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Comprehensive Shipping Guide: Types of Shipments, Documents Required, and Process Details

This guide covers various types of shipments including ocean freight, air freight, and truck overland, along with detailed information on the process, necessary documents, and steps involved in shipping goods internationally. It includes parameters for custom charges, transit insurance, and personal responsibilities. It provides a step-by-step process from communication and documentation requirements to shipment handling, insurance, and claims processing. Helpful for individuals or businesses shipping globally.

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Comprehensive Shipping Guide: Types of Shipments, Documents Required, and Process Details

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  1. Whither Thou Goest From anywhere to anywhere

  2. Types of Shipments • Ocean Freight • Dedicated container (FCL) • Less-than-container load (LCL) • Air Freight • Truck overland • Cash Settlement

  3. General Parameters • Door-to-door shipments • Transit insurance (ARM) to USD 75,000 • Customs charges on authorized weight • Storage in transit, as necessary

  4. General Parameters • Personal responsibility: • Transit insurance premium above allowed coverage • Vehicles • Articles for sale • Articles carried for others • Electronic & photographic equipment costing more than $1,000 (customs)

  5. Getting Started • COMMUNICATION • WHO – Passport name, contact info • WHAT – Class A or B, weight allowance • WHEN – Proposed schedule • Preembarkation/departure from residence • Mission Institute • Visa/work permit status • Arrival infield/base division country

  6. Getting Started • WHERE – Origin & destination addresses • HOW – Make decision based on • Location (origin and/or destination) • Shipment size • Local import/export requirements • COMMUNICATION

  7. Documents Required • ID page of Passport • Valued Inventory (insurance, customs) • Work permit/residence visa • Social Security/Tax ID

  8. Shipment Process • Contact Appointee • Set up a schedule • Survey • 4-6 weeks ahead • Size of shipment • Basis for price quotation • Prep/pickup • Agents like 2 days • Close to departure • Background info • Import/export regs • Physical access • Customs requirements • Storage options • Feasibility of shipment • Recommendations

  9. Shipment Process • Communicate • Policy provisions • Feedback on survey results • Requirements for export/import • Changes in plans, contact information • Authorization to ship • Work permit/residence visa status

  10. Shipment Process • Communicate • Updates on shipment status • Valued inventory questions • Verify information (“cross check”) • Customs documents • Schedule pickup or delivery • Initiate insurance claim

  11. Shipment Process • Pick up to storage • Load into truck • 1-2 days • Careful with volume picked up • Pick up to ship • Container on site • One day to prep • One day to load • Prioritize load

  12. Shipment Insurance • Documents • Valued inventory • Box-by-box • Itemize items at or above USD 100 • Insurance Certificate • Bill of lading • E-mailed as PDF to ARM, web portal • Coverage ends with delivery

  13. Claims Process • When notified of damage or loss: • E-mail claim form and instructions to IDE • Copy claims@adventistrisk.org • Include final valued inventory for reference • Send ARM copies of • Insurance Certificate • Bill of lading • Valued Inventory • Process claim funds when JV arrives

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