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Data Pushing: Developing Dashboards to Enable Campus Leaders to Access Data on Demand. November 7, 2013 John Standard UW-Parkside. Interactive Reporting: Purpose.

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data pushing developing dashboards to enable campus leaders to access data on demand

Data Pushing: Developing Dashboards to Enable Campus Leaders to Access Data on Demand

November 7, 2013

John Standard

UW-Parkside

interactive reporting purpose
Interactive Reporting: Purpose
  • “Deploy the Web-based Client function of Interactive Reporting to ensure that institutional data are standardized and made readily available to power users and other authorized users.”
    • Improve access to data to facilitate evidence-based discussion and decision-making and accountability
    • Interactively filter and query data on demand
    • Ensure accurate, consistent, and reliable data

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dashboard development and data team
Dashboard Development and Data Team
  • Essential collaboration for developing definitions and parameters and, later, verifying data
  • Representatives from several functional areas, including:
    • Admissions
    • Budget Office
    • Campus Technology Services
    • Cashier’s Office
    • Financial Aid
    • Human Resources
    • Institutional Research
    • Registrar

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interactive reporting project phases
Interactive Reporting: Project Phases

Phase I

Phase II

Reports and Dashboards for

Departments and Colleges (Deans’ KPIs)

Strategic Enrollment Management

Strategic Initiatives

  • Dashboards for Chancellor’s Key Performance Indicators (KPIs)

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interactive reporting phase i
Interactive Reporting: Phase I
  • Chancellor and cabinet identified KPIs
  • Campus Data Team identified sources and definitions for KPI data
  • Office of Institutional Effectiveness and Campus Technology Services staff developed and published queries and dashboards
    • Utilized training from consultant
  • Published Eight Dashboards that present Chancellor’s KPIs grouped as:
    • Enrollment
    • Admissions
    • Entering Students
    • Financial Aid
    • Retention and Graduation
    • Degrees
    • Faculty
    • Financials
  • Provided demonstration on accessing and using dashboards

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interactive reporting phase ii
Interactive Reporting: Phase II
  • Meet with individual colleges and other key stakeholders to gather requirements (Spring 2013)
    • Opportunity to demonstrate existing dashboards
  • Prepared and distributed listof standardized reports/dashboards (Spring 2013)
  • Designed and Test Reports/Dashboards (Spring/Summer 2013)
  • Start publishing reports/dashboards (Fall 2013 and beyond)

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interactive reporting data sources
Interactive Reporting: Data Sources
  • Maintained by UW-System
  • 10th Day Data
  • Aggregated

RDS

SOLAR

(PeopleSoft)

CDR

Live Data

  • Additional Sources:
  • Other data warehouses (ie HRS)
  • Data imported to local data warehouse
  • Flat data files uploaded to Interactive Reporting
  • Images uploaded to Interactive Reporting
  • Maintained by UW-P
  • Previous Day’s Data
  • Snapshots of 10th Day/End of Term
  • Aggregated

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interactive reporting pros cons
Interactive Reporting: Pros & Cons
  • Benefits:
    • Connection to live data warehouses
      • Ability to publish in the workspace as a job to eliminate manual updating
    • Use of existing, adapted Interactive Reporting queries
    • Group-based permissions for publishing on the workspace
    • Cost – An existing tool on campus (and in UW System)
    • Availability of resources for training and development
      • Utilized consultant for training and development on campus and at UW-Madison
  • Limitations:
    • Basic visualization capability
    • Challenge of doing calculations entirely within Interactive Reporting
      • Allows for automated updating
    • Development can be time consuming
    • No public-facing dashboards available

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status today
Status Today
  • Access has been granted to:
    • Data Team
    • Chancellor’s Cabinet
    • Academic Deans
    • Department Chairs and Program Directors
    • Enrollment Management Staff
    • Graduate Parkside (Title III Grant Team)
  • Increased commitment to evidence-based planning
  • Eleven Dashboards Published
    • Approximately 1,500 views
      • Most viewed are enrollment, financials, entering student, faculty and staff, admissions, and financial aid dashboards
  • Several Other Dashboards in Development
    • Requests for both new dashboards and broader access
  • Change in volume of data requests?

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dashboard demo
Dashboard Demo

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questions or comments

Questions or Comments?

John Standard

standard@uwp.edu

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