Training for Purchase Card Users and Approving Officials

1. Environmentally Preferable Procurement Training for Purchase Card Users and Approving Officials

2. HELP ME WITH THESE TERMS ! • Affirmative Procurement Program • Environmentally Preferable Purchasing • Green Purchasing • Preferred Procurement

3. Affirmative Procurement Program • Resource Conservation and Recovery Act of 1976 at Section 6002 established the Affirmative Procurement Program allowing EPA to designate products which Federal agencies would be required to acquire with recycled content • Farm Security and Rural Investment Act of 2002 established the Biobased Products Procurement Preference Program allowing USDA to designate products which Federal agencies would be required to acquire with biobased content

4. Affirmative Procurement Program • Federal Acquisition Regulation was amended 11/07/2007 to add the Biobased Preference Program to the Affirmative Procurement Program so it became a program allowing EPA and USDA to designate products that Federal agencies are required to acquire with recycled or biobased content.

5. Environmentally Preferable Procurement • DOE includes: • Affirmative Procurement plus: • Energy Efficiency Programs • EnergyStar and FEMP • Alternative Fuels and Alternative Fueled Vehicles • Non-Ozone Depleting Substances • Water Efficiency Program i.e. WaterSense • Electronic Products Environment Assessment Tool (EPEAT) Program • Sustainable Design/Green Buildings

6. Green Purchasing Green Purchasing is an Internationally Accepted Term Synonymous with Environmentally Preferable Procurement

7. Preferred Procurement • Within DOE, the Terms Preferred Procurement and Environmentally Preferable Procurement are Used Interchangeably

8. Opportunity to Buy Green 2007 Government-Wide Statistics for the Purchase Card Program • Purchase card spend- $18.7 billion • 283,861 cardholders • 26.5 million transactions • Important to include green purchasing in all purchase card training and manuals

10. Environmentally Preferable Purchasing • Environmentally preferable products or services have a lesser or reduced effect on human health and the environment when compared with competing products or services that serve the same purpose.

11. Affirmative Procurement • The policy and practice of purchasing goods made with recycled or biobased materials • For Example – Paper with 30% Post Consumer Content

12. Environmentally Preferable Products Include All of These Alternative fuel vehicles and alternative fuels required by the Energy Policy Act of 2005 at http://www.afdc.energy.gov/afdc/ Biobased products designated by the U.S. Department of Agriculture in the BioPreferred program. Biobased products are those designated by the United States Department of Agriculture (USDA) pursuant to the Farm Security and Rural Investment Act, 7 USC 8102. This coverage is part of the Affirmative Procurement Program found at FAR 23.4. USDA maintains a Home Page with the list of designated items at: http://www.biopreferred.gov/ . Energy from renewable sources required by the Energy Policy Act of 2005 at http://www.eere.energy.gov/

13. Environmentally Preferable Products Include All of These • Energy Star® products identified by DOE and EPA at http://www.energystar.gov/ , as well as FEMP-designated energy-efficient products at http://www1.eere.energy.gov/femp/ • EPEAT-registered electronic products. The EPEAT initiative is a relatively new initiative added to the Federal Acquisition Regulation in 2008. A Home Page has been established to identify environmentally preferable electronic equipment at: http://www.epeat.net . • Non-ozone depleting substances, as identified in EPA’s Significant New Alternatives Program at http://www.epa.gov/ozone/snap/index.html .

14. Environmentally Preferable Products Include All of These • Products with low or no toxic or hazardous constituents, consistent with section VIII.A of the implementing instructions for Executive Order 13423. Each agency is tasked by the Implementing Instructions to develop goals and a list of toxic chemicals, hazardous substances and other pollutants by January 24, 2008. Information on this is available at http://www.epa.gov/ecotox • Recycled content products designated in EPA’s Comprehensive Procurement Guidelines at http://www.epa.gov.cpg • Water-efficient products, including those meeting EPA’s Water-Sense standards http://www.epa.gov/watersense/ . EPA has already introduced some water efficient technology advancements but has others in process. More information is available at their Home Page.

15. Affirmative Procurement and Environmentally Preferable Purchasing • When Biobased Products were added DOE was an early adopter of the U.S.D.A. Biobased Products Program • DOE Contracting Activities and Management Contractors were encouraged to acquire biobased products on a voluntary basis in advance of the mandatory biobased preference program • The Biobased Preference Program became effective 11/07/2007. As a practical matter, agencies have a 1 year period to implement as USDA adds new products to their Program.

16. Adhesive/Mastic Removers Carpet/Fibers Cleaners/Solvents Construction Materials Fuel Additives Inks Landscaping Biobased Product Categories • Lubricants • Packaging • Paint/Coatings • Papers • Plastics • Sealants • Sorbents

17. Environmentally Preferable Purchasing Environmentally preferable products or services do one or more of the following: • Minimize the consumption of resources, energy and water • Prevent the creation of solid waste, air pollution or water pollution • Minimize or eliminate the use of materials or processes which compromise the environment (global warming, ozone depletion and acid rain) • Promote the use of non-toxic substances and avoid toxic materials or processes

18. Exemptions • According to both statutes, procuring agencies must procure the designated products unless the product: • Is unavailable at a reasonable price • Will not meet reasonable performance standards • Is unavailable within a reasonable timeframe at a sufficient level of competition Price Performance Availability

19. And The Products Are: EPA-Designated Product Categories • Construction • Landscaping • Non-Paper Office • Paper and Paper Products • Parks and Recreation • Transportation • Vehicular Products • Miscellaneous

