Department of Energy Enterprise-Wide Agreement (EWA) National Laboratories Information Technology Summit (NLIT) 2009

1. Department of EnergyEnterprise-Wide Agreement (EWA) National Laboratories Information Technology Summit (NLIT) 2009 Don Schade Acquisition Management (IM-13) OCIO June 2, 2009

2. Enterprise-Wide Agreement Program: Agenda • Introduction of Team Members • Overview • EWA Benefits • Current Agreements • New Procurements • Outreach and Contact Information

3. Enterprise-Wide Agreement Program: EWA Team The EWA Team: Kevin Cooke – Associate CIO for IT Corporate Management Sarah Gamage - Deputy Associate CIO for IT Corporate Management Don Schade – EWA Project Lead and Contract Administration Alicia Foster (Contract Support) – EWA Project Management

4. Enterprise-Wide Agreement Program: Overview The Department of Energy (DOE) Office of the Chief Information Officer (OCIO) has designed the Enterprise Wide Agreement (EWA) program to consolidate IT contracts for commercial off-the-shelf (COTS) software. What is an Enterprise-Wide Agreement? A Department-wide agreement, encompassing the Department as a whole, to include Program Offices, Field Offices, Site Offices and M&O Contractors, that aggregates enterprise software requirements [ to include software and services] into a single contract vehicle. EWAProgram Objectives: • Leverage the buying power of the DOE complex to maximize price reductions • Streamline the IT acquisition lifecycle to minimize administrative costs

5. Benefits: Maximize buying power and Reduce total cost of IT ownership Facilitate collaborative development of enterprise-wide IT sourcing strategies for common IT software products Increase IT contract administration efficiencies Eliminate duplicative enterprise-wide IT purchases Ensure supplier price uniformity and standard Terms & Conditions Improve knowledge sharing of IT acquisition best practices Support Federal SmartBUY, Clinger-Cohen and other legislative, regulatory, and DOE mandates and policies. Enterprise-Wide Agreement Program: Benefits

6. Current DOE EWA AgreementsAccomplishments Current DOE Enterprise-Wide Agreements:

7. Current DOE EWA AgreementsAccomplishments Current DOE Enterprise-Wide Agreements (cont’d):

8. Current DOE EWA AgreementsAccomplishments DOE Enterprise-Wide Agreements:

9. Current DOE EWA AgreementsMicrosoft Award Microsoft Products • Contract Awarded on April 30, 2009 • TKCIS received the award in a “best value” competitive action conducted utilizing the NASA SEWP Schedule • Small Business Award • Period of Performance through April 2014 • Can be utilized by all DOE Organizations • Co-Termination Pricing Structure

10. Current DOE EWA AgreementsAdobe Software Procurement Adobe Acquisition: • Current Cumulative Licensing Program (CLP) Agreement expired May 31, 2009 • New CLP executed with current BPA holders on May 30, 2009 • Dell/ASAP • Softmart (small business) • New CLP (2 years) • Adobe offering DOE opportunity to achieve greater savings by cumulating any DOE orders, to qualify for Enterprise Licensing Agreement. Orders will be cumulated through August 31, 2009.

11. Current DOE EWA AgreementsOracle Software Procurement Oracle Acquisition: • Currently contract exists for HQ and Several DOE Program Areas for Oracle Products with DLT Solutions. For these program areas options are available through September 30, 2011. • Price Hold with DLT Solutions for limited number of products expired on May 31,2009. • Unable to negotiate similar price hold with Oracle due to their requirement for a large initial order (greater than $1M in new products) • Future requirements should be procured utilizing Government Wide Smart-Buy Program • Working with Oracle to leverage near future cumulative DOE orders and negotiate to obtain similar price hold.

12. DOE EWA AgreementsNew Opportunity: Apple Products Apple Products: • We are working with Apple to explore and potentially establish an EWA that would cover existing Macintosh computers (including Apple hardware and software support) for DOE organizations and would allow the OCIO to secure favorable pricing and support. • We have over 10,000 Macs across the DOE and anticipate the demand for Apple products and support growing within DOE. • Features of the potential agreement include: • On-site “Applecare” • Keep your hard drive for all machines purchased in 2007 or later • Volume license and three year, free upgrades/support on Mac OS X for all Apple desktops and portables. Newly purchased machines would be covered during the life of the agreement. • Annual payments for the agreement

13. Enterprise-Wide Agreement Program: Outreach Outreach Objectives: • Raise Awareness Among Stakeholders: • Inform stakeholders of the EWA program, goals, accomplishments • Raise awareness among stakeholder community to attract new customers • Involve Existing Customers: • Assist in identification of candidate agreements • Collaborate on in-process agreements • Provide comprehensive list of and Terms & Conditions regarding current agreements

14. Enterprise-Wide Agreement Program: Contact Information • Contact the OCIO EWA Team: • Don Schade, IM-13, 301-903-2294 Don.schade@hq.doe.gov • Alicia Foster, IM-13, 202-586-9113 Alicia.Foster@hq.doe.gov • EWAIPTMailbox@hq.doe.govor • http://cio.energy.gov/it-acquisition/enterprise_licenses.htm