewing a packet

    • Click the candidate Name to review that packet

  • Notification from Advance

    • If you have packets on your For Review page, Advance will send a weekly email reminder


The For Review page

  • Reviewers see the packets that have been added to their For Review page

  • Click the candidate name to view the packet contents

  • Click Review Complete and Save to move the packet to the bottom section


The For Review page

  • Packets marked “Review Complete” move to the Review complete section

  • Review Complete helps the APA see how many have reviewed a packet

  • When the Review Due date passes, the packet is removed from the page


Reviewing a packet

  • After clicking the name on the For Review page, you are presented with the candidate’s Summary page, which displays the advancement action, the Years at Rank and Step, a history of prior packets, and a list of who has completed certifications for this packet.


Reviewing a packet

  • The CV page:

    • The filters at the top right eable you to focus only on the past few years

    • Click one of the filters to condense the CV into showing only those entries that fall within the filter’s parameter


Reviewing a packet

  • The Attachments page:

    • Click the hyperlink to open and view the attached PDF


Reviewing a packet

  • The Teaching Evaluations page:

    • Click on the hyperlink to open and view the attached PDF


Reviewing a packet

  • The References page:

    • Click the hyperlink date under the View Ref column to open and view the reference letter submitted through the Advance references process


Reviewing a packet

  • As a reviewer, you have access to the Chair Letter so you can draft the letter, if you have been asked to do so.

  • Drafting this letter may be delegated to committee chairs, Division Chiefs, or supervisors of non-faculty academics.


Reviewing a packet

  • If you have been asked to draft the Chair Letter, fill the letter out, and click the Save as Draft button at the bottom of the page to save the letter

  • Only the Chair can certify the Chair Letter


Notification from Advance

  • Anyone with a packet on their For Review page will receive a weekly email from Advance encouraging them to login and review packets


Reviewer recap

  • What the Reviewer does

    • Respond to notification from Advance

    • Access packets on the For Review page

    • Review packet

    • Indicate Review Complete


Things to consider

  • Check your For Review page often to see whether packets have been assigned to you

    • You’ll get a weekly email if you have packets on your For Review page

  • If you are on a Committee that meets to discuss packets:

    • Make notes while reviewing

    • Bring your laptop to the meeting


The Reviewer module…

Congratulations! You have completed the Reviewer module and should know how to:

  • Manage packets on the For Review page

  • Access packets assigned for your review

  • Mark packets as Review Complete

  • Draft the Chair Letter (if appropriate)

    Send questions or comments to [email protected]


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