20. Building insulation Carpet Carpet cushion Cement and concrete Consolidated and reprocessed latex paint Floor tiles Flowable fill Laminated Paperboard Modular threshold ramps Nonpressure pipe Patio blocks Railroad grade crossing surfaces Roofing materials Shower and restroom dividers Structural fiberboard Construction Products Designated Items:

21. Landscaping Products Designated Items: • Compost made from yard trimmings or food waste • Garden and soaker hoses • Hydraulic mulch • Lawn and garden edging • Plastic lumber landscaping timbers and posts

22. Binders, clipboards, file folders, clip portfolios, and presentation folders Office furniture Office recycling containers Office waste receptacles Plastic desktop accessories Plastic envelopes Plastic trash bags Printer ribbons Toner cartridges Non-Paper Office Products Designated Items:

23. Commercial/industrial sanitary tissue products Miscellaneous papers Newsprint Paperboard and packaging products Printing and writing papers Paper and Paper Products Designated Items:

24. Park benches & picnic tables Plastic fencing Playground equipment Playground surfaces Running tracks Park And Recreation Products Designated Items:

25. Channelizers Delineators Flexible delineators Parking stops Traffic barricades Traffic cones Transportation Products Designated Items:

26. Designated Items: Vehicular Products • Engine coolants • Rebuilt vehicular parts • Re-refined lubricating oils • Retread tires

27. Miscellaneous Products Designated Items: • Awards and plaques • Bike Racks • Blasting grit • Industrial drums • Manual-grade strapping • Mats • Pallets • Signage • Sorbents

28. Biobased • Initial U.S.D.A. Designations • Mobile equipment hydraulic fluids • Urethane roof coatings • Water tank coatings • Diesel fuel additives • Penetrating lubricants • Bedding, bed linens, towels

29. Adhesive and Mastic Removers Biodegradable Containers Bio-Fluid Filled Transformers Composite Panels Fertilizers Grease and Graffiti Removers Hand Cleaners and Sanitizers Insulating Foams – Wall Construction Metal Working Fluids Sorbents Biobased Products (cont'd) Round 2 Designations– Effective May 14, 2009

30. 2 Cycle Engine Oils Biodegradable Cutlery Biodegradable Films Carpet Cleaners Carpets Dust Suppressants Glass Cleaners Greases Hydraulic Fluid – Stationary Equipment Lip Care Balm Biobased Products (cont’d) Round 3 Designations – Effective May 14, 2009

31. Bath and Tile Cleaners Biobased Clothing Concrete and Asphalt Release Fluids Cutting, Drilling and Tapping Oils De-Icers Durable Plastic Films Fire Arm Lubricants Floor Strippers Laundry Products Wood and Concrete Sealers Biobased Products (cont’d) Round 4 Designations – Effective May 14, 2009

32. Where Can These Products Be Found? • Open Market • Government Supply Sources • General Services Administration (GSA) • Defense Logistics Agency (DLA) • Government Printing Office (GPO) • Your Facility Supply Store • JWOD

33. AP Made Easy… • Use The Web • For Information • EPA: http://www.epa.gov/cpg and USDA http://www.biopreferred.gov • DOE: http://www.hhs.do.gov/pp/epp • To Search for Products • GSAhttp://www.gsaadvantage.gov • DLAhttp://www.dscr.dla.mil • EPAhttp://yosemite1.epa.gov/oppt/eppstand2.nsf • CA Waste Management Board’s Recycled ContentDatabase:http://www.ciwmb.ca.gov/rcp/

34. How Will Purchases of EPA-Designated Items Be Monitored? • EPA RCRA Inspections • EPA Facility Questionnaires • Reporting of Purchases • Annual Purchase Card Audit • IG Inspections

35. How Do I Report Purchase Card Transactions? • Purchases Should Be Reported Above the Micro-purchase Threshold • Affirmative Procurement Reporting Procedures Vary From Site to Site • Contact Your Recycling Coordinator, Green Acquisition Advocate, or Equivalent for Procedures at your Site • Contacts are at http://www.hss.doe.gov/pp/epp/

36. What Should You Do? • Keep the list of designated products handy or bookmark EPA’s and USDA’s Home Pages (slide 33) and refer to them when planning purchases • Maximize your purchases of recycled-content items by • Searching for recycled-content productsin catalogs and online sources • Requesting recycled-content items from your vendors • Document purchases not meeting recycled or biopreferred content requirements for reasons of availability, price or performance

37. Need More Information? Denise Clarke DOE Purchase Card Program Manager (202-287-1748) Richard Langston Procurement Policy Analyst (202-287-1339) Jeff Eagan Sustainable Acquisition Program Manager (202-586-4598) Print your completion certificate from the next slide. If you are using NetScape, press escape if in view mode, click on the center of the slide, enter your name, then print slide 35. If you are using Internet Explorer, right click on the next slide, select EDIT, insert your name and then click outside the slide; print slide 35. Furnish a copy to your local purchase card coordinator! Just one more step – Prepare your Certificate Thanks for learning about our Program.

38. U.S. DEPARTMENT OF ENERGY AFFIRMATIVE AND ENVIRONMENTALLY PREFERABLE PROCUREMENT TRAINING FOR PURCHASE CARD USERS CERTIFICATE OF COMPLETION NAME DATE In Recognition of Your Completion of the Department of Energy Affirmative Procurement Program Overview Training 0.5 Hours Credit