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Introduction to The On-line Library Catalog YEA!. What is included in a catalog record?. Description. Analysis. Search:. Library Catalog (cont.). CHOOSE #9---. Library catalog (cont.). How is it displayed?. MARC (Machine Readable Cataloging format). Search:. Online Catalog Record.

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introduction to the on line library catalog yea
Introduction to The On-line Library Catalog YEA!
  • What is included in a catalog record?
  • Description
  • Analysis

Search:

library catalog cont3
Library catalog (cont.)
  • How is it displayed?
  • MARC (Machine Readable Cataloging format)

Search:

library catalog 3
Library Catalog -3
  • How does the online catalog know where to “look” for “life of Rossini”?
  • If the title was “ROSSINI,” how would the search engine know to display ONLY titles beginning with “rossini” and NOT authors or subject headings beginning with “rossini”?
marc record
MARC RECORD:

Where does this page come from?

slide7
OCLC

Closest thing the US has to a Union Catalog

OCLC = Online Computer Library Center

Originally OCLC = Ohio College Library Center

OCLC = WorldCat

library call numbers

LIBRARY CALL NUMBERS

WHAT DOES THE CALL NUMBER MEAN?

classification
CLASSIFICATION
  • M s are for MUSIC
    • M = Scores
    • ML = Books (Music Literature)
    • MT = Books (Music Theory and Instruction)
  • Library of Congress Call Numbers
m3s or complete works
M3s or COMPLETE WORKS

Why are they important?

Why aren’t they consistent?

  • M3 B1133 (c = m3b1133) (Bach)
  • M 3 B3 (c = m3b3) (Barbireau)
more on call numbers
More on Call numbers
  • M200 = 2 players
  • M300 = 3 players
  • M1500 / M1503
  • M2000 / M2003
  • ML410 / ML416-20
composer author names
Composer/Author Names
  • Do these searches:
    • mussorgsky, musorgsky, mussorgski, musorgsky
    • mussorgsk__
    • prokofief, prokofieff, prokofiev
    • prokofie__
why is searching for music different than searching for books
Why is searching for music different than searching for books?
  • What is the difference between searching for Twain’s Tom Sawyer and Beethoven’s Eroica Symphony?
  • Symphony has a variety of title possibilities
  • The title could be in any language
  • In music, same title used by many composers (“generic titles” like “Sonata”)
    • (Comparable in print publications to “Book”)
question
QUESTION:
  • How does the online catalog HANDLE all the titles that are like these (below) in the online catalog?
  • Symphony in G
  • Sonata #2
  • String Quartet, op.2
  • Etude (etc.)
answer
By ADDING another title (called a Uniform Title)that is “uniform” for all examples of the same work.ANSWER:
uniform title
UNIFORM TITLE???

WHAT the

*$^%#?&

IS

THAT?

here is an example
HERE IS AN EXAMPLE.
  • Dvorak’s New World Symphony may have any one of these as its title:
    • Symphony #104
    • Symphony in D
    • New World Symphony
    • Symphony, no.4
example
…EXAMPLE:
  • The music for of these examples is THE SAME.
  • The title on the score or CD is DIFFERENT for each
example cont
EXAMPLE (cont.)
  • SO…in the online catalog, each piece has an ADDED TITLE that is the SAME (“Uniform”) for each so the user knows that all of these:
    • Symphony #104, by Dvorak
    • Symphony in D, by Dvorak
    • New World Symphony, by Dvorak
    • Symphony, no.4, by Dvorak

ARE THE SAME MUSIC.

dvorak s new world symphony
Dvorak’s New World Symphony

Uniform title is:

Symphonies, no. 9, op. 9, E minor

(Why is it plural?)

you may ask
YOU MAY ASK…

BUT HOW DOES THE UNIFORM TITLE HELP ME?

OR

WHO CARES?

using the uniform title
USING the Uniform title

Find ONE EXAMPLE in the online catalog for Dvorak’s New World Symphony. Note the uniform title:

Personal author: Dvorak, Antonin, 1841-1904.Uniform title: Symphonies, no. 9, op. 9, E minor

Title: New World Symphony

using the u t for searching cont
Using the U.T. for searching (cont.)

