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Contracting 101 Federal Supply ServiceFebruary 16, 2005
Getting Started • Determine a need • Conduct market research • Solicit bids • Award contracts • Manage performance
GSA Schedules • GSA View • Establishes relationships (potential 20 year contracts) • Enables dynamic pricing • Manages risk • Streamlines acquisition
Typical FAR 15 Buy Day 1Determination of Need Day 45Initiating the Procurement Day 200Evaluation Day 165Solicitation Day 145Sourcing Day 268Award Day 95Analysis of Requirement
Typical Schedule Buy With BPA Without BPA Day 1 – RFQ Day 1 – Market Research Day 5 – Evaluation Day 3 – RFQ Day 13 – Award Day 7 – Evaluation Day 15 – Award
Federal Agency Benefits • Simplified purchasing • Collective purchasing power • Dynamic pricing • Administrative savings • eTools • Socio-economic credit
Do-it-yourself or use GSA? • Time • Money • Resources
Schedule No. 48 - TDRS • Transportation, Delivery and Relocation Services - Process • Offer • Evaluation (Experience, Past Performance, Management) • Award/No Award • GSA Advantage!/Contract Price List • Go to market • Available Services • SIN 653-1 - Relocation Service Package • Home sale; marketing; destination area services; and reporting • SIN 653-2 – Property Management • Rental management; tenant screening
Schedule No. 48 - TDRS • SIN 653-3 – Reserved • SIN 653-4 – Additional Services • Entitlement counseling; group moves; custom reports • SIN 653-5 - Agency Customization Services • Hard-to-sell properties; buyer value option • SIN 653-6 – Training/Travel • SIN 653-7 – Move Management • Carrier selection; booking; claims
Schedule No. 48 - TDRS • Vendor performance management • Schedule requirements – administered by GSA • Task order/delivery order requirements – administered by ordering agency • Sales • FY 05 to date = $41M • FY 04 - $144M
Fixed Price Commercial items Defined services Adequate price competition/ comparison Performance risk on contractor Cost-Reimbursement Non-commercial items Too many uncertainties about the requirement Adequate contractor accounting system Performance risk on government Fixed Price vs. Cost Contracts
Obligation of Funds, Generally FAR 32.702 Policy No officer or employee of the Government may create or authorize an obligation in excess of the funds available, or in advance of appropriations (Anti-Deficiency Act, 31 U.S.C. 1341), unless otherwise authorized by law. • If the contract is fully funded, funds are obligated to cover the price or target price of a fixed-price contract or the estimated cost and any fee of a cost-reimbursement contract.
Obligation of Funds, Specifically • GSA Schedules – covers the minimum guarantee $2,500 • Blanket Purchase Agreements (BPAs) – non-obligating document • Task Order/Delivery Orders – must obligate to cover price (fixed price) or estimated cost (cost reimbursement)
Other Questions? • TDRS Team • Guy Galloway • Paul Sando • Rebecca Koses • 703 605-5616 • email@example.com • www.gsaelibrary.gsa.gov, search for Schedule 48