Now search:

op 9 no 9

dvorak

with

and see...

why don t all lola records have uniform titles
Why don’t ALL LOLA records have uniform titles?
  • Search a = badings henk
  • Look at #8, then #9

BECAUSE:

  • #8 has a “generic title,” it needs a uniform title (and has one)
  • #9 has a “unique title,” so it has no need for a uniform title
but who cares about a u t
BUT WHO CARES about a U.T.?
  • THE PERSON WHO WANTS TO FIND ALL POSSIBLE “HITS” FOR A SEARCH.
    • Once you know what elements are included in a uniform title, you can find other examples of that work more easily
    • Find ONE example, look at the U.T., then search again.
here is the routine
HERE IS THE ROUTINE:
  • FIND ONE EXAMPLE
  • LOOK at the UNIFORM TITLE
  • USE THAT information to
  • SEARCH AGAIN
example29
EXAMPLE
  • FIND ONE EXAMPLE
    • Example
      • You know you want a score for Schubert’s TROUT QUINTET
      • Do an ADVANCED SEARCH: “schubert and trout” (keyword) and “musical score” (in material type)
example cont30
EXAMPLE (cont)
  • FIND the uniform title
    • The following is from the index screen, Click “details” to see the Uniform title
example cont31
EXAMPLE (cont.)
  • “DETAIL” VIEW FROM ONLINE CATALOG, where you LOOK at the Uniform title:
example cont32
Example (cont.)
  • AND THEN USE the information found for a new search:
  • AUTHOR=Schubert
  • TITLE=D 667
  • MATERIAL TYPE=musical score
subject headings

SUBJECT HEADINGS

In the online catalog

subject headings34
SUBJECT HEADINGS
  • Subject heading is related to call number, for example,
    • Symphonies = M1001
    • Violin music = M40- M44
    • Copland, Aaron = ML410.C756
subject headings 2
Subject headings-2

What does that mean?

I don’t know!

“Subject

headings must be entered in an “authorized” form”

authorized subject heading
Authorized subject heading

Do this search:

SUBJECT: canines

(you get 0 hits)

WHY?

Because the heading is “DOGS”

if i don t know this how do i find what i need
IF I DON’T KNOW THIS, HOW DO I FIND WHAT I NEED?
  • Do a WORD OR PHRASE search for “CANINE”
  • Look at the subject heading
  • SEARCH AGAIN USING “DOGS”
    • 1466 hits
using subject headings
Using SUBJECT HEADINGS
  • TO REVIEW:
    • Find one example
    • Look at the subject heading
    • Search again using that heading
  • (This is the same as a uniform title search:
    • Find one example
    • Look at the uniform title
    • Search again using information from the U.T.)
form subject headings
“Form” subject headings
  • Form (not “about” anything)
      • Symphonies
      • Dictionaries
      • Songs – English
  • Always plural
  • Note SUBDIVISIONS
topical subject headings
“Topical” subject headings
  • Answers the question, “What is this item about?”
    • musical instruments -- China
    • musicology
    • african americans
  • Note subdivisions
name subject headings
“Name” Subject Headings
  • When an item is about a person
  • Used for biographical works
  • Added for the author of text set to music
    • Browning, Elizabeth Barrett, 1806-1861—Musical settings.
when a subject heading is both form and topical
When a Subject Heading is BOTH “Form” and “Topical”
  • SUBJECT electronic music
  • SUBJECT ethnomusicology
determining the correct subject heading
At the “FRUSTRATION” extreme we have …

Trial and error

Try this and that until you get what you want

OFTEN it works!

Determining the correct subject heading
determining subject headings
(determining subject headings)
  • At the very CONTROLLED extreme we have . .
  • LCSH
    • Find a copy and LOOK IT UP!
subject headings46
Subject headings
  • The “middle of the road” response is to use the 3-step method:

1.Find one example using keyword searching

2.Look at the subject heading

3. Search again using that heading

keyword searching using the online catalog
KEYWORD SEARCHING using the online catalog
  • Uses ANY search box
  • The catalog can’t correct your spelling
    • Can’t find “dog” in “dogs” with “keyword”
    • Can’t find “dog” in “dogs” even if you use “left to right (too many)
boolean techniques
BOOLEAN TECHNIQUES
  • Truncation
  • Operators
  • Nesting
truncation use or
Truncation – use ? Or $
  • When searching “sonat?” you get:
    • Sonata, sonat, sonate, etc.)
    • (single character or 0 character substitution)
  • When searching “sonat$ you would get:
    • Sonata, sonatas, sonatina, sonatinas, sonaten, sonate …
    • (multiple character substitution)
keyword searching operators
Keyword Searching OPERATORS
  • OPERATOR TERMS
    • AND, OR, NOT, XOR
  • POSITIONAL OPERATORS:
    • ADJ, SAME, NEAR, WITH
keyword operators and or
Keyword Operators—AND/OR
  • Which is MORE inclusive, “AND” or “OR”?
  • Which would get more “hits”
    • boys AND girls
    • boys or girls ?
a diagram of search results
A Diagram of search results
  • k=boys and girls
    • The result is GREEN (orplaid)
  • k=boys or girls
    • Results are blue, green&yellow(stripe and plaid)
  • k=boys not girls
    • Results are blue & green (vertical stripes & plaid)
not as an operator
NOT as an operator
  • To exclude something
    • A search word
      • Boys NOT men
      • Shakespeare AND Othello AND (opera NOT drama)
    • A date
      • Tom sawyer not 19??
slide55
XOR
  • Our online catalog calls this an operator, it works like one here, but it isn’t part of the original operators
  • It means either “A” OR “B” BUT NOT BOTH
    • Example: sonatas xor sonatinas
other operators
Other Operators
  • ADJ (this is a “positional operator”)
    • Boy ADJ girl means the words BOY and GIRL must sit be adjacent to each other
      • These titles WOULD be retrieved:
        • Boy-Girl Relationships
        • A Boy Girl Thing
adj continued
ADJ, continued
  • Searching boy adj girl
    • These would NOT be retrieved
      • Boys, girls like candy
      • A boy and a girl were in the photo
      • Boy, Girls are Great!
how will you use this
How will you use this?
  • Keyword search: NEW adj WORLD
    • New world = 7028 hits
    • New adj world = 2162 hits
positional operators
Positional Operators
  • ADJ
    • Two words must appear next to (adjacent to) each other, in the order given
  • SAME
    • must all appear in the same field of a record (author, title, subject, etc.).
  • NEAR
    • must appear next to (adjacent to) each other, but may appear in any order.
  • WITH
    • must appear in the record in the same sentence
want to see more
Want to see more?
  • Online catalog
  • Click “help”
  • Click “Advanced Searching
  • Click “Operators”
nesting
Nesting
  • The Online catalog allows search expressions to be grouped or nested using parentheses.
  • It searches the expression located in the innermost set of parentheses first, and then continues the search, moving outward to the terms at the edges of the expression.
nesting62
Nesting

AN EXAMPLE SEARCH:

  • (boy or boys) and ((parents or parent) or (mother or father))
  • NOTE: without the parentheses, the search would proceed from left to right
nesting how the computer searches
Nesting, how the computer searches

(boy or boys) and ( (parents or parent) or (mother or father) )

  • First Step, the innermost set of parentheses
    • Parent or parents (6377)
    • Mother or father (7114)
second step
Second step

(boy or boys) and ((parents or parent) or (mother or father))

  • Combine the two “nested” searches
    • (parent or parents) or (mother or dad) (9614)
nesting third step
Nesting –third step

(boy or boys) and ((parents or parent) or (mother or father))

  • boy or boys (5900)
finally
FINALLY…

(boy or boys) and ((parents or parent) or (mother or father))

  • Results are combined:
    • (parent or parents) or (mother or dad) (10273)

WITH

    • boy or boys (4606)

FOR489 hits

who cares

WHO CARES?

or

HOW DOES THAT AFFECT ME?

help screens

HELP SCREENS

Too much to remember, where is it written down?

how to access help
How to access HELP
  • Do a search

psalms and hymns or anthems

  • Click on help
  • You’ll get context specific help.
  • OR use “How do I?...”

(takes you to the same place)

nesting affects search results
Nesting affects search results
  • "psalms and hymns or anthems" 771

OR

  • "psalms and (hymns or anthems)" 514 OR
  • “(psalms and hymns) or anthems" 771